Administrative Assistant to the Chair

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Office, Clerical and Technical

Ontario Secondary School Teachers’ Federation District 35- Technician/Administrative/Research/Agricultural

Administrative Assistant to the Chair

Department of History, College of Arts

Hiring #: 2017-0622

Please read the Application Instructions before applying

The Department of History hosts more than 5,000 undergraduate course enrolments each year and is home to an MA and PhD program in History. This is an exciting opportunity to join History at the College of Arts (COA) to support outstanding research and teaching and to positively influence the student experience. Reporting to the Chair, History, and the COA Manager, Finance and Administration, the Administrative Assistant to the Chair is vital to the day-to-day operation of the department in delivering services knowledgeably, efficiently, and accurately to faculty, students and staff.

The position supports the Department in various ways: by administering academic appointments, course scheduling, facilitating course evaluations, monitoring the department’s operating budget, processing financial transactions, overseeing HR administration, interpreting administrative policies, initiating and monitoring office maintenance and supporting the administrative activities of the department. In supporting the department’s chair, the role provides support for scheduling department meetings and activities, correspondence and filing systems, and the tenure, promotion and performance processes at the department level. The Administrative Assistant communicates with various stakeholders in a professional manner, demonstrating an exemplary level of service. The role maintains a close working relationship with the Dean’s Office, providing reporting on various departmental data and participating in college-wide administrative initiatives. The position provides functional supervision to a full-time Academic Program Assistant, who is key to the operations of the department from supporting grade submission to graduate student management, and general office administration.

Job Requirements

  • One-year Community College (Degree in Business Administration preferred) or equivalent
  • 18 months related experience, preferably in a university administrative environment; or an equivalent combination of education and experience
  • Proficiency in using desktop software including Colleague, Windows, Word, Excel, WebAdvisor, Office 365, etc.
  • Knowledge of financial services, awards and databases.
  • Ability to prioritize duties in response to type and level of demand
  • Ability to multitask and work with frequent interruptions
  • Thorough understanding of academic policies, procedures and regulations
  • Ability to provide leadership to practices and people

Position Number         270-027                                              
Classification                 OSSTF/TARA, District 35 Salary Band 4*
Salary Range                 $22.57 Minimum (Level 1)
                                               $25.22 Normal Hiring Limit (Level 3)
                                                $30.52 Job Rate (Level 7)

All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority. 

At the University of Guelph, fostering a culture of inclusion is an institutional imperative. The University invites and encourages applications from all qualified individuals, including from groups that are traditionally underrepresented in employment, who may contribute to further diversification of our Institution.

*Tentative evaluation; subject to committee review

Posting Date: 2017 12 04
Closing Date: 2017 12 15

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