University of Guelph 1999-2000 Diploma Program Calendar

VIII--Associate Diploma Regulations and Procedures


Examinations

During the examination period, Saturday is considered a regular day. Examinations may be scheduled on public holidays. Students are advised to note Section III -- Schedule of Dates. Students who encounter a conflict between a scheduled mid-term or final examination and a religious obligation must contact the instructor-in-charge to request that alternate arrangements be made. A listing of major religious holidays is available from the Office of Student Affairs. If alternate arrangements cannot be made the student may submit a "Request for Academic Consideration" form and obtain approval for a deferred privilege from the Academic Review Sub-Committee prior to the scheduled examination. Verifying documentation must be presented and the granting of consideration is at the discretion of the University.

Mid-Term Examinations

The following is the University policy as approved by the Senate on November 21, 1972.

Term tests must not be schedule during the last five class days prior to the final examination period.

Departments are urged by the Board of Undergraduate Studies to make every effort to schedule term tests and examinations in regularly scheduled class time. The Board recommends that faculty make every effort to accommodate students representing the University in extra-curricular activities when there is a conflict between those activities and scheduled tests or examinations held outside regularly scheduled classes.

The directors of schools and department chairs must apply the policy having due regard to the special needs of courses over which they have jurisdiction.

In addition, mid-term examinations should be scheduled such that no conflicts occur with a regularly scheduled class or section. In the event of a conflict the scheduled meeting holds priority.

The Board of Undergraduate Studies has reaffirmed the commitment to maintain the 17:20 to 19:00 time slot free of academic activities. Request for scheduling out-of-class mid-term examinations should therefore be restricted to normal academic hours (8:30 - 17:20 and 19:00 - 22:00). In the event that appropriate space is not available during normal hours, the use of the 17:20-19:00 time slot may be approved.

Students who encounter a conflict between a scheduled mid-term examination and a religious obligation must contact the instructor-in-charge to request that alternate arrangements be made. A listing of major religious holidays is available from the Office of Student Affairs.

Final Examinations

Final examinations will be held at the conclusion of each semester in which the course is offered.

The following is the University policy as approved by the Senate on November 21, 1972.

Where final tests or final examinations are to be given they must be given during the examination period.

All final examinations shall be two hours in duration.

The following guidelines for conducting final examinations have been approved by the Board of Undergraduate Studies:

  1. The final examination period should be scheduled so as to provide a three day break between the last day of classes and the first day of examinations.
  2. The final examination period consists of ten days, except in the Spring semester, where it is seven days.
  3. The periods scheduled for final examinations which are to be written in examination halls shall be all of two hours in duration. No examination held during the final dates scheduled for final examination periods shall be longer than two hours.
  4. Where final tests or final examinations are to be given, they are to be given during the final examination period. Term tests are not to be scheduled during the last week of classes prior to the final examination period. Directors of schools and department chairs are to apply these policies, having due regard to the special needs of courses over which they have jurisdiction.

The Office of Registrarial Services of the University is the final arbiter of the manner of conducting examinations and he/she receives general directives on policy from the Provost and Vice-President (Academic), and the Board of Undergraduate Studies.

Policy on Student Access to Final Examination Materials

Final examination papers and term papers are to be retained by faculty members for a period of one semester.

Printed or written materials directly related to examinations conducted in the final examination time period , or related to final assignments shall be made available to a student, upon submission of a written request to the department chair. The request shall be submitted by the fifth class day of the next semester.

Printed or written materials to be made available include the examination question paper, the marking scheme keyed to desired responses to questions, where appropriate; the student's response to the examination questions; and records taken by examiners during oral or any other examination. Faculty members are encouraged to discuss openly with the student any questions raised. The department chair will make the necessary arrangements for student access to the material. When a large number of requests are received in connection with a specific course or when a faculty member is on leave it may be necessary for the department chair to delay access and make special arrangements, e.g., the posting of the marking scheme on a bulletin board, the scheduling of a special meeting at which the faculty member will review the examination, etc.


1999-2000 Diploma Program Calendar
VIII--Associate Diploma Regulations and Procedures
Academic Regulations

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Last revised: January 1999.