2003-2004 Diploma Program Calendar
VIII--Associate Diploma Regulations and Procedures
Academic misconduct is behaviour that erodes the basis of mutual trust on which scholarly exchanges commonly rest, undermines the
University's exercise of its responsibility to evaluate students' academic achievements, or restricts the University's ability to accomplish its learning objectives.
The University takes a serious view of academic misconduct and will severely penalize students, faculty and staff who are found guilty
of offences associated with academic dishonesty, misrepresentation of personal performance, restrictions of equal opportunities for
access to scholarly resources, and damage to the integrity of scholarly exchanges. The Senate of the University has adopted a number
of policies that govern such offences, including: the Student Academic Misconduct Policy, the Research Misconduct Policy, and the
Students Rights and Responsibilities Regulations. These policies will be strictly enforced.
It is the responsibility of University of Guelph faculty, students, and staff to be aware of what constitutes academic misconduct and to
do as much as possible to prevent such offences from occurring. Furthermore, all members of the community, students, faculty and
staff have the specific responsibility of initiating appropriate action in all instances where academic misconduct is believed to have
taken place. This responsibility includes giving due consideration to the deterrent effect of reporting such offences when they do occur,
making one's disapproval of such behaviour obvious, and helping to ensure that the university community does nothing to encourage
or facilitate academic misconduct.
University of Guelph students have the responsibility of abiding by the University's policy on student academic misconduct regardless
of their location of study; faculty, staff and students have the responsibility of creating an environment that discourages misconduct.
Academic misconduct is broadly understood to mean offences against the academic integrity of the learning environment. This would
include, but is not limited to, the following examples:
a) Copying from or using prohibited material including, but not limited to documentary, electronic equipment or other aids not
approved by the instructor, in an assignment or examination.
b) Copying another person's answer(s) to an examination question.
c) Improper academic practices-this includes the falsification, fabrication or misrepresentation of material, including research
results, that is part of academic evaluation, the learning process, or scholarly exchange. This offence would include the reference to resources that are known to not exist or the listing of others who have not contributed to the work.
d) Plagiarism - in the broadest sense of misrepresenting the work of others as one's own. Plagiarism specifically can be understood as: the act of copying, reproducing or paraphrasing significant portions of someone else's published or unpublished material, and representing these as one's own thinking by not acknowledging the appropriate source or by the failure to use appropriate quotation marks. These materials include: literary compositions and phrasing, performance compositions, chemical
compounds, art works, laboratory reports, research results, calculations and the results of calculations, diagrams, constructions, and computer reports or software. Students have the responsibility to learn and use the conventions of documentation,
and, if in any doubt, are encouraged to consult with the instructor of the course, the academic supervisor, or the department
chair/director for clarification. Instructors have the responsibility of advising students in writing of any significant individual
interpretations of plagiarism or of any aspects concerning paraphrasing limits or referencing formats unique to the instruction,
the discipline, or the course material.
2. Misrepresentation of Personal Performance
a) Submitting false or fraudulent or purchased assignments, research, or credentials; or the falsifying or withholding of records,
transcripts, or other academic documents.
b) Impersonation-involves having someone impersonate oneself, either in person or electronically, in class, in an examination,
or in connection with any type of course assignment or material or availing oneself of the results of such impersonation. Both
the impersonator and the individual impersonated (if aware of the impersonation) are subject to a penalty. In this context, plagiarism is simply another form of impersonation that misrepresents personal performance.
c) Submitting a false medical or compassionate certificate, or presenting other such documentation under false pretences.
d) Improperly obtaining, through theft, bribery, collusion or otherwise, access to privileged information, or examination paper or
set of questions.
e) Submitting the same course work, research, or assignment for credit on more than one occasion in two or more courses without the prior written permission of the instructors in all of the courses involved.
f) The above provisions are institutional requirements that apply to all graduate and undergraduate degree or diploma courses,
and to the presentation of all work, including graduate theses submitted for academic evaluation and undergraduate degree or
diploma or graduate credit. In addition to these provisions, an instructor may require that other constraints apply in the context of a particular course. Such constraints may include, but are not necessarily restricted to, for example, a ban on the use of
writing or editorial services, or the use of a research survey service. In such cases, it is the responsibility of the instructor in
charge of the course to inform the students of these additional constraints in writing on the course outline, and it is the responsibility of the student in the course to abide by these constraints.
3. Damage to the Integrity of Scholarly Exchanges
a) Altering, destroying, hiding, or generally restricting the access to academic materials intended for general use.
b) The unauthorized removal, destruction, or theft of library and other university academic resources.
c) Inappropriate distribution of restricted material.
d) Obstructing the academic activities of others. This involves interfering with the scholarly activities of another or altering or
falsifying the work of others, in order to harass or gain unfair academic advantage. This includes, but is not limited to, interfering or tampering with experimental data, with a human or animal subject, with a written or other creation (example, a
painting, sculpture, film), with a chemical used for research, or with any other object of study.
e) Aiding or abetting academic misconduct. Knowingly aiding or abetting anyone in committing any form of academic misconduct is itself academic misconduct. This may include, but is not limited to, offering for sale essays or other assignments with
the intention that these works be subsequently submitted for assessment.
Note: Many of these offences could also be viewed as a violation of the Research Misconduct Policy, or the Student
rights and Responsibilities regulation. Students may also, therefore, be subject to procedures and penalties outlined in
If a student is found guilty of academic misconduct, one or more of the following penalties may be assessed:
1. Requirement for submission of a new piece of work; partial or total loss of marks on the exam/assignment; partial or total loss of
marks for the course in which the offence occurred;
2. An official warning that the penalty for a subsequent offence will be suspension from the University for a period of up to two
years or expulsion;
3. The rescinding of University-funded scholarships or bursaries.
4. Suspension from the University for a period of between two and six consecutive semesters. A student who wishes to be considered for readmission after this period must make an application that will be judged on the basis of eligibility to continue. A student
who is suspended for academic misconduct and also fails to meet the continuation of study requirements will normally be required
to serve the associated penalties consecutively;
5. A recommendation for expulsion from the University. A student who has been expelled from the University of Guelph is not eligible for readmission to the University for at least five years. A student who wishes to be considered for readmission must petition
the President to have the expulsion status removed. The President will form a hearing committee to review the case for lifting the
admission restriction. If the committee decides to remove the expulsion status, the student who wishes to be considered for readmission must then make an application that will be judged on the basis of eligibility to continue. If the committee decides to leave
the expulsion status in place, the student must wait at least another two years before submitting a new petition.
6. A recommendation for revocation/rescinding of a degree or diploma. A person who is found guilty of academic misconduct after
having been approved for graduation, or after having a degree or diploma conferred, may have the degree or diploma rescinded or
Note: The guidelines that deans consider when determining the appropriate penalty are available on request from any dean.
Note: On December 19, 1995, the University Senate approved the current policy for the granting of credit while on rustication.
With regard to students who have been debarred for academic misconduct, the policy states that no credit will be given for
courses taken during the debarral period (see Chapter VIII--Undergraduate Degree Regulations and Procedures, Readmission for complete policy). This policy applies to any university credit course taken during the debarral period, be it distance or
on-campus, taken in open learning programs from either the University of Guelph or at another university.
Detection and Documentation
Note: The word "dean" in any of the following procedures means "dean or designated associate dean".
The responsibility for preventing and detecting academic misconduct in an examination lies with the invigilators, although they
may make use of reports from others to assist them in detection.
In cases of suspected impersonation, the chief invigilator shall require the student concerned to remain after the examination until
the student is satisfactorily identified.
In other cases of suspected academic misconduct, the chief invigilator shall allow the student to complete the examination, but
may take action by either:
- requesting that the student complete the examination in another location or setting when it is deemed that such action will
cause the least disruption to those taking the examination; or
- confiscating the suspect material and requesting that the student make contact with the instructor once the examination period
In any case, the chief invigilator shall give a full report, together with any confiscated material, to the instructor-in-charge of the
course if the instructor is not the chief invigilator. In instances of open learning courses, the material will be submitted to the Director of Open Learning. This documentation is used in consultation with the chair/director when preparing a formal complaint.
2. Term assignments, including research and thesis work
The responsibility for detecting academic misconduct on term assignments, etc., lies with the person responsible for evaluation
and discussion of the student's work (marker), although that person may make use of reports from others to assist in detection.
Where academic misconduct is suspected, the marker:
- shall retain possession of suspect material; and
- may seek to interview the student to allay suspicion or to confirm it.
In any case, the marker shall give a full report in writing together with any confiscated material to the instructor-in-charge of the
course, or to the advisor of the student's work, if the instructor/advisor is not the marker. This documentation is used in consultation with the chair/director when preparing a formal complaint.
3. Cases outside the domain of examinations or assignments
The responsibility for detecting academic misconduct in the context of an academic environment that is not part of the formal examination or assignment process must rest with the entire university community. Where academic misconduct is suspected, but
where it is unclear whether it is directly related to a specific course, or where the specific course is unknown, those with knowledge of an offence should attempt to contact either the chair of the student's department, the student's program counsellor, or the
student's college dean. If the suspected offence appears to be related to a specific course, then the instructor of the course should
Response to Academic Misconduct
1. Suspected Academic Misconduct.
Where there is evidence of suspected academic misconduct associated with a specific course, the instructor-in-charge of the
course should consult with the chair/director (Associate Director at the Colleges) to help determine whether the offence and the
associated evidence/documentation merit a formal complaint. At this stage, the student is likely to be interviewed, but there is no
obligation to do so.
When it is determined that a formal complaint is appropriate, the chair/director (Associate Director at the Colleges) shall make the
complaint in writing to the dean or director of the college offering the course. The complaint shall include copies of all relevant
material including a description of the method of evaluation as described in the course outline. A copy of the complaint shall be
forwarded to Undergraduate Program Services. The dean or director of the college offering the course will take the initiative in
determining whether to proceed with a complaint.
The complaint shall refer to how the offence is or is not directly related to the assessment format (for example, "plagiarism on the
50% term assignment"). If the formal complaint involves a final examination or final assignment, the grade submission for the
student shall be delayed.
In those cases where the suspected misconduct is not directly related to a specific course, the complaint may be made directly to
the dean of the student's college.
2. Formal Complaint Procedures for Academic Misconduct.
The responsibility in all cases for deciding whether to process the formal complaint, deem a student guilty or not, and for determining any penalty, lies jointly with the dean of the college (or Director at the Colleges) offering the course and with the dean (or
Director at the Colleges) of the student's college (or the Director of Open Learning, where appropriate), acting in consultation
with the Provost and Vice-President (Academic), and where appropriate, the Dean of Graduate Studies. Either Dean concerned
may seek further information concerning any reported incident from the instructor or from any other person involved.
Should the dean(s) (or Director at the Colleges) decide that the evidence/documentation or the offence does not merit any further
action on behalf of the formal complaint, the dean(s) (or Director at the Colleges) will return the formal complaint to its source
and indicate the reasons for the return. A formal complaint not processed as an accusation of academic misconduct by the dean(s)
(or Director at the Colleges) has no official status as an accusation and no record of the complaint shall be maintained.
Once the decision is made to process the formal complaint as an accusation of academic misconduct, the dean of the college offering the course shall interview the student, unless the student is unavailable or unwilling.
The dean(s) (or Director at the Colleges) may, after the appropriate inquiry and a guilty verdict, impose one or more of the penalties previously listed. The dean of the college offering the course shall contact Undergraduate Program Services, or the Dean of
Graduate Studies, to ascertain if any record of previous academic offences exist.
The penalty is assessed by the dean(s) (or Director at the Colleges) concerned (acting jointly) in consultation with the Provost and
Vice-President (Academic), and where appropriate, the Dean of Graduate Studies.
If the student is deemed not guilty by the dean(s) (or Director at the Colleges), no penalties will be assessed, no record of the suspected offence or formal complaint will be kept, and all parties will be informed of the final decision by the dean(s) (or Director at
A student charged with academic misconduct in a particular course or courses will not be allowed to drop the course(s) in question
during the period of the investigation. If the student is found to be innocent of the charge, or in the event the student is found
guilty of academic misconduct and the penalty selected is an official warning, the student may drop the course(s) (subject to normal deadlines for dropping courses). If the student is found guilty of academic misconduct and is assessed a penalty other than an
official warning, the student will not be allowed to drop the course(s).
3. Penalty Assessment for Academic Misconduct
a) Cases where Expulsion not recommended - The dean or director of the college offering the course shall inform the student in
writing whether he/she has been found guilty, what penalty if any has been assessed, and of his/her right to appeals.
The dean or director shall also notify the instructor, the instructor's chair, Undergraduate Program Services, the dean of the
student's college, the Dean of Graduate Studies, and the Provost and Vice-President (Academic).
The penalty assessed shall stand unless the student appeals within 15 calendar days of notification.
The student may appeal against the dean's finding of guilt or the assessed penalty. The appeal procedure is described in the
Regulations of the Senate Committee on Student Petitions.
b) Cases where Expulsion is recommended - the dean or director of the college offering the course (or the Director of Open
Learning in the case of Open Learning Program Students) shall inform the student in writing and forward the matter to the
Senate Committee on Student Petitions for disposition.
At that time the student may request a hearing of the Senate Committee on Student Petitions.
Whether or not a hearing is requested, the Senate Committee on Student Petitions will proceed with the case and inform the
parties involved of its decision. The Senate Committee on Student Petitions may decide to uphold the recommendation to
expel, in which case the recommendation will be forwarded to the President for final decision. Alternatively, the Senate Committee on Student Petitions may decide to impose a lesser penalty, in which case the President's assent is not required. When a
recommendation is referred to the President, the President may: uphold the recommendation to expel, impose a lesser penalty,
or refer the case back to the Senate Committee on Student Petitions for consideration of a lesser penalty.
c) Cases where Revocation/Rescinding of a degree or diploma is recommended - the dean or director of the student's (or former
student's) college or the Director of Open Learning shall inform the student in writing and forward the matter to the Senate
Committee on Student Petitions for disposition.
At that time, the student (or former student) may request a hearing of the Senate Committee on Student Petitions.
Whether or not a hearing is requested, the Senate Committee on Student Petitions will proceed with the case and inform the
parties involved of its decision. If the Committee confirms the recommendation of rescinding/revocation of a degree, the recommendation will be be forwarded to the President. If the President does not confirm the recommendation of rescinding/revocation of a degree, the President may impose a lesser penalty which will be final. If the President confirms the recommendation, the recommendation will be forwarded to the Senate for final decision with respect to revocation/rescinding. If the
Senate does not confirm the recommendation of revocation/rescinding, the matter will be returned to the President for a final
decision with respect to a lesser penalty.
If a student is charged with academic misconduct resulting in the dean's (or Director at the Colleges) assignment of a penalty that
consists of the loss of marks only, the student has the right to appeal first to the dean or director of his or her college. This right
need not be exercised, and the student may appeal such a penalty directly to the Senate Committee on Student Petitions (or the
Appeal Board at a regional college).
If a mark only appeal is not submitted to the dean or director within 15 calendar days of receipt of the notification, the mark penalty as assessed shall stand unless it is appealed directly to the Senate Committee on Student Petitions (or the Appeal Board at a
regional college) and changed as a result of such an appeal.
If the student is charged with academic misconduct, the student may submit a petition to the Senate Committee on Student Petitions (or the Appeal Board at a regional college). When there is no appeal of a mark penalty made to the dean or director or director, or when the penalties go beyond mark penalties, then the submission of a petition is to be made within 15 calendar days of the
receipt of the initial penalty assessment. In the case of a mark only penalty, this petition may be made within 15 calendar days of
receipt of an appeal decision by the dean or director. At the time of submitting the petition, the student may request a hearing for
the next scheduled meeting of the Senate Committee on Student Petitions (or the Appeal Board at a regional college).
A review by the Senate Committee on Student Petitions (or the Appeal Board at a regional college) involves an examination of all
relevant documents to determine the appropriateness of a dean's (or director's) finding of guilt or of the assessed penalty. In the
case where a petition is received after the 15 day limit and a mark penalty is the only penalty assigned, the committee will seek to
determine whether the penalty was first appealed to the dean or director. The procedures for conducting a review and for holding a
hearing are set out in the Regulations of the Senate Committee on Student Petitions (or the Appeal Board at a regional college).
Following a review or hearing, the Senate Committee on Student Petitions (or the Appeal Board at a regional college) may take
one or more of the following courses of action:
a) confirm a finding of guilt;
b) reverse a finding of guilt (in which case no penalty shall apply);
d) assess a different penalty.
Record of Academic Misconduct
Undergraduate Program Services, or the Dean of Graduate Studies, shall place in the student's file a record of all academic misconduct
for which the student is penalized. Students in the Associate Diploma Program who are found guilty of academic misconduct in an
Independent Study course taken through OAC Access towards their Associate Diploma will have the record of the finding of guilt
placed against the appropriate term. This record shall be expunged from the student's file upon graduation, or completion of a certificate or diploma for open learners. Students who do not graduate from the University of Guelph or another university may submit an
appeal to the Senate Committee on Student Petitions (or the Appeal Board at a regional college) to have the record expunged no sooner than 5 years after the date of last registration. Students who have graduated at another accredited university may submit verification
of graduation to the Undergraduate Program Services, Office of Registrarial Services and have their record expunged. The record for
expulsion is permanent, unless removed by petition to the President.
Access to the record of academic misconduct will be limited to those involved in processing appeals and those involved in processing
additional complaints against the student. It is normally assumed that the penalties for repeat offenders will be more severe than those
assigned for first offences.
Admission inquiries: Admission Services ~ ~ ~ General calendar inquiries: Undergraduate Program Services
Last revised: 14 May 2003
© 2003 Office of Registrarial Services, University of Guelph