Undergraduate Program Assistant

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Office, Clerical and Technical
Position covered by the Collective Agreement with USW Local 4120

Undergraduate Program Assistant

Department of Political Science, College of Social and Applied Human Sciences

Hiring #: 2019-0329

Please read the Application Instructions before applying

Reporting to the Administrative Assistant, the Undergraduate Program Assistant in the Department of Political Science is responsible for supporting all undergraduate academic matters handled by the department. This includes: assisting the Chair with scheduling of courses; assisting the Undergraduate coordinator; obtaining information and maintaining records; uploading grades; administering deferred grades; the duplication and distribution of course material; maintenance of the Department’s website; coordinating textbook orders; and scheduling and conducting course evaluations. In addition, the Academic Assistant will provide general office assistance and back up support as needed.

With respect to the undergraduate program in particular the Academic Assistant is responsible for dealing with program inquiries and correspondence related to the undergraduate program; scheduling of courses and assisting with the final exam schedule; monitoring student enrolment; managing TA and invigilator postings; scheduling of TA hours; and textbook requisitions.

Requirements of the position include: Secondary School graduation (1 year Community College diploma preferred) coupled with six (6) months experience in an academic department, excellent time management skills, clear knowledge of the University’s administrative, financial, personnel policies and procedures as they pertain to undergraduate and graduate students. Also required are proficiency with Colleague, MS Office software (Word, Excel, PowerPoint, Access, and Publisher), Adobe Acrobat Pro, as well as knowledge of the University’s programs and services.   Proven ability to work accurately and promptly under pressure in a fast paced environment is essential, as are excellent interpersonal, oral and written communication skills.  The successful candidate must be detail-oriented, dependable, and able to compose clear and concise correspondence.

Position Number         293-010
Classification               USW, Local 4120 Salary Band 3*
Salary Range              $21.12 Minimum (Level 1)
$23.58 Normal Hiring Limit (Level 3)
$28.51 Job Rate (Level 7)

*Tentative evaluation; subject to committee review.

At the University of Guelph, fostering a culture of inclusion is an institutional imperative. The University invites and encourages applications from all qualified individuals, including from groups that are traditionally underrepresented in employment, who may contribute to further diversification of our Institution.

Posting Date: 2019 06 12  
Closing Date: 2019 06 19