Holiday Closure
Our office will be closed at 4:30pm on Friday, December 21, 2018 and will reopen on Wednesday, January 2, 2019 at 8:30am.
Any applications that are made on or after December 21, 2018, will be uploaded into our system throughout the first week back from the Holiday Break - students will receive their UofG login details at some point during the first week back. We apologize for any delay or inconvenience.
Happy Holidays from OGPS
Registration
Using WebAdvisor
The registration process is done electronically using WebAdvisor. For detailed instructions on how to use WebAdvisor please consult the WebAdvisor Tutorial. The WebAdvisor Tutorial includes instructions that will take you through the two-part process of registering for course sections. The first part explains how to add course sections to your "Preferred Sections" list. The second part will explain how to then register for course sections you have added to your "Preferred Sections" list.
Once you have made your choices, you should get a fairly immediate response to indicate that your choices have been registered. If you don't, please take careful note of the message(s) that you do get. If successful, it is recommended that you log out and then log back in and check My Class Schedule, to be sure that everything is there. Then check Account Summary or Registration Billing to see your account for term when it is available.
If you have difficulty with WebAdvisor please consult Ask Gryph (link provided on the WebAdvisor homepage), the University's automated help feature that allows its user the ability to receive instant responses to their questions. Ask Gryph can be accessed by navigating to Ask Gryph or by clicking on the Ask Gryph button in the upper right-hand corner of every WebAdvisor screen.
Please note that you cannot select undergraduate courses or courses for audit using WebAdvisor.
Registration Guide
For each semester that you will be registered, you must choose one of the following:
- UNIV*7510*01 (02, 03 or 04) Active Full-time Registration .. if you were admitted to a full-time program
- or UNIV*7520*01 Active Part-time Registration .. if you were admitted to a part-time program
Registering for one of these courses serves only to activate your registration. In addition to this basic selection you must be registered in at least one other course:
- UNIV*7500*01 Research/Writing
- or any real course for which an active section exists.
Failure to do this will result in the term simply not appearing on any official transcript of record.
Check for course availability on WebAdvisor. Follow the links for WebAdvisor for Students and Search for Classes. Please note that even if you have not had the opportunity to consult with your department on specific course recommendations, you should still register by selecting the appropriate UNIV*7510 or *7520 course, in order to activate your registration for the term.
You can add specific courses later, up to the add deadline.
Each semester you are required to either a) submit full semester payment or b) complete Graduate Settlement for the upcoming semester by the published payment deadline.
You will not receive a financial statement or invoice from Student Financial Services (SFS); you are expected to check your student account on WebAdvisor (https://webadvisor.uoguelph.ca/) in order to determine the amount payable for the semester.
For full information on submitting your tuition payment please go to the SFS website https://www.uoguelph.ca/registrar/studentfinance/fees/payments and for important financial dates and deadlines, please see https://www.uoguelph.ca/registrar/studentfinance/deadlines
Registrations will continue to be accepted through WebAdvisor or on Add/Drop forms. You will be able to view your student account on WebAdvisor once your registration is complete, and will be responsible for submitting your payment appropriately. (Please be advised if you are registering late, proof of payment will be required prior to processing your enrolment. Please speak with the SFS office.)
Settlements received and payments completed after the published deadline will result in a $60 late fee which will be added to your student account and possible de-registration. Reactivation of a de-registered term will be possible only with full payment or satisfactory arrangement with SFS, and will automatically generate a $200 reinstatement fee ($100 for part-time students).
Payment of all fees including health insurance and parking finishes the registration process. You will want to check out how to make a payment to Student Financial Services, however if you are paying by payroll deduction, departmental trust funds, awards or sponsorship, you need to complete the Graduate Settlement form by the appropriate deadline.
If you are registering late (after the last day of the add period for the current semester), proof of payment will be required prior to processing your enrolment. Please speak with the Student Financial Services office. Upon showing proof of payment (obtained from Student Financial Services), courses must be added using a Graduate Add/Drop - Course Waiver Request.
Settlements received and payments completed after the published deadline will result in a $60 late fee which will be added to your student account and possible de-registration. Reactivation of a de-registered term will be possible only with full payment or satisfactory arrangement with SFS, and will automatically generate a $200 reinstatement fee ($100 for part-time students).
Students are expected to register in each consecutive semester of study until graduation. With advanced approval a graduate student may take a Leave of Absence. Make sure you have a discussion with your advisor and/or graduate coordinator about what you can and can't do during a Leave of Absence. The Leave of Absence/Withdrawal Form is submitted to the Office of Graduate & Postdoctoral Studies with the appropriate signatures.
Should you decide against registration after you have completed the registration process, you must fill out the Leave of Absence/Withdrawal Form and submit it with the appropriate signatures to the Office of Graduate & Postdoctoral Studies. Make sure that you that you discuss this serious action with your advisor prior to making your decision.
In both of the Leave of Absence or a Withdrawal, you might be entitlted to a refund depending the date that you submit your form to the Office of Graduate & Postdoctoral Studies and where it fits in the Guelph Graduate Refunds schedule.
If you need to withdraw from your program and from the university Withdrawal information may be found by referencing the graduate calendar. The same Leave of Absence/Withdrawal Form is used.
Students who are interested in changing their course load are required to fill out the appropriate document, meet requirements, attain specified signatures and submit documents to the Office of Graduate & Postdoctoral Studies for final approval.
Full-time to Part-time
The application for transfer to part-time study form is required for full-time graduate students who wish to transfer to part-time study, either permanently or temporarily . A full-time student may be allowed to transfer to part-time status if demanding circumstances relating to personal health issues, family responsibilities, or employment exist. Documentation of these circumstances must be submitted with the form.
Part-time to Full-time
The application for transfer to full time study form is required for part-time graduate students who wish to transfer to full-time study, either permanently or temporarily.
On the recommendation of the student’s advisor and with the approval of the department chair and the Assistant VP of Graduate Studies, a graduate student may take, and receive credit for, graduate courses completed at another university. See section Letter of Permission, Ontario Visiting Graduate Student Plan, Transfer Credit, Leave of Absence.
All students who will utilize vertebrate animals in their research and/or will be working as teaching assistants in a course involving vertebrate animals must complete the Animal Care Short Course. The program includes online modules and hands-on workshops.