Mike Ridley introduced himself, Ron Elmslie, the Director of CCS, and Sandy McIntyre, Secretary, to the committee. Members then introduced themselves and described the areas they represented.

The agenda was reviewed and approved.

• The Mandate and Purpose of the committee was reviewed by Mike Ridley.
  
  
• With regard to member responsibilities and accountabilities, the importance of communication among the members and also communication with the member's departments, IT groups, etc. was stressed. The importance of attending the meetings was also discussed. Members can send an alternate whom they feel is appropriate if they cannot attend a particular meeting.
  
  
• With regard to Structures and Processes (meetings, subcommittees, task groups, electronic communication, website): The ISC website will be used to post information, minutes, etc. There may also be some voting etc. conducted electronically outside the meetings to expedite issues. Other staff and faculty will be involved when the various Task Groups are established.

• The proposed future agenda was discussed. A number of these issues overlap in their scope.
  
  
• Item 6 - ISC Website: It was mentioned that information that members feel is important can be added on the ISC website.
  
  
• Item 10 - Authentication and Authorization: It was proposed that physical access/authentication be included.
  
  
• Item 12 - Learning Technologies: It was proposed that hardware requirements for incoming students be included.
  
  
• The following additional issues were suggested by committee members:
  
  
• Unified card system. Physical Resources and the Registrar have been investigating this issue. An update from their areas will be arranged.
  
  
• Disabilities Act. Any new legislation and the impact on the University. The COU website has information on the Privacy Act.
  
  
• Charging for Services e.g. Corporate Time. This will be considered as part of the campus site license issue.
  
  
• Members were encouraged to add important college issues to the agenda list.
  
  
• NOTE: The above modifications and additions will be reflected in the "Proposed Future Agenda and ISC Priorities" document.

• Doug Blain reviewed the history of the AUP, current policy issues and areas within the AUP that may require review.
  
  
• Mike Ridley and Ron Elmslie will draft a terms of reference and suggest membership for a task group to review the current AUP and to propose amendments. This will be sent to members electronically. Virginia Gray volunteered Open Learning to participate in the Task Group and it was suggested that the Judicial Officer and representation from the Centre for Student Disabilities also be included.
  
  
• The point was raised that we are similar to an Internet service provider and this has implications. Once a University policy is defined, Colleges could create more restrictive policies if necessary, assuming they are consistent with the University AUP. It was stressed that what the AUP is addressing must be clearly defined and where the policy fits within the University Policies.

The agenda for the next meeting was discussed. The material for the Campus Site Licensing will be sent to members. If at all possible, material will be sent to members prior to meetings.

a. Terms of Reference: Acceptable Use Policy (to be approved electronically)
b. Campus Site Licensing - Bo Wandschneider, CCS
c. Web Coordination Group (WCG) - status, activities, and current terms of reference - Sean Reynolds, CCS and Chair of WCG
d. Online Community (Campus Portal) - Sean Reynolds, CCS and Chair of WCG
e. Campus Information Technology Support Model - Sean Reynolds and Leon Loo, CCS

(The June 26 date is tentative). Meetings will be held monthly commencing in September. There will be no meetings in July and August.

It was suggested that a more comfortable meeting room could be booked for the next meetings. The OVC Boardroom, UC 424 and the OAC Boardroom were suggested. Sandy McIntyre will pursue this.