Course Evaluation
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The Course Evaluation (CEVAL) system allows students to evaluate both course content and teaching effectiveness. Comments and evaluation form part of the information used by the Tenure and Promotions Committee in evaluating faculty members' contributions in the area of teaching.
Course evaluations are completed by students and processed by Course Evaluation Coordinators (CECs). The CECs are staff appointed by the Departments. Instructors cannot be authorized as CECs and do not have access to individual results.
The CEVAL system is implemented on the University website and is accessed using an Internet browser. The system can accommodate both online questionnaires and paper forms. Typically, the course evaluation period is the last two weeks of the semester before final exams.
For students, the system provides email reminders to complete the questionnaire and allows the students to view their own responses. For CECs, the system provides tools for creating a course questionnaire and reporting its results.
For more information, browse to https://courseeval.uoguelph.ca and review the information in the Need Help section on the main page.
Service Expectations
| Item | Expectation |
| CEVAL service availability | 24x7 except for scheduled maintenance (see CCS Service Updates schedule). |
| Course evaluation questionnaire posted online | Within 5 business days after a CEC submites a verified Course Evaluation Spreadsheet for a course. |
| Course evaluation results available | Reports are viewable onscreen immediately upon request. Printed reports are available within 24 hours of request. |
| Scanning of paper questionnaires | Within 48 hours of submission of cards to office. It is the course evaluation coordinator's responsibility to ensure bundles are correctly prepared with a Request for Course Evaluation Scanning form, and header and footer forms for each evaluation contained in the bundle, as detailed in the CEVAL Help Manual |
After verification, course evaluation spreadsheets should be submitted by the CEC a minimum of two weeks prior to the start of a particular course’s evaluation.
CECs should allow a minimum of 5 business days for the spreadsheet information to be uploaded into CEVAL.
Paper process is only supported for the forms detailed on the CEVAL Supported Scantron Forms page.
Documentation and Training
An index of documentation is accessible upon login to the CEVAL site. Training for new CECs is available upon request to the CCS Help Centre.
Support or Help
If you need help or have questions about the service please use one of the following methods for contacting CCS Help:
- Email us at 58888help@uoguelph.ca
- Phone us at 519-824-4120 ext. 58888
- Visit us at the IT Help Desk in the library
Support staff will assist with but are not permitted to make changes to surveys/templates, evaluation setup details, or evaluation results.
Frequently Asked Questions
Read our list of Frequently Asked Questions.
Costs and Purchase Related Items
There is no cost for using the service.
There is a cost to Departments for using ScanTron paper forms. One form is required for each student for each course. Sheets are available from Corporate Express, Product Z98UG03100 (500/PK for $39.56).
Who is eligible to use this service?
- Students enrolled in courses for credit.
- Staff appointed by their department as a Course Evaluation Coordinator (CEC).
Service Availability
Online system is available 24/7 with the exception of pre-announced maintenance windows that may occur between 6 a.m. and 8 a.m. on a Tuesday or a Thursday.
How Do I Request or Access this Service?
| Role | Request Necessary |
|---|---|
| Student | No; students are automatically enrolled in the service. |
| Course Evaluation Coordinator | Yes; CECs must be authorized by the Department by contacting completing the online request form. |
To access the service, browse to https://courseeval.uoguelph.ca and log in using your Central Login Account.