Project Management (via Office 365)

Guide to Project Management via Office 365


Services  Project Online Project Site via SharePoint Online Office 365 Teams
Description Configurable Portfolio and Project Management tool called PWA (Project Web App) used by a Portfolio Management Office (PMO)  Pre-built out-of-the-box site that offers key project management features and functionalities Collaboration tool that provides shared conversation spaces to help teams coordinate and communicate information
When to Use
  • Portfolio Management Office (PMO) function has been established at the institutional level
  • Strong requirement to have visibility into all projects across institution
  • Need for project resource and demand management
  • Project Management practice is de-centralized and at its early stage of formation
  • Structured and governed department level Project Management portal
  • Infrequent projects
  • Infrequent, ad hoc projects
  • Real time group collaboration is of high importance 
Eligibility Faculty and Staff Faculty and Staff Faculty and Staff
Complexity of Use High Lower Lowest
Licensing Requirements Each user will require Essential, Professional or Premium license No license required No license required
Costs Minimum cost of at least Professional or Premium license per year No cost No cost
How to Request Currently not available Project Site Request Form


Follow these instructions on how to create a new Team


Core Project Management Functionality:


  Project Online Project Site via SharePoint Online Office 365 Teams
Project Sites (dedicated website for each project) Yes Yes Yes
Risks & Issues Yes Custom* Custom
Document Management Yes Yes Yes
PMO Portal Sites Yes Custom No
Project Status Reports Yes Custom Custom
Program & Portfolio Reporting Yes Custom No
Gantt Charts Yes Yes No
Dashboard Yes No No
Basic Workflow Yes Yes No
Timesheets Yes Custom Custom
Extended BI Reporting Yes No No


Custom* - feature can be custom designed