Academic Progress Report

The Academic Progress Report is a report of a student's academic progress towards the completion of a specified program and specialization.

Academic Sanction

Academic sanction is the penalty applied to students who fail to make payment or suitable arrangements for payment, of their University account. Students on academic sanction may not receive semester examination results or official transcripts; may not receive clearance to graduate; and/or may not be allowed to register for a subsequent semester.

Academic Session

See Academic Term.

Academic Term

An academic term is an independent academic period of 15 weeks, half of an academic year. Also referred to as a semester (see definition below).

Academic Year

An academic year is two semesters; undergraduate traditionally classified as first year (freshman), second year (sophomore), third year (junior), or fourth year (senior). Under the semester system this classification has less meaning than under a whole year system but is occasionally used to indicate the level at which a student has arrived.

Add Period

The add period is six days ending on the third class day where students are permitted to add courses for the current semester.

Assigned Grade

An assigned grade is a numerical grade based on the instructor's recommendation and granted at the discretion of the Program Committee to students who have not completed course requirements.


An audit is registration in a course for which degree or diploma credit is not sought. Audited courses are not reported on the official transcript or academic record.


Baccalaureate refers to an undergraduate degree awarded by the University upon successful completion of the requirements of a program.

Class Days

Class days are used to express deadlines. Class days are calculated from the start of the regular class schedule, which normally takes effect on the Monday after academic orientation (See Schedule of Dates).

Class Level

Class level is a determination of a student's progression in an academic program by credit weights with increments of 2.50.

Clearance to Graduate

Clearance to graduate denotes that an applicant for graduation has satisfied all program requirements and is recommended for graduation.

Compassionate Grounds

Compassionate grounds are reasons of a serious personal nature which, subject to the approval of a committee or authorized person, justifies a variation of the rules in the case of a particular student.

Concurrent Course

A concurrent course must be taken concurrently with (if not taken prior to) another specified course.

Core course

A core course is one which is listed in a schedule of studies in the Undergraduate Calendar and identified as being a required course for a program.


A corequisite is a course the content of which is integrated with that of another course such that the courses must be taken simultaneously.


A course is an organized unit of study extending over a semester, (e.g. Economics ECON*1100).

Course Attempt

A course attempt reflects the situation where a student has completed courses either satisfactorily or unsatisfactorily.

Course Equate

Equate indicates a course identical to the one under which it is listed. The course may have been re-numbered or may be cross-listed under two subject areas. Students will not be permitted to register in equated courses.

Course Level

Course level denotes the seniority of a course. 1000-level and 2000-level courses are considered first and second year courses. 3000-level and 4000-level courses are considered senior level courses.

Course Load

Course load denotes the total weight of the credits in which a student is enrolled determining part-time or full-time status.

Course Restriction

Restriction indicates sufficient over-lap in content that the course under which it is listed may not be taken if the student already has credit for the course identified as the restriction. Students will not be permitted to register in restricted courses.

Course Section

A course section is a subgroup of a course that denotes time and location.

Course Selection

Course selection is the process by which students select course sections for the succeeding semesters.


A credit is a unit of academic measurement equivalent to a single-weighted one-semester course.

Credit Standing

Credit standing (CRD) denotes that the student has successfully completed a course, but was not assigned a numerical grade.

Cumulative Average

Cumulative Average is calculated by dividing the weighted course total by the total credit attempts over all semesters.

Deferred Privilege

A deferred privilege (DEF) is a temporary extension of time granted at the discretion of a Program Committee to a student for completion of the requirements of a course, normally for illness or compassionate reasons.

Departmental Advisor

A departmental advisor provides students, who have selected their subject of specialization, with advice or assistance in course selection.

Diploma Program Calendar

The Diploma Program Calendar is an annual publication containing official information about Associate Diploma Programs and regulations of the University of Guelph and its colleges at Alfred, Kemptville, and Ridgetown. Sometimes called the Diploma Catalogue or Bulletin.

Double-weighted Course

A double-weighted course is a course that is taken in 1 semester, but counts as 2 course attempts for classification, continuation of study and calculation of fees. A double weighted course cannot be split. Note valid for Academic Terms after Winter 1999.

Drop Period

The drop period starts at the beginning of the add period and extends to the 40th class day where students are permitted to drop a course for the current semester.


An elective is a course, acceptable within the program but chosen at the discretion of the student.


An exclusion is a course deemed to have content of sufficient similarity to the course under which it is listed, that credit for only 1 of the 2 courses will be given towards a degree, diploma or certificate.

Grade Report

A grade report is released by the Registrar to each student at the conclusion of a semester. It notes the courses attempted and the grades assigned (if applicable) and the resulting decision(s) of the Program Committee.


Hiatus is the withdrawal of registration for an academic term after the start of classes.

In-course Student

In-course refers to a student enrolled in a program of study at the University.

Instructor Notification

Courses that are declared instructor notification on the course outline require departmental approval to be dropped.

Mailing Address

The mailing address is a temporary address used for mailing if one is recorded; otherwise the home address is used.

New Student

New student refers to a student who has never before been registered at the University of Guelph.


A prerequisite is a prior requirement for entry into a course. Where a course is specified as a prerequisite, pass standing in the course is required.

Priority Access

Priority Access is the process by which a department implements course restriction rules in order to limit registration in a course where enrolment demand habitually exceeds course capacity and where there is demonstrated need to restrict access to a particular cohort of students on a priority basis. In general, course restrictions are clearly defined in the calendar course listings so that students are advised in advance of the intended audience for the course.


A program is a structure of courses leading to a University degree (e.g. B.A.Sc. program).

Program Counselor

The program counselor is someone who assists students in the development of educational plans which are realistic and compatible with their life goals by helping to identify and assess alternatives and consequences of decisions, and providing interpretation of regulations applying to the specific degree program.


Registration is the official enrolment of students in the University for a particular semester, and includes the selection of course sections and the payment of tuition fees and, where appropriate, other University fees.

Restricted Elective

A restricted elective is a course which must be chosen from a stated group of courses to satisfy the program requirements.

Schedule of Dates

The schedule of dates is a list of significant dates at the University, approved by Senate.

Schedule of Studies

A schedule of studies is the requirements for specializations, majors, minors, and various levels of concentration of study within a degree program, including programs without specialization. Schedules of studies are completed within a specific degree program and must normally be declared by the start of semester 3. Students need to be aware that progress within a program and graduation with a degree from that program depends upon a) the degree program requirements, and b) the requirements for the declared schedule of studies.


A semester is an independent academic period of 15 weeks, half of an academic year; similar to a term at other universities. Spring semester is from May to August. Fall semester is from September to December. Winter semester is from January to April.

Semester Average

Semester Average is calculated by dividing the weighted course total by the total credit attempts in the semester.

Semester Level

See Class Level.


A session is an academic period of 7 weeks within the Spring semester, including 6 weeks of classes and 1 week of examinations. Courses presented during a session will be equivalent to a regular semester offering.

Special Schedule

A list of the first class meeting times and locations for all courses scheduled in a semester which appears in the final edition of the semester's newspaper schedule.


For specialization see schedule of studies.


A subject is a defined sector of study composed of 1 or more courses within a discipline.

Summer Session I

Summer Session I is scheduled during May, June.

Summer Session II

Summer Session II is scheduled during July, August.

Supplemental Privilege

Supplemental privileges are granted at the discretion of the Program Committee, affording a student who has received a failing on the original course attempt, the opportunity to obtain credit for the course while retaining the original failing grade.


A transcript is an official document prepared by the Registrar recording a student's courses and grades.

Two-Semester Course

A two-semester course is a course that is taken over 2 continuous semesters and counts as 2 course attempts for classification, continuation of study and calculation of fees. Two semester courses cannot be split.

Undergraduate Calendar

The undergraduate calendar is an annual publication containing official information about the undergraduate academic programs and regulations of the University. Sometimes called the Catalogue or Bulletin.

Weighted Course Total

Weighted Course Total is the sum of the credit weights multiplied by the grade received in each course.

Withdraw No Penalty

A withdrawal with no penalty is a course drop after the fortieth class day.


See Hiatus.

Withdrawal with Failure

Withdrawal with failure may be applied to a course or an academic term. The notation "WF" will appear against the course(s) in the grade field on the official transcript.