1. Approval of the Agenda
The agenda was approved. The minutes of the June 5 meeting are on the website.
2. Introductions and New Members
Mike welcomed the new members and there was a roundtable of introductions.
3. IT Decision Framework Update – Mike Ridley, Doug Badger
Mike reviewed the role of the IT Decision Framework, the strategic engagements and how it will increase the communication between the IT groups on campus. He also discussed the revised mandate of the ISC and reviewed the new ISC subcommittees. Over the next few months the subcommittees will be formed and put in place. Mike is now considering the membership for the subcommittees. He asked for volunteers; if anyone is interested please contact Mike or Doug. Mike will also send out an email to ISC regarding volunteers. Two representatives from ISC will be required for each of the subcommittees.
IT PMO – Doug Badger
Doug reviewed the mandate and objectives of the Portfolio Management Office (IT PMO). The Engagement Strategy and Action Plan is on the CIO website at present. The focus for this semester will be agenda building; web presence for the PMO and Decision Framework (available shortly); repositories (to be in place for the summer of 2008); and documenting “as is” status (process maturity).
4. Email and Calendaring – Jim Lennie, Bo Wandschneider
Bo Wandschneider explained that the background for this project and a section from the RFP are on the CCS website “About Us” in the Projects section. It was announced that the review process was complete and the unanimous decision of the committee was to engage SCALAR Solutions to implement the ZIMBRA product. The review committee was very impressed with the potential of ZIMBRA. Bo gave a demonstration on how the package works. There was some discussion as to storage with this new system. It was noted that the increase will be significant. There was also some discussion as to email for U of G Alumni. This is an issue for Alumni.
CCS will be asking for volunteers for the implementation of the pilot project.
5. CCS Reorganization – Jim Lennie, Bo Wandschneider
Bo explained that CCS has been working with consultants Meghan Kirwin and Peter Kuehni. He reviewed the process that CCS has been undergoing. Information regarding the upcoming changes will be communicated to users.