Faculty & Staff

Summer 2020 Convocation

Postponement Info and FAQs

Registration

Faculty and staff play a vital role throughout the university career of each graduate. Their presence and participation at the convocation ceremony is important and meaningful.

We thank all faculty and staff who help make convocation a truly special occasion. If you would like to volunteer for a ceremony please use our online registration form.

Visiting faculty are welcome to join the platform party.

Roles

Academic Procession

Pay tribute to the graduating students as members of the platform party, dressed in regalia, on stage throughout the ceremony. Please plan to arrive to Gryphon Lounge(room 131) of the WF Mitchell Athletics Centre (accessed from Reynolds Walk) at least 30 minutes prior to the start of the ceremony. See convocation map for details.

Handing out Parchments

Typically, this role is reserved for Program Counsellors.

Hooding Doctoral Students

Faculty advisors of doctoral students are invited to hood their student on stage. You may choose to sit in the audience with your doctoral student or join the academic procession to sit on stage and meet them as they cross the stage. You should plan to arrive to Gryphon Lounge(room 131) in the WF Mitchell Athletics Centre at least 30 minutes prior to the start of the ceremony. See convocation map for details.

Name Cards and Hoods

At this station, in the West Gym, students receive their name card and hood along with instructions on how to correctly carry their hood. Volunteers are asked to arrive at the West Gym of the WF Mitchell Athletics Centre 90 minutes prior to the start of the ceremony and are not required to remain for the entire ceremony.

Ushers

Stationed in the Event Centre of the Guelph Gryphon Athletics Centre, ushers welcome guests as they arrive, hand out programs and direct graduands during the convocation ceremony. Ushers are asked to arrive at the Gryphon Lounge(room 131) of the WF Mitchell Athletics Centre 90 minutes prior to the start of the ceremony and remain for the duration of the ceremony.

Ushers will be invited to attend a training session in the week prior to the ceremony to become familiar with roles and responsibilities in the new location. Details will be sent closer to the date.

FAQ