Associate Diploma Calendar Change Templates

This page houses the calendar templates required for making changes, additions, or deletions to the Associate Diploma Calendar.

  • To use the templates, open the applicable word template each time you wish to create a form and download the template to your desktop or network folder.
  • If the template is in protected view, “enable editing” and choose "Save As".
  • Follow the naming conventions and guidelines to a) ensure a blank copy of the template remains available locally and b) ensure accurate record keeping in your unit, at the program level and for central administration in ORS, CRC and BUGS.

Ensure you are using approved 2021-2022 calendar copy for your revisions and not the 2020-2021 calendar copy. The 2021-2022 calendar is posted online March 1st, 2021; the draft version will be circulated to academic units in early 2020. If you are unsure about 2021-2022 calendar copy, contact the Associate Diploma Program Committee (ADPC) Secretary.

Templates will only be accepted electronically from the Associate Diploma Program Committee (ADPC) Secretary.

New Programs

For full details on proposing new programs refer to the New Program page.

Changes, Additions, Deletions

All changes, additions or deletions must be submitted on the calendar templates and must be approved by the Chair of the ADPC as well as the OAC Dean (or Designate).

Evidence of consultation with other programs where a schedule of studies may be impacted by proposed changes is also required before the submissions can be forwarded to the Board of Undergraduate Studies via the Calendar Review Committee. Entering a course code on the PIMS screen of Colleague will display all programs using that course. Cross-reference this with the program and area of study information in the Associate Diploma Calendar. For assistance with the PIMS screen, contact, the Colleague Specialist, Enrolment Services.

If a course is offered via distance education, proposed changes must be submitted for consultation to the Executive Director, Open Learning and Educational Support.

Be sure to fill in all of the information required on the templates, including the semester offering (S,F,W) and the lecture/ lab hours. This is important information for student program planning and for Scheduling. Changing a semester offering is considered to be a substantial change as it impacts schedules of studies.

A new or deleted course may change a Schedule of Studies for several different programs depending on its use as a core course or restricted elective. A revised schedule of studies for each must be submitted on Form D: Program Change template.

A course addition or deletion may also change other course prerequisites. In such cases, submit Form B: Course Change template for those courses affected.

Note: use the naming conventions to save each file: Submission Guidelines Naming Conventions
All submissions from the ADPC must be accompanied by the Calendar Change Summary spreadsheet. Do not send a listing in MS Word. Calendar Change Summary Sheet

Form Purpose
Form A Program Information Change
  • Changes to existing diploma program regulations (this includes the Diploma Program title/introduction pages and Program Information pages)
  • Changes to admission requirements for existing diploma programs
Form B Course Change
  • Revisions to course titles
  • Revisions to calendar descriptions
  • Change of semester offerings
  • Change to lecture and lab hours
  • Prerequisite changes
  • Co-requisite changes
  • Course restrictions (including instructor consent)
  • Course equate changes
  • Adding or deleting DE offerings

Note: course level changes (e.g. 3000 level to 4000 level) and/or requests for course renumbering imply significant changes to course content and require a new course templates (Form EI and Form EII)

Form C Course Deletion
  • Deletion of a course
Form D Program Change
  • Changes to the schedule of studies (calendar description) of a diploma program
Form E Course Addition Part I
  • Addition of a course (detailed description including learning outcomes, methods of assessment, reasons for offering and resources needs)

Note: must be accompanied by Form E Course Addition Part II and a course outline

Form E Course Addition Part II
  • Addition of a course (calendar and colleague template)

Note: must be accompanied by Form E Course Addition Part I

Form F Course Credit Weight Change
  • Change of credit weight for an existing course
Form G Program Deletion
  • Deletion of a diploma program

Questions? Please contact the Office of Quality Assurance.