Contact Cleaner

Gryph Mail Extensions

The Contact Cleaner zimlet is an extension that enables you to reduce the amount of redundant contact information that may be present in your Gryph mail account. It currently allows to manually combine two or more contacts into one entry or automatically search for duplicates in your address book(s) and present you with different options to manage each one of the duplicates.

Combining Contacts Information

To manually merge a contact:

  1. Go to the Address Book.
  2. Select 2 or more contacts you want to merge.
  3. Click on More actions.
  4. Click on Merge contacts: this will merge the contacts into one entry while sending the duplicates to the Trash folder.

Merge Contacts OptionMerge Contacts Option

 

Automatic Search for Duplicates

The Contact Cleaner will search for all possible duplicates using the following criteria:

  • Two or more contacts have at least one email address that is the same for each.
  • The First and Last name are the same for any two or more contacts.

To search for all possible duplicates:

  1. Go to the Address Book.
  2. Click on More actions.
  3. Click on Find duplicate contacts; it will automatically start searching for duplicates (this action might take a while depending on the amount of contacts in your address book(s)). 
    Find duplicates optionFind duplicates option
  4. Once all the duplicates have been detected, for each one of the duplicates a series of choices will be shown:
  • Use <user.email@example.com>: if you click in this option then the contact associated will be kept in your address book while any other duplicate will be sent to the Trash Folder.
    Use OptionUse Option
    Note: Place the mouse pointer on the button in order to see a preview of the contact information you would keep.
     
  • Merge Contacts: this option will merge all the possible duplicates for this contact into a new entry that will keep all the information of the originals.
    Merge OptionMerge Option
    Note: there are some considerations regarding the merge of contacts:
    • In the case of the name information, the first 'first name' and the first 'last name' detected will be used as the name information for the new contact.
    • The new merged contact will be saved in the 'Contacts' address book, so you may need to move certain merged contacts that were in another folder.
       
  • Skip: no action will be taken upon the duplicates detected.
    Skip OptionSkip Option

 

Merging all the duplicates

To merge all the contact duplicates in the list that haven't been manually processed, click on Merge All.

 

Reverting the changes

All the duplicates discarded are sent into the Trash Folder, from where they can be recover should the need arise. If you feel that none of the contacts in the trash is relevant anymore, feel free to empty the Trash.