Proposals for New Undergraduate Programs
In accordance with the University of Guelph's Institutional Quality Assurance Process (IQAP), the Office of the Associate Vice-President (Academic), on behalf of the Provost, oversees the submissions of proposals for all new undergraduate programs including degrees, majors, minors, areas of concentration, certificates and diplomas.
In the initial development phase, units proposing new programs submit a completed Pre-Approval Form, a high-level summary of the envisioned program, with rationale, anticipated demand and enrolment, and identifying anticipated resources. Units will submit the Pre-Approval Form with signatures from the Department/School Chair/Director and College's Associate Dean (Academic) to the Office of Quality Assurance who will forward it to the AVPA and Assistant Vice-President (Institutional Analysis and Research) for approval in principle.
The AVPA’s office reviews and compares the appropriateness of proposed programs with the University’s strategic directions and Strategic Mandate Agreement. With the Provost, the AVPA’s office ensures adequate academic structures are available within the sponsoring college to support the proposed program. This review is achieved through direct discussions with the AVPA and the submission of a draft version of the New Program Proposal Brief. The office consults with the Dean and Associate Dean, Academic, of the Sponsoring College, the Provost and with other members of the Provost’s team including the AVP (IAR), Registrar, and Associate Registrar, Admission Services.
In preparing these documents, close attention should be paid to MCU’s University Program Approval Submission Guidelines and the Ministry of Colleges and Universities (MCU) Program Approval Submission Template.
During review of the proposal with the Director, Academic Programs and Policy, the program sponsors should be prepared to discuss all of the required fields outlined in the New Program Proposal Brief and MCU's University Program Approvals Document.
Note: Questions about the fields and requirements of the MCU submission documents should be addressed with the Director, Academic Programs and Policy.
Proposals for new programs must outline and describe the intended learning outcomes of the program, how the intended outcomes will be assessed, and their alignment with the five Senate-approved Learning Outcomes. Use the alignment template found on the learning outcomes website and include any other relevant documentation such as curriculum mapping, etc. The Office of Teaching and Learning offers extensive and expert consultation for the development of learning outcomes. Contact the Associate Director to request a consultation meeting.
External Review of New Programs
In accordance with the University of Guelph's Institutional Quality Assurance Process (IQAP), proposals for new undergraduate degrees and majors require an external review. External Reviewers will be appointed by the Associate Vice-President (Academic) based on nominations made by the Chair/Director of the academic unit and Chair of the Program Committee.
Nomination of External Reviewers
Along with the completed brief, the Chair/Director and Program Committee Chair will provide a list of three nominees with appropriate expertise, the rationale for their inclusion and a brief curriculum vitae (CV) for each nominee. External Reviewers will normally be associate or full professors, or the equivalent, with program management experience, and will be at arm’s length from the program under review. The Department/School is responsible for making the initial contact to determine the willingness of the nominee to be nominated and to establish their availability. It is strongly suggested that nominations be submitted with the initial brief submitted for AVPA review.
Articulation agreements: the University is phasing out articulation agreements and will not normally approve any new agreements. Renewal of current articulation agreements is possible, however units are strongly encouraged to consider sector-wide pathway agreements instead.
Joint Degrees: curriculum developers, curriculum committees, faculty members, or program committees should not enter into extensive discussions with external partners (e.g. other universities or colleges or other institutions) until the AVPA has had the opportunity to review a preliminary draft of the proposal.
To discuss any of the above or the requirements for satisfying the Senate, Quality Assurance Process and MTCU submissions as outlined in the New Program Proposal Brief, contact the Director, Academic Programs and Policy.