USW 4120 Job Evaluation Pilot Test

The information below outlines what your participation in the second test phase of the new USW job evaluation system entails:

Timeline for Submission of JIQ

Incumbent completes JIQ 

Up to 20 business days
Must be submitted by January 13, 2017   

Supervisor reviews and comments

Up to 15 business days following completion of JIQ by incumbent(s)

Chair/Department Head and Dean/Division Head review  

Up to 10 business days following completion of supervisor review

Information for Job Incumbents:

1.  Review the resources provided to ensure you understand how to complete the JIQ.

  • Information regarding the new process and Frequently Asked Questions are available online through Courselink by logging in with your central user ID (under “USW Job Evaluation Questionnaire (JIQ)”).
  • There are online training modules also available through Courselink that will help explains how to complete the JIQ by walking you through the different sections.  The modules can be found under the “Content” tab.
  • If you feel you require more hands-on training in addition to the online training modules, please let us know as we will be happy to host a drop-in session to answer any other questions that you may have.  Computers will also be available should you wish to use this time to complete your JIQ.

2.  Complete the online JIQ available at https://jiq.mcdowallassociates.com

  • You will be required to login, using your University central login (do not include @uoguelph.ca).  
  • Please complete your JIQ by January 13, 2017   
  • If you are unable to meet the submission deadline, experience any problems with the JIQ website, and/or require a copy of your previously submitted Job Fact Sheet, please call ext 52732 or send an email to jobeval@uoguelph.ca before the submission deadline.

3.  Submit the JIQ using the online system.  Once submitted, the information will be locked from any additional editing.  Your supervisor will then review and submit their comments, after which Department Heads/Chairs and Deans/Division Heads will also review the JIQ.

4.  Provide your feedback on your experience with the JIQ using the feedback form available online through Courselink by logging in with your central User ID (under “USW Job Evaluation Questionnaire (JIQ)”). Information for Multiple-Incumbent Jobs: (i.e. there are others who perform the same job as you):

  • Employees in a multi-incumbent position will need to submit a single JIQ.  The incumbents should discuss among themselves who to designate as the submitter, however all incumbents should have opportunity to contribute to the content of the JIQ.
  • The online JIQ will need to be completed and submitted under one account.  A PDF file can be saved from the online system, and should be distributed for all incumbents to review before final submission.  
  • The JIQ should specify the individuals that are included with the JIQ submission.
  • Once submitted, Human Resources will also provide a PDF copy of the final submitted JIQ and request that incumbents provide email confirmation that they are in agreement with the information submitted.
  • Each individual should submit their own feedback form as part of the pilot test.

Information for Supervisors/Managers:

1.  Review the resources provided to ensure you understand how to complete the Supervisor’s section of the JIQ.

  • Information regarding the new process and Frequently Asked Questions are available online through Courselink by logging in with your central User ID (under “USW Job Evaluation Questionnaire (JIQ)”).
  • There are online training modules also available through Courselink that will help explains how to complete the JIQ by walking you through the different sections.  The modules can be found under the “Content” tab.

2.  Once your employee has submitted their JIQ, you will receive email notification to access the system and review the JIQ online at https://jiq.mcdowallassociates.com

  • You will be required to login, using your University central login (do not include @uoguelph.ca).   
  • You will not be able to edit the information that has been submitted by the job incumbent; however, we ask that you provide any comments that you may have regarding the content.
  • You have up to 15 business days (from the date you received the email notification) to review the JIQ and submit your comments.
  • If you are unable to meet the submission deadline, experience any problems with the JIQ website, and/or require a copy of the previously submitted Job Fact Sheet, please call ext 52732 or send an email to jobeval@uoguelph.ca
  • If the position is part of a multi-incumbent job (i.e. there are others who perform the same job), all of the incumbents in the job will work on one JIQ submission (please see the information above).

3.  We also ask that you provide an organizational chart for your department when submitting the final JIQ with your comments.  Please include job titles and position numbers, but exclude incumbent names.  PDF format is preferred.

4.  Submit the JIQ using the online system.  Once submitted, your information will be locked from any additional editing.  The JIQ will then be sent to Chairs/Department Heads and Deans/Division Heads for final review.

5.  Provide your feedback on your experience with the JIQ using the feedback form available online through Courselink by logging in with your central User ID (under “USW Job Evaluation Questionnaire (JIQ)”).

Information for Chairs/Department Heads and Deans/Division Heads:

1.  Once job incumbents and supervisors have submitted the JIQ, the PDF will be emailed to you for final review.  Note: you will not be required to login to the online JIQ system.  Please review the PDF of the JIQ that is emailed to you.

  • You have up to 10 business days (from the date you received the email notification) to review the JIQ and indicate any concerns with the information provided.
  • Any concerns should be addressed with the supervisor.  Should any revisions be required as a result of these discussions, please contact Human Resources to unlock the Supervisor Comment sections of the JIQ for further revisions by the supervisor.
  • Please provide confirmation of your review by email to jobeval@uoguelph.ca by the specified deadline.