In certain circumstances, courses at another universitiy may add to the breadth and depth of your graduate program and research. You can apply to take a course at another Ontario university as an Ontario Visiting Graduate Student.
Confirmation of Enrolment Letters, often required for applications to conferences or associations, can be obtained through Enrolment Services, 3rd floor UC. Student's can go in person or email firstname.lastname@example.org
In addition to taking courses, each student’s progress toward his or her degree is reviewed each semester by the Advisory Committee and a report of this evaluation is submitted to the Department's Graduate Coordinator and then to the Office of Graduate Studies. For all students:
Satisfactory: Indicates that the student is proceeding in a timely and satisfactory fashion towards the requirements of the degree program (e.g., the thesis proposal has been written and approved by the Advisory Committee by the end of the 3rd semester)
Some concerns: Indicates that the Advisory Committee and Graduate Faculty have some concern(s) about the student's progress. This may involve the time taken to complete requirements or the quality of the work submitted. Faculty may also express concern when there have been health problems or personal issues in a student's life that have interfered with progress. A space is provided on the form to explain any extenuating circumstances that have affected the student’s progress. A "Some concerns" report is either kept in departmental files or may be sent to Graduate Program Services.
Unsatisfactory: Indicates that the Advisory Committee and Graduate Faculty have agreed that the student's progress has not met the requirements of the degree program for that semester. An unsatisfactory report typically follows one or more semesters where 'some concerns' has been indicated.As with the 'some concerns' evaluation, an unsatisfactory evaluation indicates thattime taken to complete requirements or the quality of the work submitted is unsatisfactory. In this case, the student meets with the Advisory Committee (and possibly with the Graduate Coordinator) to determine a timetable for completing program requirements which is then forwarded, with the progress report, to the Dean of Graduate Studies.
In either case of 'some concerns' or 'unsatisfactory' semester evaluation, an action plan is determined by the student's committee and discussed among the Graduate Faculty. Action plans are a means of helping the student complete the program of study in a satisfactory manner.
The purpose of the Advisory Committee is to guide you in both your research activity and in your selection of courses. The Advisory Committee will be selected by your Advisor in consultation with you. Committee composition differs depending on your degree program:
Master's students: Besides your advisor, at least one other member of the Department, or another member of graduate faculty at this University will be part of your committee (can be a member of another Department or someone from another university with Associated Graduate Faculty Status at the University of Guelph). Two faculty can be co-advisors without a third member being required.
MAN students: The faculty member, who will support your research experience for the final project component of the program, will be identified as your advisor on the Advisory Committee Appointment Form with the MAN program coordinator as a committee member.
Doctoral students: Besides your advisor, one other member of the Department AND one member of graduate faculty outside the Department (can be a member of another Department or someone with Associated Graduate Faculty Status at the University). (At no time are there fewer than 3 members.)
When your Advisory Committee is established, you should meet with the Committee promptly to discuss your general research interests and plans, and to establish the courses for your graduate program.
The Graduate Degree Program Form must be completed and forwarded to the Graduate Secretary no later than your second registered semester andbefore the third semester registration. Otherwise registration will be denied. This signed form represents a contract between the student and the university program; if changes are required to the original contract, a revised form will be completed and filed.
In designing your program with your committee, remember that some of the department's courses are offered only in alternate years. Other courses, such as the Research Seminar, and the Practica in Couple and Family Therapy are offered in more than one semester. Some will be offered on an as-needed or occasional basis. MAN courses are predetermined.
Your Advisor will take responsibility for ensuring that the appropriate Advisory Committee Appointment Form is completed and signed after your committee is assembled and your courses are chosen. The completed form is forwarded to the Graduate Coordinator and Department Chair for approval; it is then sent to Graduate Studies.
Students who have already registered for a particular semester and who then have changed their minds and want to take a leave of absence for the term instead, must complete BOTH the Withdrawal Notice (to withdraw from the term) and the Applications for Leave of absence (for the LOA), since that term would be officially underway.
Students who have not registered for a particular semester and who want a Leave of Absence, need only complete the Leave of Absence application.
All registration at the University of Guelph occurs on-line through WebAdvisor. For each semester that you will be registered, you must choose the following:
UNIV*7510 Active Full-time Registration (if you were admitted to a full-time program) - or - UNIV*7520 Active Part-time Registration (if you were admitted to a part-time program). Registering for one of these courses serves only to activate your registration. There will be multiple sections for the above course codes; if Sections 01, 02, and 03 are full, register for the next available section. (e.g., *04).
In addition to this basic selection you must be registered in at least one other course, either UNIV*7500*01 Research/Writing (thesis students only), or any “real” course for which an active section exists. Failure to do this will result in the term simply not appearing on any official transcript of record.
Students completing a major research paper/project, as opposed to a thesis, need to register for the specific research project course for their program,not UNIV*7500, which is only for thesis research/writing.
Once you have completed your registration, you will be able to view your account on WebAdvisor, as soon as it is available. Check for announcements on the WebAdvisor site or on the Student Financial Services site pertaining to the requirements and deadlines for fee payment.
If you encounter problems with WebAdvisor, please access the "help" link in the top menu line of the screen; if all else fails, email email@example.com for assistance.
If you are a Special or Provisional student, or if you wish to add a course for which you do not have the prerequisite, or one that requires instructor consent (this includes all undergraduate courses and courses for audit), you must use the paper process. Academic Administrative Assistant signs these forms. You will be required to submit your signed Graduate Student Add/Drop & Change form, along with any Graduate Student Course Waiver Request form, if appropriate (required for prerequisite, program or course overload waivers) to Graduate Program Services.
Once you have completed your registration, you should be sure to check your "Class Schedule" to confirm that your course selection has been successful. It is always a good idea to print and retain the confirmation of your registration for your records.
Each department may have a different process for allowing students into their courses. To get into a course from another department, we suggest you contact the course instructor or department directly. In some departments, the instructor of the course signs the course waivers. In the Department of Family Relations and Applied Nutrition for BASc and other students, most course waivers are signed by the Academic Administrative Assistant. See our process.
Sometimes a course may look full on WebAdvisor, but there may be still room for students who require it for their program of study. Keep your eye on WebAdvisor, as spaces may open up throughout the course selection period. If you are a BASc major or FCS minor (including transfer students), we will make every effort to accommodate your required courses in your unique schedule. You may need a course waiver .