Administrative Officer, CSAHS Dean’s Office

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Professional and Managerial Group

Administrative Officer, CSAHS Dean’s Office

Dean’s Office, College of Social and Applied Human Sciences

Hiring #: 2024-0222

Please read the Application Instructions before applying

The College of Social and Applied Human Sciences (CSAHS) is a dynamic and diverse college with a long history of commitment to hands-on learning, socially responsive research, local and global community engagement, and mobilization and exchange of knowledge. The College is one of the University’s founding colleges and traces its roots back to Macdonald Institute, founded in 1903 to educate young women in domestic sciences and thus improve the health and well-being of families and society. Today, the College’s vision is to be a leader in world-class, integrated scholarship that addresses critical, complex issues facing our world.

Reporting to the Associate Director, Finance and Operations and as a key member of the Dean’s Office team, the Administrative Officer ensures the effective administrative operations of the College. This role is critically responsible to the Dean and leadership team in providing expert advice related to faculty and staff appointments, hiring and management practices, tenure and promotion, sabbatical leaves, and related administrative processes and practices.

The incumbent will be expected to oversee key human resources management functions in the Dean’s Office including recruitment/retention, performance development (GOAL 2.0), and related duties as delegated by the ADFO. They are responsible for: ensuring key college administrative processes are effective and efficient in their delivery, innovating where possible to improve accuracy and timeliness; assisting in human resources planning of the College through the preparation of statistical analysis and providing interpretive reports to the Dean and leadership team; providing some direct administrative support to the Dean and key college committees as required; effectively supervising an Administrative Assistant. In the absence of Associate Director, the Administrative Officer acts on their behalf and makes decisions that are in line with the strategy and goals of the College. As such the incumbent plays an essential role in fostering a positive, cohesive, and constructive working environment across the College. They are a key liaison between the Provost’s Office, Faculty and Academic Staff Relations, Human Resources, and administrative staff across the College.

Requirements of the position include:  

• An undergraduate degree in human resources, business administration or related field plus a minimum of 3 years related experience, or an equivalent combination of education and experience.
• A certificate in human resources such as CHRP would be considered an asset.
• Experience working in human resources or administration at a University or similar type of organization would be ideal.
• Demonstrated experience advising on the interpretation and application of policies, procedures, and the ability to serve as a trusted and knowledgeable resource to leaders.
• Proven ability to manage a large volume of work with conflicting priorities and deadlines.
• Excellent organizational skills and a willingness to take initiative and manage tasks/projects to completion.
• A high level of professionalism including tact, diplomacy, discretion, flexibility, and patience.
• Ability to act and work independently or in a team environment and to interact effectively with other staff, faculty, senior level administrators, and other stakeholders.
• Excellent communication, interpersonal skills and supervisory skills.
• Experience in writing/editing formal documents/reports is an asset.
• Expected to be innovative and resourceful with effective problem-solving skills and sound judgment.
• Knowledge and comfort with data analysis and reporting including being comfortable using databases. An Intermediate to advanced level skills utilizing Microsoft Office suite is required, experience using university specific software packages would be an asset.

Position Number         250-034
Classification               P04
Professional/Managerial Salary Bands

At the University of Guelph, fostering a culture of inclusion is an institutional imperative. The University invites and encourages applications from all qualified individuals, including from groups that are traditionally underrepresented in employment, who may contribute to further diversification of our Institution.

Posting Date: 2024 04 22
Closing Date: 2024 04 29