B
                              September 1,1992
 
         B. RESEARCH POLICY DEVELOPMENT AND RESEARCH ADMINISTRATION
 
                         1.  GENERAL RESPONSIBILITY
 
1.1   The Research Board, a standing Board of Senate, is responsible for the
      development of academic research policy.
 
1.2   The Research Board is responsible for developing non-academic research
      policy for recommendation to the President and through the President to
      the Board of Governors for those policies that require approval by the
      Board of Governors.
 
1.3   The administration of research policy is the responsibility of the Vice-
      President Research.
 
1.4   The Vice-President Administration has the responsibility for ensuring
      that corporate responsibilities of the University are met in terms of
      legal, financial and various liability considerations and this
      responsibility is discharged in matters related to research in consulta-
      tion with the Vice-President Research.
 
1.5   The department chair is responsible for monitoring the expenditures on
      research grants and contracts in the department and for the full
      financial management of the OMAFRA research in the department.
 
1.6   The project director (principal investigator) exercises technical and
      financial management of the research with the financial management being
      subject to audit and, particularly in the case of contracts, within the
      constraints imposed by the corporate responsibility of the University to
      a sponsor.
 
                             2.  RESEARCH BOARD
 
2.1   The Research Board shall consist of the Chancellor, the President, the
      Vice-President Research (who shall be Vice-Chair), the Dean of Graduate
      Studies, one member of the Board of Governors appointed by the Board of
      Governors, seven faculty members appointed by Senate, two of whom shall
      be Deans of Colleges, and two graduate students. Other members may be
      added on the recommendation of the Board. The department chair shall be
      elected by the Board from among those members of the Board who are
      members of Senate to a two-year term which is renewable. All Deans of
      colleges shall have the right to attend and speak at Research Board
      meetings and to receive agenda material and minutes.
 
2.2   The Research Board shall:
 
      a)    Develop policies and procedures and make recommendations to the
            appropriate bodies on such matters as:
 
            i)   Procedures for approval of applications for research grants
                 and contracts from external agencies;
 
            ii)  Policy and procedures with regard to patents, copyrights,
                 etc;
 
            iii) Policy and procedures for the co-ordination of research.
 
      b)    Review regularly the total research program of the University and
            make recommendations to the Senate regarding organization for
            research and areas requiring special institutional attention;
 
      c)    Make recommendations to the Vice-President Research in regard to
            the distribution of block grants and generally uncommitted
            research funds within the University.
 
      d)    Review periodically and report to Senate on the research programs
            and policies of the University noting any significant changes and
            outlining the Board's plans for the future enhancement of research
            throughout the University.
 
      e)    Make recommendations to Senate, through the Vice-President
            Research, on all research matters of concern to Senate.
 
      f)    Make recommendations to the Board of Governors, through the
            President, on all research matters of concern to the Board of
            Governors.
 
      g)    Report to Senate and other bodies as appropriate on the rights and
            responsibilities of the University and its individual members
            involved in research.
 
2.3   The Board has the responsibility for making recommendations to the
      appropriate bodies on matters related to the establishment of new
      research policy, the development of new University research programs,
      and for the review of the existing research policies and programs of the
      University.
 
2.4   Specifically the Board is required to:
 
      a)    recommend for the approval of Senate proposals for new, or
            revisions to existing, research policies affecting academic
            programs;
 
      b)    recommend for the approval of Senate proposals for the future
            enhancement of research throughout the University;
 
      c)    review periodically and report to Senate on the research programs
            and policies of the University.
 
2.5   Subject only to subsequent report to Senate, the Board is empowered to:
 
      a)    Establish the standing committees required under the various
            research policies.
 
      b)    Establish such ad hoc committees with duties and authority as the
            Board deems necessary.
 
      c)    Recommend to the President, or to the Board of Governors through
            the President, proposals for new or revisions in existing non-aca-
            demic policies affecting research.
 
      d)    Advise the Vice-President Research on other matters affecting
            research.
 
                                      
2.6   Standing Committees of the Research Board:
 
      a)    Standing committees shall be named by the Research Board to carry
            out the functions as required under the various research policies.
            Membership in Senate is not a requirement for membership on a
            standing committee. The Vice-President Research is an ex officio
            voting member of each standing committee.
 
      b)    Each standing committee shall report to the Research Board annual-
            ly on committee activities related to the policy and shall report
            to the Board on proposals for modifications to the policy.
 
      c)    The following standing committees have been established, each
            being advisory to the Board and having specific duties as indic-
            ated:
 
            i)   Animal Care Committee - to co-ordinate and review the activ-
                 ities and procedures relating to the care of animals; the
                 standards of care and facilities for animals; the training
                 and qualifications of personnel that are engaged in the care
                 of animals; procedures for the prevention of unnecessary
                 pain;
 
            ii)  University Human Subjects Committee - to review experimental
                 protocols for research and class projects in order to ensure
                 that such projects, in their use of human subjects, will
                 meet the ethical standards adopted by the University; to
                 clarify and interpret the policies, procedures and standards
                 guidelines related to the use of human subjects in Univer-
                 sity academic programs;
 
            iii) Drug Control Committee - to establish and maintain a system
                 for the control of drugs and alcohol in University academic
                 programs;
 
            iv)  Biohazards Safety Committee - to establish and maintain a
                 system for the control of biohazards in University academic
                 programs;
 
            v)   Grants Committee - to review applications and recommend
                 awards from the funds administered by the Research Board
                 with the exception of the block grant from the Social
                 Sciences and Humanities Research Council and the Northern
                 Training Grant;
 
            vi)  Social Sciences and Humanities Research Council Grants
                 Committee - to review applications and recommend awards from
                 the block grant awarded to the University from the Social
                 Sciences and Humanities Research Council;
 
            vii) Northern Studies Committee - to co-ordinate the preparation
                 of the University's annual application for a Northern Train-
                 ing Grant and to review applications and recommend awards
                 from the grant;
 
            viii)NSERC Undergraduate Summer Research Awards Selection Commit-
                 tee - to select those students who will be recommended to
                 the Natural Sciences and Engineering Research Council for an
                 undergraduate summer research award.
 
                         3.  VICE-PRESIDENT RESEARCH
 
3.1   The Vice-President Research shall:
 
      a)    Administer the research policies and procedures recommended by the
            Research Board and approved by the University.
 
      b)    Organize and administer the broad policy aspects of the OMAFRA
            agreement research and service programs at the University, and to
            provide the University academic link with OMAFRA for OMAFRA agreement
            research and services.
 
      c)    Obtain and distribute up-to-date information on research fund
            sources.
 
      d)    Assist faculty members in the completion of applications for
            research and sign all completed applications on behalf of the
            University.
 
      e)    Assist in the co-ordination of research among departments and
            colleges and in the development of linkages with other univers-
            ities, government and the private sector.
 
      f)    Provide a focus and co-ordinating function with respect to Univer-
            sity comment and briefs to governments and research sponsors
            concerning research and related policies.
 
      g)    Have administrative responsibility for the Central Animal Facility
            operations.
 
      h)    Assume administrative responsibility for those Centres, Institutes
            and Research Groups assigned by the University.
 
      i)    Carry out other responsibilities related to research as designated
            by the President.
                            4. OFFICE OF RESEARCH
 
4.1   General Responsibilities:
 
      a)    The prime responsibility of the Office of Research is to provide
            services to assist in furthering the research capability of the
            University. The Office has a responsibility for assisting in
            locating support for research, both in the form of grants and
            contracts. It also provides administration, liaison with other
            services to individuals or research groups as requested, and
            provides appropriate service to governments, industry and other
            agencies sponsoring research in the University.
 
      b)    The Office has the responsibility for ensuring that approved
            University research policies and procedures are followed for all
            University research. It has a responsibility in the co-ordination
            and administration of the OMAFRA agreement research and services and
            for liaison with OMAFRA on research and service program matters.
 
      c)    The Office also has a responsibility for keeping faculty informed
            of research policies and research objectives of governments and
            other sponsors and for keeping possible sponsors informed of the
            research capabilities of the University in their particular areas
            of interest.
 
      d)    The Office is responsible for the protection and commercial
            exploitation of significant innovations arising out of University
            research and other activities in a manner consistent with both the
            public interest and the role and image of the University.
 
4.2   Specific Responsibilities:
 
      a)    Information on Sources of Research Funds:
 
            i)   Develop and disseminate information on sources of external
                 research funds; research project grants and contracts;
                 travel, equipment, conference and publication grants;
                 research fellowships; and other research-related support;
 
            ii)  Make contact with research sponsors to develop new opportun-
                 ities for University researchers and inform faculty of new
                 opportunities that arise;
 
            iii) Assist in developing increased links with industry;
 
            iv)  Maintain current knowledge of the changing priorities and
                 policies of government and inform faculty so they can take
                 prompt action in response to the new approaches to research
                 and its funding by government;
 
            v)   Distribute information on internal research funds adminis-
                 tered by the University.
 
      b) Research Grant Administration:
 
            i)   Maintain a file on each research sponsor with current infor-
                 mation on the programs of the sponsor;
 
            ii)  Provide application forms and other information on sponsors
                 to faculty members;
 
            iii) Interpret and clarify conditions of award and procedures;
 
            iv)  Assist faculty in the preparation of grant applications;
 
            v)   Receive grant applications to review for conformity to the
                 conditions of the sponsor and conformity to the policies of
                 the University and to approve on behalf of the University
                 for forwarding to the sponsor;
 
            vi)  Arrange site visits and consult with sponsors as appropria-
                 te;
 
            vii) Assign Research Trust Account numbers to new grants;
 
      c)    Research Contract Administration:
 
            i)   Provide information to faculty on the nature and conduct of
                 contract research and information on possible sponsors;
 
            ii)  Assist faculty in the preparation of contract proposals
                 especially in the format for the proposal and in the struc-
                 ture of the budget;
 
            iii) Receive contract proposals to review for conformity to Uni-
                 versity policies and arrange approval on behalf of the Uni-
                 versity for forwarding to the sponsor;
 
            iv)  Undertake on behalf of the University, negotiations of
                 research contracts between the University and the sponsor
                 and arrange for the execution of the contract;.
 
            v)   Assign Research Trust Account numbers to new contracts;
 
            vi)  Ensure that in contract research, effective liaison is main-
                 tained with the sponsor and that commitments are being met;
                 and arrange meetings and exchange of information with spon-
                 sors during the life of the contract as appropriate.
 
      d)    Administration of University Research Policies:
 
            i)   Distribute information on University policies directly from
                 the Office of Research or through the special appointees:
                 Director of Animal Care Services and University Pharmacist;
 
            ii)  Administer the special grants programs for the distribution
                 of general research funds;
 
            iii) Administer the University patent and licensing program.
 
      e)    Administration of OMAFRA Agreement Research and Services:
 
            i)   Co-ordinate the preparation of OMAFRA research, services and
                 extension program documents;
 
            ii)  Negotiate with OMAFRA on behalf of the University with respect
                 to the program proposals;.
 
            iii) Administer OMAFRA funds allocated through the Vice-President
                 Research;
 
            iv)  Maintain the OMAFRA Research Project Register and distribute
                 it to OMAFRA;
 
             v)  Develop the University annual reports on OMAFRA programs for
                 OMAFRA;
 
            vi)  Arrange and assist in program review;
 
            vii) Provide linkage with OMAFRA on research, special services and
                 extension program;
 
            viii)Provide information to OMAFRA as requested;
 
            ix)  Provide other administrative services as required for the
                 OMAFRA programs.
 
      f)    Other Responsibilities:
 
            i)   Maintain records of research funds received;
 
            ii)  Maintain records of funded research projects;
            iii) Assist faculty in the formation of research groups;
 
            iv)  Provide a clearing house for requests from government or
                 industry to identify specific expertise in order to arrange
                 research grants or contracts or other services.