Programs and Events Listing

Student Affairs sends email messages every other week to all main campus students throughout September to April. The mailing provides students (undergraduate and graduate) with information about events and programs hosted by the University of Guelph (including departments outside of Student Affairs). The below information outlines submission deadlines and formatting requirements for departments interested in leveraging this promotion opportunity.

Formatting Requirements

Student Affairs request that units adhere to the following formatting when preparing a message:

  1. AODA Compliance:  All University correspondence and documents are expected to comply with the Accessibility for Ontarians with Disabilities Act (AODA).
  2. Title: Write the title of your submission using capital and lower-case letters.
  3. Full Sentences: Please use full sentences and limit the use of short forms and abbreviations; this includes writing dates and times. This also helps reach accessibility compliance.
  4. Date: Please use the following format: Monday, September 2, 2019
  5. Time: Please use the following format: 1:00pm – 2:00pm
  6. Length: Each submission should be less than 50 words, and direct recipients to further information using a link.
  7. Links: Please do not hyperlink words rather, please include the full URL address including the http://    Example: Visit the University of Guelph homepage by clicking onto the following link:
  8. Repeated Messages: Submissions must be different each issue.
  9. Editing: Don’t forget to proofread the message before you submit.

Submission Deadlines

Typically, submissions will be distributed to students on the Monday or Tuesday following the submission deadline. If, Student Affairs receives too many submissions, priority will be given to departments within the Division of Student Affairs. The submission deadlines are as follows:

Summer Semester

Fall Semester

Winter Semester

The mailing is not sent during the summer semester.






Thursday, September 5, 2019

Thursday, September 19, 2019

Thursday, October 3, 2019

Thursday, October 17, 2019

Thursday, October 31, 2019

Thursday, November 14, 2019

Thursday, November 28, 2019

Thursday, January 9, 2020

Thursday, January 23, 2020

Thursday, February 6, 2020

Thursday, February 27, 2020

Thursday, March 12, 2020

Thursday, March 26, 2020



How to Submit to the Programs and Events Listing?

Please forward submissions to Student Affairs before noon on the dates listed above by emailing: