Frequently Asked Questions

Answers

I am about to make a computer purchase online. Are we GST exempt?
For computers, we are not GST exempt. The University pays full tax to the supplier.  However, researchers can have tax rebate from Government (Both Provincial and Federal level).
 
How Do I Place Orders?

How to Place Orders?

A CBS-Purchasing & Financial Transaction Request Form must be completed for all purchasing or financial transactions.

Once signed authorization is completed please forward to appropriate Purchasing Agent. Mail boxes are located on the 3rd floor in SSC #3447 or you can go directly to the Purchasing Agents office in SSC #3449.

 

How Do I Know Which Purchasing Agent to Contact For Order Placement?

Please find the name of your faculty/advisor on the following list, Their assigned Purchasing Agent will be your contact.

 

Which Buyer Do I Contact For Assistance When Sourcing A Product?

Please review the University of Guelph suppliers by name or supplies by commodities list. Buyers names will be listed on the right hand side of the list. List for Buyers by Commodity

How is GST calculated on multiple lines of coding?
Unless we are told which line or lines has the GST, Accounts Payable staff have been instructed to take the GST on the first line of coding. It would also be helpful if the total amount of GST were indicated on coded invoices in the space provided (Hotel bills in particular).
How is GST calculated?
In most cases, the University gets a 67% rebate on GST. The Controller's Office has a list of Departments and specific codes that vary from this, (library books or Hospitality Services food Suppliers, for example).
 
Tax rules - Please pay attention to the tax rules and identify on LVPO's. This would be a big help to Accounts Payable staff, especially for US and Out of Province purchases. Some US Suppliers have a GST registration number which will affect
the tax designation on a LVPO. It is a big help if the LVPO tax designation is filled in so A/P staff knows which "code" to use. For example, if a US supplier charges GST on the invoice and quotes a GST number, then the tax would be different
from a Supplier with no GST number. The GST would then be charged at the Border by Customs.
 
I need help with sourcing a product. Which Buyer do I contact for assistance?
Please refer to our University of Guelph Purchasing List for Buyers by Commodity.
 
What portion of HST do I pay?
You pay 3.41% HST. This is comprised of 1.76% Provincial and 1.65% Federal.
 
If the item was purchased and shipped in Ontario you will receive a rebate of: 67% of the 5%(Federal) and 78% on the 8%(Provincial).
 
If the items are shipped from Quebec or the US it will depend on what taxes are charged upfront.
 
Who's my Purchasing Agent?

Each faculty member has an assigned Purchasing Agent, who handles all of their orders. Please review master list for your assigned Purchasing Agent. For additional CBS Purchasing information please review our staff listing.