Undergraduate Calendar Change Templates
This page houses the calendar templates required for making changes, additions, or deletions to the undergraduate calendar.
- To use the templates, open the applicable word template each time you wish to create a form and download the template to your desktop or network folder.
- If the template is in protected view, “enable editing” and choose "Save As".
- Follow the naming conventions and guidelines to a) ensure a blank copy of the template remains available locally and b) ensure accurate record keeping in your unit, at the program level and for central administration in ORS, CRC and BUGS.
Ensure you are using approved 2021-2022 calendar copy for your revisions and not the 2020-2021 calendar copy. The 2021-2022 calendar is posted online February 1st, 2021; the draft version will be circulated to academic units in mid-November, 2020. If you are unsure about 2021-2022 calendar copy, contact your program committee secretary.
Templates will only be accepted electronically from Program Committee Secretaries.
New Programs or Specializations
For full details on proposing new programs refer to the New Program page.
For full details on proposing major modifications to programs refer to the Major Modification Brief.
*NEW* Programs proposing to add a Co-operative Education option to an existing major will now use a truncated version of the major modification form (see table below).
Changes, Additions, Deletions
All changes, additions or deletions must be submitted on the calendar templates and must be approved by the Chair of the Program Committee as well as the Dean (or Designate) of the College providing funding and resources for the program/course.
Evidence of consultation with other program committees where a schedule of studies may be impacted by proposed changes is also required before the submissions can be forwarded to the Board of Undergraduate Studies via the Calendar Review Committee. Entering a course code on the PIMS screen of Colleague will display all degree programs and specializations using that course. Cross-reference this with the degree and specialization information in the Undergraduate Calendar. For assistance with the PIMS screen, contact the Colleague Specialist, Enrolment Services.
If a course is offered via distance education, proposed changes must be submitted for consultation to the Executive Director, Open Learning and Educational Support.
Be sure to fill in all of the information required on the templates, including the semester offering (S,F,W) and the lecture/ lab hours. This is important information for student program planning and for Scheduling. Changing a semester offering is considered to be a substantial change as it impacts schedules of studies, including co-op schedule of studies.
A new or deleted course may change a Schedule of Studies for several different degree programs or specializations- depending on its use as a core course or restricted elective. A revised schedule of studies for each of those specializations must be submitted on Form D: Specialization and Program Change template.
A course addition or deletion may also change other course prerequisites. In such cases, submit Form B: Course Change template for those courses affected
Note: use the naming conventions to save each file: Submission Guidelines Naming Convention
All submissions from Program Committees must be accompanied by the Calendar Change Summary spreadsheet. Do not send a listing in MS Word. Calendar Change Summary Sheet
|Form A Program Information Change||
|Form B Course Change||
Note: course level changes (e.g. 3000 level to 4000 level) and/or requests for course renumbering imply significant changes to course content and require a new course templates (Form EI and Form EII)
|Form C Course Deletion||
|Form D Specialization and Program Change||
|Form E Course Addition Part I||
Note: must be accompanied by Form E Course Addition Part II and a course outline
|Form E Course Addition Part II||
Note: must be accompanied by Form E Course Addition Part I
|Form F Course Credit Weight Change||
|Form G Program or Specialization Deletion||
|Major Modification Brief
Template-Student Progression through Program
Note: If a name change is being proposed and no other changes are being made to the associated curriculum please consult with the Curriculum Manager, Office of Quality Assurance prior to proceeding.
Questions? Please contact the Office of Quality Assurance.