May 13, 2002
Aldo Caputo, Peter Conlon, Chuck Cunningham, Ron Elmslie, Virginia Gray,
Bruce Knack (for John Miles), Jan Mersey, Blair Nonnecke, Dana Paramskas,
Vic Reimer, Michael Ridley
David Hartell, Gilbert Heroux, Maureen Mancuso, Brian Pettigrew, Brenda
Doug Blain, Bo Wandschneider,
Welcome and Introductions
Ridley introduced himself, Ron Elmslie, the Director of CCS, and Sandy
McIntyre, Secretary, to the committee. Members then introduced themselves
and described the areas they represented.
Approval of the Agenda
agenda was reviewed and approved.
Mandate and Purpose of the committee was reviewed by Mike Ridley.
regard to member responsibilities and accountabilities, the importance
of communication among the members and also communication with the
member's departments, IT groups, etc. was stressed. The importance
of attending the meetings was also discussed. Members can send an
alternate whom they feel is appropriate if they cannot attend a particular
regard to Structures and Processes (meetings, subcommittees, task
groups, electronic communication, website): The ISC website will be
used to post information, minutes, etc. There may also be some voting
etc. conducted electronically outside the meetings to expedite issues.
Other staff and faculty will be involved when the various Task Groups
proposed future agenda was discussed. A number of these issues overlap
in their scope.
6 - ISC Website: It was mentioned that information that members feel
is important can be added on the ISC website.
10 - Authentication and Authorization: It was proposed that physical
access/authentication be included.
12 - Learning Technologies: It was proposed that hardware requirements
for incoming students be included.
The following additional issues were suggested by committee members:
card system. Physical Resources and the Registrar have been investigating
this issue. An update from their areas will be arranged.
Act. Any new legislation and the impact on the University. The COU
website has information on the Privacy Act.
for Services e.g. Corporate Time. This will be considered as part
of the campus site license issue.
were encouraged to add important college issues to the agenda list.
The above modifications and additions will be reflected in the "Proposed
Future Agenda and ISC Priorities" document.
Blain reviewed the history of the AUP, current policy issues and areas
within the AUP that may require review.
Ridley and Ron Elmslie will draft a terms of reference and suggest
membership for a task group to review the current AUP and to propose
amendments. This will be sent to members electronically. Virginia
Gray volunteered Open Learning to participate in the Task Group and
it was suggested that the Judicial Officer and representation from
the Centre for Student Disabilities also be included.
point was raised that we are similar to an Internet service provider
and this has implications. Once a University policy is defined, Colleges
could create more restrictive policies if necessary, assuming they
are consistent with the University AUP. It was stressed that what
the AUP is addressing must be clearly defined and where the policy
fits within the University Policies.
Campus Site Licensing - Bo Wandschneider, CCS - This was deferred to
the June 10 meeting.
Preliminary Agenda - June 10, 2002
agenda for the next meeting was discussed. The material for the Campus
Site Licensing will be sent to members. If at all possible, material
will be sent to members prior to meetings.
Terms of Reference: Acceptable Use Policy (to be approved electronically)
b. Campus Site Licensing - Bo Wandschneider, CCS
c. Web Coordination Group (WCG) - status, activities, and current terms
of reference - Sean Reynolds, CCS and Chair of WCG
d. Online Community (Campus Portal) - Sean Reynolds, CCS and Chair of
e. Campus Information Technology Support Model - Sean Reynolds and Leon
Future Meeting Dates: June 10 and June 26
June 26 date is tentative). Meetings will be held monthly commencing
in September. There will be no meetings in July and August.
was suggested that a more comfortable meeting room could be booked
for the next meetings. The OVC Boardroom, UC 424 and the OAC Boardroom
were suggested. Sandy McIntyre will pursue this.