Orientation Week Team Leaders
Applications for Team Leaders for Orientation Week 2016: I am a Gryphon are now closed.
Why are there Team Leaders?
Starting in O-Week 2014, the Orientation Volunteer program took on a new look with the introduction of teams for all volunteers, not just those on the previously named Central teams. Now, all OVs are placed on a team of approximately 10 spending all week together in order to foster team building and the development of community between volunteers. Everybody interested in being an Orientation Volunteer will apply to be on a specific OV team, based upon the roles and responsibilities they prefer. Team Leaders will be the link between these teams and the Orientation Team, sharing key information with their team members throughout the summer and O-Week.
Team Leader Responsibilities
Before Orientation Week, Team Leaders will:
- Assist in the recruitment of their team (between Reading Week and March the 15th OV Application deadline)
- Participate in Team Leader training on April 2nd (Time TBD)
- Engage and communicate with their team throughout July and August, prior to in-person training
- Build a team community and create a team identity, including but not limited to; name, goals, spirit gear, mascot etc.
- Work with the Orientation Team to identify which shifts, events, or activities your team will assist with during Orientation Week
During Orientation Week, Team Leaders will:
- Coordinate a daily check in and out for their team members at the start and end of each day.
- Answer questions
- Establish daily expectations
- Reminders for events, commitments, and responsibilities
- At the end of Orientation Week, ensure there is a performance/attendance record for each OV for future reference check use (eg: Med School, job applications, etc.)
- Monitor self-care and balance for self and team members
- Track Participation Levels
- Track Engagement Levels
- Communicate missing OVs to the O-Team
- Communicate exceptional OVs to the O-Team
- Ongoing recognition of team
- Provide daily feedback to the O-Team on successes and challenges of team
- Provide photos/information on team successes for O-Week appreciation event
What are the Team Types?
There are now six different OV Teams, all allowing you to showcase your skills and participate in O-Week in different ways. Each OV Team helps towards making Orientation Week a success. The team names have undergone a number of name changes over the past few years, so check out the updated information below to find out more about each team! All teams will participate in Move-In Day, the Pep Rally, and large-scale campus-wide programming.
Engagement Volunteers connect with new students and create a welcoming community during events and downtime. They are the backbone of Orientation Week, with the goal of helping new students to participate, build relationships, and generally transition smoothly into University.
OV Facilitators support the academic transition of new students through facilitating small seminars. These key events include University InRoads and Semester in Seconds, in addition to building relationships with students throughout the week. OV Facilitators receive training in how to facilitate small group community building and how to run activities with clear purpose and objectives.
Sunshine OVs engage with and support Orientation Volunteers throughout the week. They are responsible for the motivation, spirit, enthusiasm, good will, and cheer for all campus participants in Orientation Week. This includes new students, other Orientation volunteers, returning students, and staff! Sunshine OVs are known for pushing shopping carts full of snacks, sunscreen, stickers, face paint, and countless other kinds of gear around with them through O-Week.
Truck Team OVs provide the logistical backbone for Orientation Week, delivering resources and assisting with set-up and take-down of large scale events. Orientation Week events need tables, chairs, BBQs, garbage pails, recycling bins, fencing, unicorns, and more! Truck team is responsible for ensuring that all event planners have their equipment delivered and picked up in an effective and timely manner. Some members of these teams will drive a truck around campus and some may drive a golf cart, therefore some team members will need a driver’s license.
Box Office OVs
Box Office OVs are set up in Branion Plaza, answering students’ questions about UoG, providing directions, and selling tickets throughout the week. They are the central hub for any O-Week related questions, and support both new students, and OVs as they navigate a busy week!
Alumni OV teams are comprised of UoG graduates who love Orientation and want to continue contributing to this unique and rewarding experience! Alumni OVs get to share their UoG wisdom with a new group of Gryphons, and work to create a welcoming community throughout the week.
What are the Requirements to be a Team Leader?
- Have been an Orientation Volunteer, or had substantial experience with Orientation Week, at the University of Guelph at least once
- Have been an executive of a PSO or large organization/club at the University of Guelph
- Have volunteered or worked with a department on campus previously
Knowledge (For Team Leader Selection)
- Know what the large events in Orientation Week traditionally are
- Understand the peaks and valleys of the time commitment in being an Orientation Volunteer
- Understands the historical requirements of the team applying for
- Communicates in a way that demonstrates active listening
- Can lead a team of peers using a collaborative approach
- Ability to adapt when instructions and responsibilities change
- Team Leader Applications close on January 31st
- Team Leader Selection will take place between February 5th and 7th
- Team Leader training is on April 2nd