1. Approval of the Agenda
The agenda was approved. The minutes of the Sept. 27 meeting are on the website.
2. Introductions and New Members
Mike welcomed everyone and there was a roundtable of introductions.
3. Report from the University Information Technology Steering Committee (ITSC) Meeting – Mike Ridley, Doug Badger
Mike reviewed the key items discussed at the first meeting of IT Steering Committee on Oct. 22/07.
a) Software-as-a-Service: Doug Badger will be investigating this.
b) Protection of Sensitive Data: ITSC has referred this issue back to ISC. The ISC Architecture Subcommittee will address this and bring the recommendation back to ITSC. We are looking at both a short and long solution.
There was some discussion as to what constitutes “personal data” as per FIPPA. Chris Graves will provide a one page of information regarding this to ISC.
c) Identity Management: we will formalize our approach on this topic; CCS is presently exploring this.
Doug explained that part of the mandate for all committees within the new IT Decision Framework is visibility and transparency as to how decisions are reached and the opportunity for input. The IT Decision Framework document is available on the ISC website, the CIO website, and the new Decision Framework website (www.uoguelph.ca/itgov).
4. ISC Subcommittees Membership Update – Mike Ridley
Mike explained that an email was sent to ISC members asking for volunteers for the two ISC subcommittees. He then reviewed the members for both the Architecture Subcommittee and the Infrastructure Subcommittee. Next week the names of the ITSIG representatives will be determined. The length of the time the members are to serve on the subcommittees will be left to the subcommittees to decide.
The members observed a moment of silence to acknowledge the Remembrance Day service taking place in War Memorial Hall.
5. University Records Management – Chris Graves
Chris reviewed the University Secretariat Records Management Plan for 2007/08. Chris stressed that any request for information under the Freedom of Information and Protection of Privacy Act should be referred to him. This is part of his role in the University Secretariat. Chris will provide a list of Access and Privacy Liaisons by Unit Area for the University.
6. Introduction of Network Access Control (NAC) Initiative – Drew MacPherson
Drew gave an overview of the NAC initiative. The policy was reviewed and endorsed by ISC.