Encryption Service

End-point encryption is a centrally funded service coordinated by the IT security team within the Office of the CIO.  Encrypting sensitive data which resides on portable computing devices is required under Enterprise Policy #08.3.

The encryption software uses full disk encryption to secure personal computers, laptops or portable storage devices which store sensitive data. Sensitive data is considered, at least, to be personal information as defined by Ontario's PHIPA and FIPPA legislation. Data held under these legal restrictions, if compromised (e.g. lost or stolen laptop or storage device) requires public disclosure to the legal authorities governing the data. By fully encrypting the storage device, however, the data is considered secure, even in the event of a lost or stolen device.

The encryption service is available to all members of the university whose data either legally falls into the above categories, or faculty/staff who want protection of University data stored on their portable equipment.  

To initiate the encryption service, please download the encryption service request form and return it to the CIO's Office/IT Security (address is specified on the form). For information on who to contact regarding encryption requests, please refer to the roles and responsibilities page.

For additional information on the Encryption Service, please review this FAQ.  Information on WinMagic's SecureDoc encryption product which we utilize to provide the encryption service is available here.

 Related Documents of Interest

• Encrypting Personal Devices Factsheet, published by the Ontario Privacy Commissioner's Office. Download
• Safeguarding Privacy in a Mobile Work Place, published by Ontario Privacy Commissioner's Office. Download
• University of Guelph Encryption Policy Download

 If you have any questions, please call x58006 or email itsecurity@uoguelph.ca