Administrative Assistant to the Chair

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Office, Clerical and Technical
Ontario Secondary School Teachers’ Federation District 35- Technician/Administrative/Research/Agricultural

Administrative Assistant to the Chair

Department of Political Science, College of Social and Applied Human Sciences (CSAHS)

Hiring #: 2018-0131

Please read the Application Instructions before applying

Reporting to the Chair, Department of Political Science, College of Social and Applied Human Sciences, the Administrative Assistant position provides consistent and high quality administrative support and is a key contact for the department. Managing his/her time effectively, the incumbent is able to anticipate the administrative support needs of the Chair while taking the initiative to optimize the effectiveness and efficiency of administrative tasks that are their responsibility. The incumbent is responsible for all financial activities including monitoring and managing an operating budget of $4.8 million; processing journal entries, cheque requisitions, purchase orders and expense reports. The Administrative Assistant also plays an important role in administering departmental human resource activities, including ensuring adherence to university employee agreements and establishing departmental policies; payroll; management of the tenure and promotion process; co-ordinate activities related to staff and faculty recruitment; and is responsible for supervising and performance management of the office staff. The incumbent will take on additional activities and responsibilities in support of the broader departmental and college operations as necessary and as assigned.

Requirements for the position include: One (1) year community college in a related field (undergraduate degree preferred) and two (2) years administrative experience, or an equivalent combination of education and experience; strong organizational, communication and writing skills; professional judgment, tact, diplomacy; and the ability to work both pro-actively and re-actively under tight time-frames and completing priorities; strong computer skills including Microsoft Office Suite (Word, Excel, PowerPoint, Outlook 365), FRS, and other University–based information systems including Sedona, HR and payroll. Previous experience or familiarity with financial management, human resource management and the tenure and promotion process would be considered an asset.  

Position Number         293-008
Classification               OSSTF/TARA, District 35 Salary Band 5*
Salary Range              $24.56 Minimum (Level 1)
$27.42 Normal Hiring Limit (Level 3)
$33.23 Job Rate (Level 7)

*Tentative evaluation; subject to committee review.

All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.  At the University of Guelph, fostering a culture of inclusion is an institutional imperative. The University invites and encourages applications from all qualified individuals, including from groups that are traditionally underrepresented in employment, who may contribute to further diversification of our Institution.

Posting Date: 2018 03 12
Closing Date: 2018 03 23