Graduate Program Approvals and Modifications

Every publicly assisted Ontario university that grants degrees and diplomas is responsible for ensuring the quality of all of its programs of study, including modes of delivery and those academic and student services that affect the quality of  respective programs under review, whether or not the program is eligible for government funding (from QAF, 1.4).

The following pages provide information on how to propose a new program and guidance through the appraisal process.  The Strategic Mandate Agreement (SMA)  is crucial to the development of new programs. While you are encouraged to read the complete SMA , key points are reviewed in the presentation given by the Assistant VP (Graduate Studies) at the Graduate Coordinators Workshop in November 2014.

 

New Programs

All proposed new programs (graduate degrees (PhD, Master's, GDip) with associated fields, if appropriate, must receive a recommendation from the Office of the Provost to move through the governance process and must align with the University of Guelph Strategic Mandate Agreement (SMA)    and  be consistent with the program area of growth or strength which is included in the SMA.
 

  1. Refer to the Workflow Checklist for New Graduate Programs.
  2. You will need to complete the Proposal Brief- New Graduate Program template. The Evaluation Criteria for New Program Approvals will assist you with writing the brief.
  3. You will at a given point in the process be required to choose 6 external consultants (3 graduate and 3 undergraduate) to participate in the site visit. In order to do this you will fill out the Resume for the Proposed External Consultant.
  4. You will also need to complete the Graduate Calendar Template.

 

Expedited New Approvals (includes new collaborative specializations and new Graduate Diplomas)

An Expedited Approval process will be used for proposals for:

  1. A new Collaborative specialization
  2. New for credit Graduate Diplomas

The Expedited Approvals process requires the submission of

  • Volume 1: Proposal Brief of the proposed new program and the rational for it, and
  • Volume 2: Supporting Documentation. 

The process is expedited by not requiring the use of external reviewers.
 
Refer to the Workflow Checklist for New Graduate Program Approvals.
You will need to complete the Proposal Brief- New Graduate Program template. The Evaluation Criteria for New Program Approvals will assist you with writing the brief.

Additions or Changes to Existing Program

Program Changes

A unit wishing to make changes to an approved graduate program, whether in the context of a periodic review or at some other time, must provide sufficient information to permit a decision on the proposed change.
Examples:  change of course requirements, structure of Qualifying Examination, etc
You will need to complete the Proposal Brief- Changes to an Existing Graduate Program template.
 

New Program Stream or Option

A unit wishing to add a new stream or option to an approved graduate program, whether in the context of a periodic review or at some other time, must provide sufficient information to permit a decision on the proposed change.
You will need to complete the Proposal Brief- Addition of New Program Stream or Option template.
 

Degree Designation Change

A unit wishing to change the degree designation in an approved graduate program, whether in the context of a periodic review or at some other time, must provide sufficient information to permit a decision on the proposed change.
You will need to complete the Proposal Brief- Change in Degree Designation template.
 

Program Deletions

A unit wishing to close an approved graduate program, whether in the context of a periodic review or at some other time, must provide sufficient information to permit a decision on the proposed deletion.

You will need to complete the Program Deletion Template.

Submission

Submission of all Reviews and New Program Approvals is to the Assistant VP Graduate Studies and Program Quality Assurance to proceed through the approval process.