Introduction to Office 365

 

 

Getting Started With The Outlook Web App

From within a web browser, go to https://mail.uoguelph.ca. This takes you to Single Sign-On where you login with your Central Login ID and password.  If you're already logged in you will go directly to the Outlook Web App. When you first log into the Outlook Web App you will see:

Visualization of the Layout of the Mail Screen in the Outlook Web App

In the top left corner you will see:

Visualization of the Segmentation of the Top Bar of the Outlook Web App.

  1. App Launcher: This is the hub of the Outlook Web App where you can access all of your other applications.
  2. Office 365: By clicking here you will be brought to the Outlook Web App home page.
  3. Displays what application you are currently using in the Outlook Web App.

Outlook Web App Portal:

Visualization of the Layout of the Portal Screen in the Outlook Web App

  1. App Launcher: This is the hub of the Outlook Web App where you can access all of your other applications.
  2. Office 365: By clicking this button here you are brought back to the Outlook Web App home page.
  3. Notification Center: This is where all of your notifications will appear in the Outlook Web App.
  4. Settings: View and edit your settings.
  5. Profile: View and customize your profile here.
  6. Office Desktop Applications: Download the desktop versions of Microsoft Office by clicking the "Install" button.

For more application specific information, please visit our other training resources.

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Office 365 comes with a subscription license for Microsoft Office Desktop Software

Users are able to download and install the latest version of Microsoft Office  through the Office 365 portal on their personal and home computers or mobile devices such as tablets or smart phones. This version of Microsoft Office is activated using a subscription license that is tied to your University of Guelph Office 365 account. This subscription license is provided to all users for no charge as long as they are affiliated with the University. When you leave the University and your account is locked or deleted, you will unfortunately no longer be able to continue using this version of Microsoft Office and your ability to use this software will be reduced. In order to continue using this Microsoft Office software after you no longer have a valid subscription through the University, you will need to purchase a personal Office 365 subscription from Microsoft. There are five downloads allowed per PC, Mac and mobile device. That's right! 15 downloads!

Before downloading O365, please check the following to avoid common installation issues. 

  1. Please make sure your device version is up to date to ensure better program compatibility. 
    For Windows devices please use this guide to check device version: How to check device version on Windows
    For Mac devices please use this guide devices version: How to check device version on Macs
  2. Please uninstall any existing version of Microsoft Office programs your device may come with as this causes an issue with our school provided version.
    For Windows devices, please use this guide to uninstall programs: How to uninstall programs on Windows
    For Mac devices, please use this guide to uninstall programs: How to uninstall programs on Macs

How to Install Microsoft Office Desktop Applications

For instructions on how to install office, please have a look at our How to Install Office video for guidance or follow the step-by-step guide below. 

  1. If you're not already there, open up Outlook Web App in your web browser by going to https://mail.uoguelph.ca.  This takes you to Single Sign-On where you log in with your Central Login ID and password. If you're already logged in you will go directly to the Outlook Web App. First, click on the waffle icon in the top left corner of your window. 

    Visualization of the Office 365 tab in the Outlook Web App
  2. In the new menu that appears, click "Office 365".   
     ​

  3. This will take you to the University of Guelph's Office 365 Portal. Click "Install Office", then click "Office 365 apps" from the drop down menu that appears.

    Visualization of the Office 365 Portal
  4. On the window that pops up, follow the directions

    Visualization of a window with instructions on downloading Office 2016 desktop apps
     
  • If you're using Chrome, go to the download on the bottom left of the page, click on it, and choose Open

    Image of how downloaded Office installer looks in Google Chrome


     
  • In Microsoft Edge/IE, choose Save and then Run
     
  • ​​If asked to allow the app to make changes, choose Yes. Let Office setup begin.
     
  • On a Mac, open Microsoft Office_2016_Installer.pkg.


How to Install alternate versions of Microsoft Office Desktop Applications

  1. If you're not already there, open up Outlook Web App in your web browser by going to https://mail.uoguelph.ca.  This takes you to Single Sign-On where you log in with your Central Login ID and password. If you're already logged in you will go directly to the Outlook Web App. First, click on the waffle icon in the top left corner of your window. 

    Visualization of the Office 365 tab in the Outlook Web App
  2. In the new menu that appears, click "Office 365".   
     ​
  3. This will take you to the University of Guelph's Office 365 Portal. Click "Install Office".

    Visualization of the Office 365 Portal
     
  4. Click on "Other install options".

     
  5. You will be presented with the option to install other versions of Office.  MS Office 2016 32-bit is the recommended version. Depending on your PC, you will have to select either 32-bit or 64-bit version. 
    Visualization of the how to select 32 or 64 bit version
    If you're wondering whether you need the 64-bit version checkout this article from Microsoft.

    Once you have selected your desired version of Office 365, click the "Install" button. A setup manager will begin downloading. 

    Visualization of the install button and Office 365 downloading

 

How to Manage your Installs

  1. Click the gear in the top right corner. 
    Visualization of the location of the settings gear icon
  2. Click "Office 365" under "My app settings" category. 
    Visualization of the Office 365 button under my app settings
  3. Click "Install status" in the menu bar to the left of the screen. Visualization of the location of the install status button

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