VIII--Undergraduate Degree Regulations and Procedures

Deferred Privileges

When students do not write a required final examination, complete a final assignment, or complete a work term report by the deadline, they may be eligible for a deferred privilege. A deferred privilege is the opportunity to complete the final course requirements after the end of the semester. The nature of the deferred privilege may take the form of either a deferred condition or a deferred examination. The Academic Review Sub-Committee grants deferred privileges on the basis of medical, psychological, or compassionate consideration (see Academic Consideration and Appeals). Deferred privileges are normally completed early in the semester immediately following the semester in which the course was taken.

If the Academic Review Sub-Committee assigns a passing grade or credit standing (CRD) on the basis of medical, psychological, or compassionate consideration, a student may request a deferred privilege instead. The student must make the request in writing to Undergraduate Program Services, Office of Registrarial Services within 10 days of the release of the grades. The grade resulting from the deferred privilege will become part of the student's official academic record.

Instructors do not grant deferred privileges. They can only grant academic consideration for work that is due during the semester and cannot grant extensions beyond their deadline for submission of final grades. The instructor should note on the "Instructor's Recommendation" form any special circumstances relating either to the student or to the way the course was conducted (see Final Grades).

Deferred Condition

The instructor and/or the department determines the requirements and conduct of the deferred condition. The deferred condition may be a written test, an oral test, an assignment, a laboratory practical, or any other method of evaluation. The requirements for completion of the deferred condition are documented on the "Terms of Supplemental/ Deferred Condition" form and a copy of the form is retained by the instructor and the student. The department notifies the Schedules Section of the results of a deferred condition, normally within 4 days of its completion.

Students must normally complete a deferred condition within 15 class days of the start of the semester immediately following the completion of the course. The Schedules Section, Office of Registrarial Services, advises students in writing of the deadline for the completion of a condition. In addition, the Schedules Section sends the student a "Terms of Supplemental/Deferred Condition" form. It is the student's responsibility to contact the instructor and make arrangements for the details of the condition.

The Schedules Section advises departments in writing of the students who have been granted deferred conditions. The memorandum specifies the date for completion of the deferred condition, and the deadline for the submission of final grades to Undergraduate Program Services. It is the responsibility of the department to advise the appropriate instructors of the deferred conditions that have been granted.

The Schedules Section, Office of Registrarial Services, schedules and supervises deferred examinations that are two hours in length. The Schedules Section notifies departments of the deferred examination schedule and advises the students of the date, time and location of their deferred examinations. The Academic Review Sub-Committees expect students to write deferred examinations during the deferred examination period that follows the end of the semester (refer to Section III -- Schedule of Dates).

Students may request an extension, or the assignment of a grade based on incomplete work, if medical or compassionate reasons prevail at the time of the scheduled examination. In this case, the student must submit a Request for Academic Consideration with documentation to Undergraduate Program Services, Office of Registrarial Services. When a deferred examination is scheduled, the department must send one paper for each student granted a deferred examination in the course, plus one extra paper for the course to the Schedules Section, Office of Registrarial Services.