VIII--Associate Diploma Regulations and Procedures

Academic Structure

Senate

Under the University of Guelph Act, the Senate is the ultimate academic authority in the University. Senate Bylaws may be consulted in the office of the Secretary of Senate. Notices and agenda of Senate meetings are posted on the Senate bulletin board in the University Library. College students and faculty at Alfred, Kemptville and Ridgetown may obtain this information from their Director's Office.

The Provincial Diploma Programs Committee is a subcommittee of the Board of Undergraduate Studies comprised of one faculty/instructor and one senior diploma student from the College Curriculum Committees at OAC and the three Colleges, plus 8 ex-officio members including the Dean of OAC, the Director, Agri-Food Diploma Programs, the Associate Directors from each college, the Coordinator of Undergraduate Curriculum, the Director, Counsellor and Student Resource Centre (Guelph) and the Assistant Director Undergraduate Program Services. The Committee has the responsibility to manage curriculum, approve new/deleted courses, review and revise the schedule of studies and make recommendations to the Board of Undergraduate Studies.

Other responsibilities include:

• managing guidelines and the application process
• reviewing and overseeing student counselling, advising and student services
• overseeing the creation and operation of Boards of Appeal at the Colleges which function in place of the Senate Committee on Student Petitions
• other academic matters as may be appropriate or assigned by the Board of Undergraduate Studies

College Curriculum Committees

The Ontario Agricultural College and the Colleges at Alfred, Kemptville, and Ridgetown each have a Curriculum Committee chaired by the Associate Director (Director at OAC) and comprised of faculty/instructors from each Diploma Program offered at the College. Membership also includes students from years one and two of each Diploma program. Other faculty/students may be added as required. Students are elected by their peers. The Associate Director, one faculty/instructor and one senior student from the Curriculum Diploma Programs Committee represents their college on the Provincial Program Committee.

The responsibilities of each Curriculum Committee include:

• reviewing and submitting course proposals and revisions to the provincial committee
• appointing an Academic Review Committee to process all student requests for supplementals, academic consideration, absences from examinations etc.
• appoint Admissions Committee to deal with readmission, appeals, and recommend changes to the admissions criteria
• oversee student counselling, advising and student services at their location

Senate Committee on Student Petitions (O.A.C. at the University of Guelph only)

Each of the three Colleges has a board of Appeal in place of the Senate Committee on Student Petitions. The Board of Appeal is comprised of six members inclding the chair. The six members of the Board are comprised of three students and three instructors/faculty appointed annually.

The Board assesses and disposes of academic appeals from students registered at that College of the University of Guelph.

1998-99 Associate Diploma Calendar VIII--Associate Diploma Regulations and Procedures Academic Regulations