The following information relates to the University’s April 30, 2019 year-end procedures. These procedures apply to operating and ancillary departments, OMAFRA, grants (regardless of the Grant’s individual year-end date) and capital and renovation projects. By complying with the following deadlines and procedures, you will be ensuring the completeness and accuracy of the 2018/19 University Financial Statements.
A) Accounting Deadlines
Please note the following accounting deadlines for fiscal year 2018/19. These deadlines need to be met in order to ensure the correct accounting data is included in the 2018/19 Financial Statements.
Document |
Due To |
Deadline Date |
Time |
Budget changes for 2018/19 fiscal year |
Budget & Financial Planning Office |
April 12, 2019 |
4:30pm |
Purchase Order De-commitment Request for 2018/19 fiscal year |
Purchasing Services |
April 26, 2019 |
4:30pm |
Revenue Remittance Vouchers |
Treasury Operations |
May 1, 2019 |
10:00 am |
Treasury Operations Invoices |
Treasury Operations |
May 1, 2019 |
10:00 am |
Travel Expense Claim (signed claim with receipts) |
Payment Services |
May 1, 2019 |
4:30 pm |
Petty Cash |
Payment Services |
May 1, 2019 |
4:30 pm |
Requisitions for After-Fact HVPOs (for goods/services already Received by April 30, 2019) |
Purchasing Services |
May 6, 2019
|
10:00 am |
WebNow Electronic Routing for Approval |
Payment Services |
May 6, 2019 |
10:00 am |
Coded Invoices |
Payment Services |
May 6, 2019 |
10:00 am |
Cheque Requisitions |
Payment Services |
May 6, 2019 |
10:00 am |
ADI - Journal Entries |
Controller’s Office |
May 9, 2019 |
1:00 pm |
B) Year-End Accounting Procedures
The following information provides additional details regarding year-end accounting procedures:
C) Budget & Financial Planning Office Processes
Thank you for your co-operation. Please do not hesitate to contact one of the following managers, if you should have any questions:
Contact |
Name |
Extension |
Controller’s Office |
Min Chen |
52692 |
Payment Services |
Yolanda Yu |
52900 |
Purchasing Services |
Lisa Li |
58483 |
Treasury Operations |
Dave Hargreaves |
52863 |
Budget & Financial Planning Office |
Larry Shuh |
52860 |