Funding Parameters & Criteria

Student Life Enhancement Fund (SLEF) Parameters and Criteria

Application Deadline

There are two opportunities to submit applications to the Student Life Enhancement Fund for the 2019-2020 academic year:

  1. The first is in the Fall with the deadline of 11:59pm on Tuesday, October 15, 2019 - The call for applications is now open!
  2. The second is in the Winter with the deadline of 11:59pm on Wednesday, January 15, 2020.

Purpose 

These funds are allocated to support non-academic initiatives that enrich the student experience at U of G. Recognized student organizations and clubs, registered students, and University departments are eligible to apply for a SLEF grant.

Funding Eligibility

Proposals will be assessed based on the following criteria: 

  • The number of students and others benefiting or participating in the activity 
  • The impact to the student body 
  • The ability to acquire funds elsewhere 
  • The submission of a comprehensive budget that identifies financial need  
  • Priority will be given to new initiatives and projects.
  • Priority will be given to initiatives and projects that benefit a broad segment of the student population

SLEF grants are not intended to support the continued base operating expenses of existing programs.

SLEF grants are not intended to support expenses related to salaries, gifts, give-a-ways, merchandise and/or apparel. 

Units that submit more than one proposal must prioritize their submissions for funding consideration. 

Funding is reserved for initiatives that will be implemented during the academic year (September – August).

A new application will not be considered if the applicant(s) have not submitted a final report and receipts for a previously received grant.  

All funding decisions are final.

Funding Guidelines

1. Accessible: Events must be accessible.

2. Base Budget Funding: Funds are not designed to provide financing for items of an on-going nature. 

3. Funding over $200.00:  Awards over $200.00 will only be made payable to a department/club/group/organization.

4. Career Fair: A proposal that involves a career fair must include a signed letter of support from the Experiential Learning Hub.

5. Computer/Technical Equipment: A maximum of $600.00 will be awarded for computer and/or technical equipment. Consideration for an amount exceeding the maximum may occur if it is demonstrated that a specific computer or technical equipment is necessary. Computer software funding will only be allocated for software supported by Computing & Communications Services (CCS) unless it is demonstrated as necessary. Funding will not be provided for personal electronic devices.

6. Charitable Events: The Committee will not support a donation directly to a charity. However, funding will be provided to support the cost of hosting an initiative that enriches the student experience where the profits of the initiatives are allocated towards a registered charitable organization or suitable on-campus organization.  

7. Networking and Community Development Events: Funding in support of events that are designed to facilitate networking or community development will be considered.  Proposals submitted for purely social events will be considered at a lower priority. A maximum of $1,000.00 will be awarded for networking and community development events.  

8. Conferences: Funding in support of students attending or hosting a non-academic conference that enriches the student experience at the University of Guelph will be considered.  

8a. Individual Attendance: For acceptable non-academic conference requests, a student can receive up to a maximum of $200.00.

8b. Group Attendance: Students applying to attend a non-academic conference with a group must apply as a team. Each team can receive up to a maximum of $2,000.00 to be shared equally within the group. Special consideration may be made for international travel or for groups larger than 10 students.

8c. Hosting a Conference: A group coordinating and hosting a non-academic conference on campus is eligible to apply for funding with no cap. 

9. Travel: Funding in support of travel will be considered if the travel can be shown to enrich the development of the student.  Priority is given to travel that also enriches the development of the broader University of Guelph student community: 

9a. Individual Travel: For acceptable non-academic travel requests, a student can receive up to a maximum of $200.00. 

9b. Group Travel: Students applying with a group must apply as a team (e.g., Project Serve Canada, Global Youth Network). Each team can receive up to a maximum of $2,000.00 to be shared equally within the group. Special consideration may be made for international travel, or, for groups larger than 10 students. 

10. Alcohol and Other Substances:  Funding will not be provided for the purchase of alcohol or other substances.  

Proposal Criteria 

 1.  Proposal is clear and concise:

  • Provides clear evidence of student involvement and consultation during the development of proposal 
  • Indicates student involvement in designing, implementing and evaluating project 
  • Provides realistic timetable 
  • Describes how project(s) will be evaluated in terms of meeting its objectives 
  • Describes how initiative will be maintained after the funding is finished, if applicable 

2.  Proposal aligns with the SLEF purpose and eligibility guidelines:

  • Will benefit a broad segment of the student population as possible 
  • In the case of applications that directly involve one or a few students, the expectation is for the applicant to demonstrate how this activity will benefit the larger student body, as per the criteria
  • Does not duplicate existing programs 
  • Is for non-academic purpose 
  • Proposers are eligible recipients (i.e. accredited student group, student government, University Department) 

3. Budget is detailed with projected costs, revenues and justification (it is recommended to use the budget template provided):

  • Allowable items include: staff costs; equipment; supplies; communication charges; other operating expenses. 
  • Are projected costs/revenues realistic? 
  • Are appropriate letters of support included? 
  • Are other sources of funding requests identified?  

Final Report

A final report is required from grant recipients.

A final report must include receipts and a final budget.