Organizations

Eligibility

Organizational Central Login Accounts and aliases are available to recognized groups or clubs that have multiple users needing access to university computing services through one account or shared access. These accounts are often used by departments or student clubs that would like to publish a website or share an email account within the group i.e. ourgroup@uoguelph.ca

Obtaining an Account

To request an account you must complete the Organizational account application form (see note below for information on filling out this form and conditions that apply) .  The registered owner must be a Dean, Director, Chair or Manager.  In the case of a student club, it must be officially recognized by the Central Student Association (CSA), the Graduate Students' Association (GSA), Interhall Council or College Student Government Presidents. Depending on the time of year and the volume of requests we receive, it may take up to 5 business days to issue your account.

Email Aliases

A new option that is available in Gryph Mail as of January 2010 is the ability to have an alias associated with your organizational account that may be more user friendly and easier to remember.  For Gryph Mail only, either the regular email address or the alias can be used to log in.

You can request an alias for your organizational account when you fill in the Organizational account application form.  The alias must be in the format of:
 <organization-part1>.<organization-part2>@uoguelph.ca or
<department>.<sub-dept./group> @uoguelph.ca.
For example, climbing.club@uoguelph.ca and ccs.info@uoguelph.ca could be valid aliases.  Although abbreviations in one or both parts of the address may be used, it is suggested that departments adopt a consistent pattern.

Please note that CCS has the discretion to refuse an alias if it is deemed inappropriate. All organizational accounts will be limited to one associated alias.

Email aliases may be requested for Organizational accounts that already exist. In this case, email a request to 58888help@uoguelph.ca specifying the Organizational account name and the desired alias, following the format outlined above. 

Account Deletion

Organizational accounts run for a renewable term of up to one year. At the conclusion of the term, CCS will contact the account owner to review the account status and renew it if the account is still in active use.

Note on filling out the Organizational application form:

This is a new online web form as of August 25th, 2011.  The form can be submitted from any computer with a modern web browser and an internet connection. After a form is completed, the submitter will receive an email that the request has been received along with the details submitted. Once the account has been created, the login and pasword information will be sent to the submitter via email. 

Depending on the time of year, it may take up to 5 business days to issue the account. 

If you have any questions please contact the CCS Help Centre. 

Some conditions apply:

• Organizational account requests must be authorized and owned by a sponsor of record.
• The sponsor of record is the account owner who is responsible for the account's use and may permit others to use the account.
• Only the account owner is authorized to have the account password reset.