VIII. Associate Diploma Regulations and Procedures


Voluntary Withdrawal

Normally, cancelling a semester registration or voluntarily withdrawing from a semester does not impact a student’s eligibility to continue in their program or to select courses for a future semester unless the student is a newly admitted or readmitted student, the student’s fall term standing has been assessed as required to withdraw or the student has not registered for six consecutive semesters.

Cancelling a semester registration

Prior to the first day of classes a student who has preselected courses for an upcoming semester who subsequently decides not to attend that semester may cancel their registration, by dropping all their courses for that term using WebAdvisor. If the student does not have access to WebAdvisor they may send an email, which includes their student id number, from their account to Office of Registrarial Services, Enrolment Services at asking to have their semester registration cancelled. For the Fall semester the required minimum registration deposit will automatically be forfeited. Please refer to "Refunds" in section VI - Schedule of Fees for specific details.

Please note that if the student has been newly admitted or re-admitted as of the semester to which the cancellation applies the cancellation of the courses cancels the offer of admission to that semester and the student must apply for readmission should they wish to attend the University of Guelph at another time.

Withdrawing from a semester registration

Commencing with the first day of regular classes the withdrawal procedure from the semester is required and outlined below.

A student intending to withdraw from the semester must submit a completed and signed Notice of Withdrawal Form to Enrolment Services, Office of Registrarial Services. The form must be signed by the student’s program counsellor and is available on WebAdvisor, Students, under Forms & Documents.

A student receiving financial assistance through the Ontario Student Assistance Program is strongly advised also to contact Student Financial Services regarding the status of that award upon withdrawal.

The timing of the semester withdrawal and the reasons for it may have academic and financial implications. Up to the 40th class day, a student may withdraw without academic penalty. Students will be liable for fees payable in accordance with the refund schedule (see Section VI--Schedule of Fees regarding Refunds).

A student who wishes to withdraw from a semester after the 40th class day of that semester must speak with their program counsellor to discuss their academic options.

A student who withdraws from the semester must return all outstanding loans from the Library immediately upon withdrawal regardless of the original due date. Any items not returned will be declared "lost" and charged to the student's account.

Students who do not register in a program of study for six or more consecutive semesters are required to apply for readmission if they wish to continue at the University of Guelph. In assessing whether a student is registered in a program of study a cancelled semester registration does not count as a registered semester whereas a voluntary withdrawal from the semester does. Students who are studying on exchange programs, on a University semester abroad, or on coop work terms are considered to be registered at the University (see Time Limitations in this chapter). Students registered solely at another institution on a Letter of Permission are not considered to be registered at the University of Guelph.

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