Treasury Service Assistant
Forbes includes U of G Among Canada’s Best Employers
Office, Clerical and Technical
Position covered by the Collective Agreement with USW Local 4120
Treasury Service Assistant
Treasury Operations, Financial Services
Hiring #: 2024-0150
Reporting to the Treasury Supervisor, Treasury Operations, the Treasury Service Assistant is responsible for providing excellent Front Counter service to all University clients while ensuring all deposits adhere to University policy and procedures. The incumbent ensures that all required backup for the deposit is provided and all items balance to RRV (Revenue Remittance Voucher) totals. In this role, the incumbent provides support to all University departments; responds to any questions on University of Guelph policies and procedures regarding Treasury services related to revenue, deposits, payments on university invoices, outgoing payments, and wire transfers daily. The incumbent is responsible for completing the End of Day consolidation process for the daily deposit and completes the Oracle Financials job that transfers daily revenue received to the university General Ledger.
The incumbent’s responsibilities also include the daily administration of the University payment processing cycle (non-payroll). This involves the running of the Oracle Payment series of jobs that compiles and creates payment files and then either prints cheques or creates an EFT payment file. For EFT payment processing, the incumbent manages the file creation process and then using the financial institutions banking platform (Royal Bank of Canada) transfers the files to the financial institution.
As the Wire Payments administrator, the incumbent creates, process and troubleshoots these bank payment transactions, with the university’s main bank for all outgoing Domestic and International Wires. Wire payment requests are reviewed and validated to ensure there are no errors and that the requests meet correct “wire service” standards. Wire payment requests are then processed via the financial institution’s (CIBC) Business Banking platform and tracked via Oracle Financials.
The incumbent will have administrative responsibilities for over 300 accounts that makeup the University’s Scotiabank Procurement Card program. These responsibilities will include ordering, cancelling, and revisions, which will require daily liaising with account holders and our partners at Scotiabank. Other responsibilities include, entering General Accounts Receivable (GARS) invoices, handling mail, petty cash administration, back-up for Head Cashier and other duties as required.
Requirements of the position include: One (1) year community college program in Office Administration or a related field (Business Accounting Diploma preferred) along with at least one (1) year related experience, or an equivalent combination of education and experience. Accounts Receivable processing in a medium to large business environment preferably in a government or not for profit sector preferred.
Additional requirements include computer software skills, including Microsoft Office Suite, including Outlook; working knowledge of larger transaction processing systems, preferably Oracle Financials; the ability to demonstrate a high level of confidentiality, attention to detail with numbers, and accuracy; the ability to multitask, prioritize, and handle competing demands while working with interruptions in a fast-paced environment.
Position Number 011-007
Classification USW, Local 4120 Salary Band 3*
Salary Range $23.03 Minimum
$25.72 Normal Hiring Limit
$31.09 Rate
*Tentative evaluation; subject to final review.
At the University of Guelph, fostering a culture of inclusion is an institutional imperative. The University invites and encourages applications from all qualified individuals, including from groups that are traditionally underrepresented in employment, who may contribute to further diversification of our Institution.
Posting Date: 2024 04 15
Closing Date: 2024 04 22