Video Transcript – WebAdvisor Tutorial: Course selection at the University of Guelph

Course selection plays an important role in completing your degree or diploma, and we are here to help you. Through WebAdvisor, you’ll be able to create a class schedule that works for you. Before we get started, one important note:

If you are a new student to U of G, take a look at the Registration Guide for your required courses in your first semester. If you are a current student, you should consult the appropriate academic calendar. To find the correct calendar, first click on either the Undergraduate, Diploma, Graduate, or Guelph-Humber Calendar, depending on your program. Then, on the right, select the year that you first enrolled at U of G, or if you’ve changed majors, select the year that you and your Program Counsellor chose for you to follow. Go to Chapter 10 and navigate to your degree or diploma program using the menu on the right.

Now let’s get started!

On the main page of WebAdvisor, click “Log In” in the upper right-hand section of the screen. Type in your Central Login ID and Password. You would have received this information from the University of Guelph. Click the “Submit” button and then choose “Students”’ from the “Main Menu” on the right-hand side.

Under “Registration” on the right-hand side, select “Search/Register for Sections”. You can first select the “Term”, and then you must choose the “Subject” of the course from the dropdown menu. For example, if you’re searching for a Psychology course, the “Subject” will be “PSYC – Psychology”. “Course Level” is not a required field, but for new students, we suggest selecting “100 – First Year” so that only first-year courses are shown. If you are looking for a specific course and know the course number, please fill in the “Course Number” box. For PSYC*1000, you would type in 1000. If you don’t know the “Course Number”, you can leave this box blank. While not necessary, you can also input other information to narrow down your search results, such as Section, Course time, Location, Instructor’s Last Name, etc. You can then click on the “Submit” button.

You will see a list of sections that meet your criteria. What is a section exactly? If a course has a large number of students, it is not always possible for everyone to meet for a lecture or a lab all at the same time. The course would therefore be divided into smaller groups, or sections, which would be scheduled for different timeslots.

When you find the correct course, along with the section that best fits your class schedule, click on the checkbox in the “Select” column beside that section and then click “Submit”. Please note that you will not be able to register for sections that are already full; they will be indicated in pink and have a status of “closed”. If your desired section is “closed”, check back later – space may become available if another student drops the course or if the capacity is increased by the department.

If you do not see a checkbox beside a course section but the status says “open”, you may be in the “Search for Sections” area rather than “Search/Register for Sections”. Click on “Students Menu” in the orange bar near the top of the page and be sure to click on “Search/Register for Sections” in the Registration menu. It is also possible that your WebAdvisor session timed out. You may need to log back in.

After selecting a course section, you will be brought to the “Register and Drop Sections” page, and the section that you selected will be in your “Preferred Sections” list. You can add sections to this list even before your course selection window opens – this may help you keep track of your preferred sections and you won’t need to search for each one again come registration time. This page also shows the courses that you have already registered for in the “Current Registrations” list. To register for the course section, select “RG – Register” from the dropdown menu in the “Action” column. Click “Submit”. The “Registration Results” page will come up to notify you if the registration was successful. Please be sure that the message under the “Status” column says “Registered for this section”. If your registration was unsuccessful, a reason will be given. We recommend registering for one course at a time because, if you select multiple courses and there is a problem with one of them, you will not be registered in any of the selected courses.

Possible errors may prevent you from registering in a course. Let’s walk through a few examples and suggest some solutions.

The error may indicate that you are in overload. You have attempted to register for more than your allowed credit limit. For additional guidance, contact your Program Counsellor.

The error may tell you that the prerequisites have not been started. You have attempted to register for a course for which you do not have the appropriate prerequisites. If you would like to request consideration to take this course, you can fill out a Course Waiver Request form, which would require the instructor’s approval. This approval is not automatic.

After you’ve registered for your courses, you should confirm that there are no conflicts in your class schedule. Return to the “Students Menu” and click on the “Class Schedule” link under “Academic Profile” on the right-hand side. Select the appropriate term using the dropdown menu and click “Submit”. This screen displays your schedule for the chosen semester. Be sure that none of your lectures, seminars, or labs overlap. You can also click on the “Class Schedule Grid” button on the left-hand side to see your schedule in an easy-to-read format. If your schedule does have conflicts, you will need to drop the conflicting course section and register for a different course section.

To drop a course, return to the “Students Menu” and click on “Register and Drop Sections” on the right-hand side. In your “Current Registrations”’ list, check off the box in the “Drop” column beside the course that you want to drop. Click “Submit” and then click “OK” in the window that pops up to confirm. The “Registration Results” page will come up, and the “Status” for that course section should read “Dropped from this section”.

We hope that you are now familiar with how to select courses at the University of Guelph. If you have any questions, please contact Enrolment Services.