The following information relates to the University’s April 30, 2015 year-end procedures. These procedures apply to operating and ancillary departments, OMAFRA, grants (regardless of the Grant’s individual year-end date) and capital and renovation projects. By complying with the following deadlines and procedures, you will be ensuring the completeness and accuracy of the 2014/2015 University Financial Statements.
A) Accounting Deadlines
Please note the following accounting deadlines for fiscal year 2014/15. These deadlines need to be met in order to ensure the correct accounting data is included in the 2014/15 Financial Statements.
Document |
Due To |
Deadline Date |
Time |
Purchase Order De-commitment Request for 2014/15 fiscal year |
Purchasing Services |
April 29, 2015 |
10:00 am |
Revenue Remittance Vouchers |
Treasury Operations |
May 1, 2015 |
10:00 am |
Treasury Operations Invoices |
Treasury Operations |
May 1, 2015 |
10:00 am |
Travel Expense Claim (signed claim with receipts) |
Treasury Operations |
May 4, 2015 |
1:00 pm |
Requisitions for After-Fact HVPOs (for goods/services already Received by April 30, 2015) |
Purchasing Services |
May 6, 2015
|
10:00 am |
Receiving Copies of LVPOs |
Payment Services |
May 7, 2015 |
10:00 am |
Coded Invoices |
Payment Services |
May 7, 2015 |
10:00 am |
Petty Cash |
Payment Services |
May 7, 2015 |
10:00 am |
Cheque Requisitions |
Payment Services |
May 7, 2015 |
10:00 am |
|
|
|
|
ADI - Journal Entries |
Controller’s Office |
May 12, 2015 |
4:00 pm |
B) Year-End Accounting Procedures
The following information provides additional details regarding year-end accounting procedures:
For information regarding the treatment of operating department budget surpluses and deficits, please refer to financial policy FI 1.1 “Budget Surpluses and Deficits – Carryovers”.
Thank you for your co-operation. Please do not hesitate to contact one of the following managers, if you should have any questions:
Contact |
Name |
Extension |
Controller’s Office |
Alexa Hinsperger |
52835 |
Payment Services |
Christine Chartier |
53443 |
Purchasing Services |
Lisa Li |
58483 |
Treasury Operations |
Glenn White |
52863 |