Graduate Program Assistant

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Office, Clerical and Technical
Position covered by the Collective Agreement with USW Local 4120

Graduate Program Assistant

Food, Agricultural and Resource Economics

Temporary full-time from April 2024 to December 20, 2024
Temporary absence of the regular incumbent
Hiring #: 2024-0191

Please read the Application Instructions before applying

Reporting to the Administrative Officer, the Graduate Program Assistant is responsible for co-ordinating the efficient and effective operation of the Department’s graduate programs, including a number of interdisciplinary graduate programs, as well as providing support to the Graduate Coordinator and department faculty in relation to graduate students The incumbent works closely with the Graduate Coordinator in many aspects of the program including awards, compensation, defences, program planning, recruitment activities, distributing appropriate documentation to the Office of Graduate Studies, maintaining statistical information for the department Chair, Graduate Committee, ADR and Office of Graduate Students. In addition, the incumbent also provides support to the department’s course-based Masters’ program. The Graduate Program Assistant is the main contact for the majority of enquiries and advice for in-course students. In addition, this position will work with the rest of the administrative staff in Food, Agricultural and Resource Economics (FARE) and the School of Environmental Design and Rural Development (SEDRD) to maintain a high level of service during peak demand times and when staff are absent.

Requirements for the position include: An undergraduate degree in any discipline is preferred. Requirements for the position include: 2 year college in Business Administration and 1 year of work experience preferably in an academic environment or an equivalent combination of education and experience.

Additional requirements include:

  • Database management, record keeping skills
  • Maintain high levels of confidentiality especially with regards to sensitive matters
  • Professionalism, diplomacy, judgement
  • Ability to multitask and prioritize while maintaining high quality, accurate, work
  • Attention to detail, strong organizational and problem solving skills
  • Understanding of policies, procedures, and, systems that apply in an academic environment especially relating to Graduate students; experience providing student support
  • Experience working in a fast-paced environment with constant interruptions;
  • Ability to work effectively both independently and with a team;
  • Excellent communication (written and oral), organizational, and problem solving skills;
  • Excellent customer service skills including sensitivity to issues, concerns and needs of students, staff and faculty.
  • Proficiency in computer systems, particularly Microsoft Office (with extensive Excel experience required), email & calendaring, social media, website software, Colleague, Webnow.

Covering Position Number     105-038
Classification                           USW, Local 4120 Salary Band 4*
Normal Hiring Range              $25.22 - $28.18 per hour

*Tentative evaluation; subject to final review.

At the University of Guelph, fostering a culture of inclusion is an institutional imperative. The University invites and encourages applications from all qualified individuals, including from groups that are traditionally underrepresented in employment, who may contribute to further diversification of our Institution.

Posting Date: 2024 03 25
Closing Date: 2024 04 01