University of Guelph 1997-98 Undergraduate Calendar

VIII--Undergraduate Degree Regulations and Procedures


Scheduling

UNDERGRADUATE COURSE TIMETABLE

The scheduling of all undergraduate courses is the responsibility of the Assistant Director, Undergraduate Program Services.

The preliminary edition of the Undergraduate Course Timetable lists the courses scheduled for the full academic year (Spring, Fall and Winter Semesters). The preliminary edition of the Undergraduate Course Timetable along with the Undergraduate Calendar is distributed to all students in early March. The Undergraduate Course Timetable is distributed through the department chair to all faculty.

Chair's Responsibilities

The chair through the designated department timetable advisor is responsible for the following: Notifying the Assistant Director, Undergraduate Program Services, no later than the published deadline, of the details regarding the department's course offerings in the subsequent academic year.

Approving the department's course schedule before publication. This involves checking to ensure that no conflicts exist in faculty or student schedules.

Instructor's Responsibilities

Instructors are responsible for communicating to the department timetable advisor prior to the published deadline any information relevant to the scheduling of courses in the subsequent academic year.

Registrar's Responsibilities

The Assistant Director, Undergraduate Program Services, uses the following criteria when creating the course timetable:

CHANGES TO THE PUBLISHED UNDERGRADUATE COURSE TIMETABLE

Course Offerings

If additions or deletions are required to the courses listed in the published Undergraduate Course Timetable, the dean is responsible for obtaining the approval of the Associate Vice-President (Academic) and Registrar, who will consider written requests and if approved, will notify the appropriate dean and the Assistant Director, Undergraduate Program Services.

Approval must also be obtained to replace a regular 12-week Spring Semester course with a 6-week session course.

Scheduled Meeting Times

Prior to the commencement of classes changes in scheduled meeting times are approved only for conflicts in student or instructor schedules. Any requests for time changes are to be submitted by the departmental timetable advisor to the Assistant Director, Undergraduate Program Services. These changes will appear in either the course selection edition of the Undergraduate Timetable or in the final edition of the Undergraduate Course Timetable depending on the date of receipt.

After the commencement of classes changes in class meeting times are normally not made during the first 10 class days unless the change is to accommodate students who would otherwise be unable to register in the course. Requests for time changes and room allocation are to be submitted through the chair, timetable advisor or secretary responsible for coordinating the department schedule, to the scheduling coordinator, Office of Registrarial Services. The instructor is responsible for ensuring that all students can attend during the new meeting time(s) and for informing the students of the new time(s) and room allocation.

Additional Hours/Sections

Prior to the Commencement of Classes if it becomes necessary to schedule additional sections, either lecture, laboratory or seminar, based on the course selection numbers of students in a course, the request is to be initiated by the chair or timetable advisor to the Assistant Director, Undergraduate Program Services.

After the commencement of classes if additional sections become necessary the instructor is responsible for

  1. requesting through the chair, timetable advisor or secretary responsible for co-ordinating the department's schedule, the appropriate classroom space and
  2. assigning the students into the newly created sections.

    Under no circumstances should this result in:

    1. making it impossible for students with courses selected to attend classes because of a conflict with another selected course and/or
    2. requesting students to change section assignments in other courses.

Classroom Changes

Prior to the commencement of classes the Assistant Director, Undergraduate Program Services, automatically re-assigns classroom space for all courses assigned insufficient space based on the course selection figures. Notification to both students and faculty is sent out in the final edition of the Undergraduate Course Timetable distributed prior to the start of classes. The chair is responsible for informing instructors of these changes.

Instructors desiring room changes are to forward the request through the chair, timetable advisor or secretary responsible for co-ordinating the department schedule to the scheduling coordinator.

After the commencement of classes instructors desiring room changes are to forward the request through the chair, timetable advisor or secretary responsible for co-ordinating the department schedule to the scheduling coordinator.

Cancellation - if classroom space assigned to a course is no longer required instructors are requested to inform the scheduling coordinator, Office of Registrarial Services, as soon as possible. Please do not hold space to be used on an occasional basis, rather, make temporary bookings through the Reservations Clerk as required.

Classroom bookings, for non regularly scheduled classes - faculty, staff and students desiring classroom space for meeting, conferences, tests, etc. are to request space from the Reservations Clerk, Schedules Section, Office of Registrarial Services.

Section Changes

Students desiring to change a section within a course must have the permission of the department or instructor concerned. Students do not inform the Office of Registrarial Services of section changes within the same course, except when making changes in which distance education or summer session courses are involved. Those must be reported to the Office of Registrarial Services.


1998-99 Undergraduate Calendar
VIII--Undergraduate Degree Regulations and Procedures

[Previous] [Parent] [Next]

[Table of Contents] [Index] [Glossary]
[Courses by Subject] [Courses by Name] [Awards by Category] [Awards by Name] [Calendar Search]

For general calendar inquiries contact: sdorr@registrar.uoguelph.ca
Last revised: November 4, 1997.