What is the process when changes are being proposed to restricted electives which serve more than one degree program or specialization?
When changes are being proposed to restricted electives which serve more than one degree program or specialization, consultation must be sought from those degree programs or departments using those courses in their curriculum. Evidence of consultation (electronic memo or copy of email correspondence) must be provided when submitting the templates.
Example 1: Department X proposes a semester change to a set of courses. The courses are included in the specialization/schedule of studies falling under two or more degree programs. The courses are core to one degree program and restricted electives in the other two. Consultation is required in each case. When the course is core to another program/specialization, that Curriculum/Program Committee must consult with other users (i.e. departments whose specializations use the course as a restricted elective). The originating PC submits the approved course changes with evidence of consultation. If, as a result of this consultation, changes are made to specializations in the other degree programs (i.e. where the course is a restricted elective), these changes must be submitted to the appropriate program committee for approval.
Example 2: Department Y proposes the deletion of a course due to low enrolment. The course is a restricted elective in two other specializations/ programs. The other departments using the course in their schedules of studies must be consulted, and any resulting changes to their specializations must be submitted to the appropriate program committee for approval.
In both examples, consultation allows curriculum and program committees to provide feedback on how the change will affect the progression of students through the degree, to seek out alternate choices for the curriculum and, if changes are approved, to amend the schedule of studies.
Require additional clarification regarding restricted electives? Contact the ORS representative for your Program Committee or the Curriculum Manager, Office of Quality Assurance.