Deferred Privileges and Exams

If you are requesting deferred privileges such as an exam or condition, you are advised to understand the following:

A deferred privilege is the opportunity to complete a final exam, final assignment or end of term work report after the end of a semester. You may be eligible for a deferred privilege if you have medical, psychological or compassionate circumstances that prevented you from completing academic course work on time. A deferred privilege may be granted in the form of a deferred exam or a deferred condition.

The deferred condition may be a written test or exam invigilated by the instructor, an oral test, an assignment, a laboratory practical, or other method of evaluation.

The deferred exam is a test or exam scheduled and supervised by Scheduling in the Office of Registrarial Services.

For Deferred Privilege requests:

Review the Associate Diploma Calendar policy on Deferred Privileges.

When asking to defer an exam, you are requesting academic consideration. You must provide a letter and supporting documentation explaining your request to the Academic Review Committee. Your request must be submitted to the Program Counselling Office. When you submit your letter and supporting documentation, you must fill out a Request for Deferred Privileges form available at the Program Counselling Office. Grounds for your request should be based on medical, compassionate or psychological grounds.

Please note that a deferred privilege is not guaranteed.

The request for academic consideration must be submitted to your Program Counsellor within five working days of the missed examination/course work deadline. Alternatively, you may submit your request to Enrolment Services in the Office of Registrarial Services within the five working days deadline.

If a Deferred Privilege is granted:

On WebAdvisor, the notation *DEF* will appear beside the course (in lieu of a numeric grade) or INC if the privilege is granted.

If you are granted a deferred exam, an email will be sent to your University of Guelph email account approximately three weeks into the following semester. The deferred exam schedule will be posted by The Office of Registrarial Services and on WebAdvisor at least one week prior to the start of the scheduled deferred period.

If you are granted a deferred condition, an email will be sent to your University of Guelph email account approximately three weeks into the following semester, with instructions to contact your professor immediately and set up a time to either write the final exam and/or submit your final assignment(s). This must be on or before the deadline date noted in the email from the Office of Registrarial Services.

If you do not have the information one week prior to the start of the scheduled deferred period – as posted on the Office of Registrarial Services website, contact your Program Counsellor. It is your responsibility to complete your deferred privilege on time.

Access to Courselink will be granted to students who have a DEF recorded on their transcript. However, access will be removed for a brief period of time prior to the deferred privilege decision being made. 

If you have any questions please contact the Program Counselling Office.