Usually, you add courses using WebAdvisor during the Course Selection Period.
However, there are a few exceptions:
- you are limited to a maximum of 2.75 credits;
- you may need instructor approval; and
- if you are granted permission to add late.
Read below for more details about these exceptions.
For information about how to use WebAdvisor, review the WebAdvisor Help and Tutorials. You may want to learn different methods of choosing courses depending on whether you are selecting courses for the first time for the semester, adding or changing courses after or more courses are already selected.
Regardless of which method you choose, remember to double check to confirm that the course has been added to your schedule and that you do not have timetable conflicts. To check this, go to the “Students Menu” and click on "Class Schedule". First look at the list to make sure all courses including Distance Education courses are listed. Then, to view your class schedule in a grid format, select the “Class Schedule Grid” on the left hand side of the screen. The grid may be particularly helpful in seeing that there are no timetable conflicts. If you add a class after the Final Exam Schedule is created, it is important that you also check the “Exam Schedule Grid” to ensure that there are no conflicts with your final exam schedule. It is your (the student’s) responsibility not to enroll in courses with timetable (including final exams) conflicts. If a course does not appear on your list of courses, you can try logging out and back into WebAdvisor. If at this time, the course still does not appear, repeat the process of adding the course. If you continue to experience difficulty, go to your Program Counsellor’s Office in person to be able to show on screen what you are experiencing. It is difficult to assess some issues without seeing your personal WebAdvisor screens.
Adding Courses using Course Waiver Request Forms
You will be required to add a course using a Course Waiver Request form if:
- You would like to take more than 2.75 credits (Program Counsellor approval required)
- You are missing a prerequisite or corequisite for a course, and/or instructor consent is needed (Instructor approval required)
- The course is restricted or is priority access (Instructor approval required)
- The course section is full (Instructor approval required)
- You are adding a course after the published deadline date (Instructor and Program Counsellor approval required)
You require approval from your Program Counsellor to add more than 2.75 credits to your semester’s course load. You will need to complete and submit a Course Waiver form. The policy on adding courses can be found in Section VIII of the Undergraduate Calendar. However, only in special circumstances should you consider taking more and you will need to discuss this with your Program Counsellor.
Based on Departmental and University policies, instructors can sign Course Waiver Request forms if warranted. If the instructor does not sign the waiver form, you will not be permitted to add the course. Instructors are not obligated to sign waiver forms.
Course Waiver Request forms are available in your Program Counselling Office, online or at Enrolment Services in the Office of Registrarial Services on the third floor of the University Centre.
If you have completed a Course Waiver Request form and obtained all the necessary approvals/signatures, you must submit the form to Enrolment Services in the Office of Registrarial Services (3rd floor UC) either in person or by email from your University of Guelph email address to email@example.com. This must be submitted by the published deadline date of the Course Selection Period. If you do not submit the form to Enrolment Services in the Office of Registrarial Services, the course will not be added! It is recommended that you keep your yellow copy of the form (if submitted in person) and monitor your @uoguelph.ca email address in case you get a message back from Enrolment Services. Check WebAdvisor to ensure that the course has been added to your schedule.
Only in exceptional cases will you be allowed to add a course after the semester’s Course Selection Period is over. Approval for a Late Add is not guaranteed. You must seek and get approval from the Course Instructor and your Program Counsellor. Exceptional circumstances for adding courses late are outlined in the Adding Courses policy.
If the Course Instructor gives you permission (by signing the course waiver request form) to add their course late, your next step is to book an appointment with your Program Counsellor. In preparation for your meeting:
- Review the policy: Section VIII. Undergraduate Degree Regulations and Procedures, Adding Courses.
- Send your Program Counsellor an email explaining why you need to request adding the course late. (Tip: This is a formal email to request adding your course late.)
In your email, please provide the following detailed information:
- The name of the course and the course code (including the section number) that you want to add and your reasons. Specifically, WHY you need to request to add the course late. Please outline your exceptional circumstances and how they fit within the policy.
- A timeline of events that prevented you from being able to add the course during the Course Selection Period. Be sure to include any other relevant information that supports your request.
- Lastly, this is a time sensitive matter, be sure to email your Program Counsellor well before the meeting.
WebAdvisor versus Courselink
It is important to understand the differences between WebAdvisor and Courselink and what each of these systems can do for you.
WebAdvisor provides access to services such as Registration including Search/Register for Sections and Register and Drop Sections; your Academic Profile including Class/Exam schedules and your Academic/’Program Evaluation; and your Financial Profile including Billing, Account Summary and Payments.
Courselink is used for on-campus, distance education, and other online learning opportunities at the University of Guelph. Courselink is only updated after you register for your courses through WebAdvisor. To officially add or drop a course, you must use WebAdvisor, not Courselink.