***Please read the following in its entirety***
Financial Services – Oracle Systems Upgrade Project
In order to remain compliant and supported by Oracle (our financial systems vendor), it is necessary to upgrade our Financial Systems to the latest release of the Oracle E-business Suite.
When?
The target date for this upgrade will be from the evening of Thursday, February 20 to Monday, February 24, 2020. The system should be available for field users starting Tuesday, February 25, 2020.
How will I be affected?
While most users will not be dramatically affected by the upgrade, the Oracle System will be down during the upgrade and not accessible by any of the users during the upgrade period of February 20-24, 2020. This means that field users will not be able to complete any of the following:
Please note, there will be no processing of invoices, payments, advance payments, and/or purchase orders during this time (February 20-24, 2020) as well.
The FRS system will be available during the upgrade period, except for Thursday February 20th at 4pm to Friday February 21st at 10am. There may be brief times when the system is slow due to the upgrade. The data in FRS will be updated Wednesday February 19th, 2020 and then not again until after the upgrade.
After the upgrade, there will be some additional activities that some users will be required to perform. The following project representatives may be sending out subsequent communications outlining the tasks involved to those affected.
Department |
Area Affected |
Contact Person |
Extension |
Controller’s Office |
Journal Entries FRS |
Kim O’Brien |
52587 |
Purchasing |
Requisitions |
Lisa Li-Shack |
58483 |
Payment Services |
Expense Claims |
Yolanda Yu |
52900 |
Research Financial Services |
Grant Admin |
Asif Momin |
54681 |
Treasury |
RRV’s GARS |
Eric Hinse Brenda Reynolds |
52758 53315 |
Budget Office |
Budget Journal & Position Entries |
Cynthia Light |
54368 |
Due to the upgrade CCS has stated that the version of Java on computers must be upgraded to Java 8 221 32-bit. Managed Desktop clients will have this automatically pushed to their machines beginning at 4:30 on Monday February 24th. Please ensure your computer is left on before you leave on Monday to allow for this process to happen.
Those that are not part of Managed Desktop will need to reach out to their IT support letting them know of this new requirement.
*Please do not install this version prior to the upgrade.*
All users will not be able to login to the system with their current password upon the system resuming. Users must reset their password by clicking The Login Assistance, Forget Password link. If user login fails 3 consecutive times, your account will be locked and you have to contact your system administrator (Kim O’Brien 52587 or Lynne Harbin 58482) to reset the password.
EBS Users
ADI Users
iProcurement
Payment Services
Treasury Operations Services