Electronic Records Management and Retention Schedule

Title of Records Series

Location

Total Retention

Applications refused admission ImageNow Document Management System Purged after 40th class day of second semester
Incomplete Applications ImageNow Document Management System Purged after 40th class day of second semester
Incorrect documents or damaged files uploaded by applicants or scanned in by graduate studies ImageNow Document Management System Purged immediately
Applicants who accept an offer and register (includes OUAC summary and supporting transcripts, referee assessments and other documentation uploaded by the applicant ImageNow Document Management System Purged 1 year after graduation
Applicants who accept their offer but do not register ImageNow Document Management System Purged after 40th class day of second semester
Documents in pre-applicant queue ImageNow Document Management System Purged after 200 days
Applications sitting in workflow queues ImageNow Document Management System Removed from workflow following last day to register