II. General Regulations

Registration

Maximum Registration

Continuation of Maximum Registration Limit/ Program of Study Submission

Graduate students who do not complete their program within the prescribed maximum registration completion period will be notified at the end of that semester that no further registration will be permitted pending approval of the plan of study. The student, in consultation with the advisory committee, will be asked to submit a single plan of study for the completion period. The plan must be submitted to the Admissions and Progress Sub-committee (A&P) via the Office of Graduate Studies (OGS) by no later than the 20th class day of the semester following notification. On approval of the plan of study by the Admissions and Progress Sub-committee, master's students may continue up to the maximum program duration. With approval of the plan of study by A&P, doctoral students may continue for up to three semesters, after which second application for an extension must be submitted to A&P.

If the student and the advisory committee do not submit the plan of study as required, the student will be withdrawn from the subsequent semester, and must apply for re-admission to A&P. A plan of study will be required as part of the application for re-admission.

Appeal for Extension of Maximum Program Duration

Following the approval of a continuation of the Maximum Registration Limit, should the student not complete the program by the approved continuation deadline, he/she will be Withdrawn with Failure from the program. Students who are withdrawn must apply for re-admission.

Students who wish to appeal the requirement to withdraw and request an extension of the maximum program duration stipulated must submit an “Appeal for Extension of Maximum Program Duration” to A&P. The appeal form must be submitted prior to the deadline to register for the semester, and must include the following documentation:

  • An approved plan of study for timely degree completion, signed by the student, the faculty advisor, the Graduate Coordinator, and the other members of the student's advisory committee

  • A recommendation from the Graduate Program Committee or Department Chair/ School Director

  • A recommendation from the Associate Dean Research/Graduate Studies of the college

Note: In the event that the student, faculty advisor, and members of the student's advisory committee are unable to agree on a plan of study for degree completion, the graduate program coordinator shall provide a letter commenting on the feasibility of the plan of study provided by the student.

In considering a request for an extension, A&P shall review all departmental Student Progress Reports submitted to date. (As per existing policy, such reports shall have been provided to the student each semester via his/her advisor.)

A&P will grant or deny the request for the extension based on all the submissions provided. Where A&P supports the request, it may also provide advice and recommendations on the proposed plan of study.

Should the student fail to complete the degree program within the prescribed time frame following approval of his/her appeal for extension of maximum program duration, the student shall be Withdrawn with Failure.

Decisions of A&P may be appealed to the Senate Committee on Student Petitions. Such appeals will include an examination of all relevant documents and evidence used by A&P in determining its decision. Information on the procedures for submitting appeals to the Senate Committee on Student Petitions are set out in the regulations included in the bylaws for the Senate Committee on Student Petitions, available on-line at http://www.uoguelph.ca/secretariat/senate/ or through Student Judicial Services at http://www.uoguelph.ca/judicial/ (See “Appeals of Decisions” for more information.)

Maximum Registration Schedule

Please note the following maximum registration information:

  1. Program durations for graduate students at the University of Guelph are defined by Class Level which is the total of full-time and part-time (if any) semesters valued at 1 and 0.3 for each, respectively.

  2. These Completion Periods apply to all programs, unless a specific program has received approval from the Board of Graduate Studies for a different period. Students will be advised about their program Completion Period in their offer of admission letter

Master's Students

Full-time Students

Class Level 6 (or 6 full-time semesters) is the completion period.

The Plan of Study and Progress Report must be submitted to A & P by the 20th class day of Class Level 7 (or 7 full-time semesters).

Continuation is permitted through Class Levels 7 and 8 (or 7 and 8 full-time semesters) to Maximum Program Duration with the approved Plan of Study.

Class Level 9 (or 9 full-time semesters) is the Maximum Program Duration. The Appeal for Extension of the Maximum Program Duration form must be submitted to A & P by the 20th class day.

Part-time Students

Class Level 3.6 (or 11 part-time semesters) is the completion period.

The Plan of Study and Progress Report must be submitted to A & P by the 20th class day of Class Level 4 (or 12 part-time semesters).

Continuation is permitted through Class Levels 4 and 4.3 (or 12 and 13 part-time semesters) to Maximum Program Duration with the approved Plan of Study.

Class Level 4.6 (or 14 part-time semesters) is the Maximum Program Duration. The Appeal for Extension of the Maximum Program Duration form must be submitted to A & P by the 20th class day.

DVSc Students

Full-time Students

Class Level 9 (or 9 full-time semesters) is the completion period.

The Plan of Study and Progress Report must be submitted to A & P by the 20th class day of Class Level 10 (or 10 full-time semesters).

Continuation is permitted through Class Levels 10 and 11 (or 10 and 11 full-time semesters) to Maximum Program Duration with the approved Plan of Study.

Class Level 12 (or 12 full-time semesters) is the Maximum Program Duration. The Appeal for Extension of the Maximum Program Duration form must be submitted to A & P by the 20th class day.

Part-time Students

Class Level 5 (or 15 part-time semesters) is the completion period.

The Plan of Study and Progress Report must be submitted to A & P by the 20th class day of Class Level 5.3 (or 16 part-time semesters).

Continuation is permitted through Class Levels 5.3 and 5.6 (or 16 and 17 part-time semesters) to Maximum Program Duration with the approved Plan of Study.

Class Level 6 (or 18 part-time semesters) is the Maximum Program Duration. The Appeal for Extension of the Maximum Program Duration form must be submitted to A & P by the 20th class day.

PhD Students

Full-time Students

Please note: Doctoral Clinical Psychology: Applied Developmental Emphasis completion will be granted an exception recognizing the additional year of internship. Expected completion period will be 15 semesters and a maximum completion period of 21 semesters.

Class Level 12 (or 12 full-time semesters) is the completion period.

The Plan of Study and Progress Report must be submitted to A & P by the 20th class day of Class Level 13 (or 13 full-time semesters).

Continuation is permitted through Class Levels 13, 14 and 15 (or 13, 14 and 15 full-time semesters) for up to three semesters with the approved Plan of Study.

A second Plan of Study and Progress Report must be submitted to A & P by the 20th class day of Class Level 16 (or 16 full-time semesters).

Continuation is permitted through Class Levels 16 and 17 (or 16 and 17 full-time semesters) to Maximum Program Duration with the approved Plan of Study.

Class Level 18 (or 18 full-time semesters) is the Maximum Program Duration. The Appeal for Extension of the Maximum Program Duration form must be submitted to A & P by the 20th class day.

Part-time Students

Class Level 6.6 (or 20 part-time semesters) is the completion period.

The Plan of Study and Progress Report must be submitted to A & P by the 20th class day of Class Level 7 (or 21 part-time semesters).

Continuation is permitted through Class Levels 7, 7.3 and 7.6 (or 21, 22 and 23 part-time semesters) for up to three semesters with the approved Plan of Study.

A second Plan of Study and Progress Report must be submitted to A & P by the 20th class day of Class Level 8 (or 24 part-time semesters).

Continuation is permitted through Class Levels 8 and 8.3 (or 24 and 25 part-time semesters) to Maximum Program Duration with the approved Plan of Study.

Class Level 8.6 (or 26 part-time semesters) is the Maximum Program Duration. The Appeal for Extension of the Maximum Program Duration form must be submitted to A & P by the 20th class day.

Full-time Direct Entry and Transfer from a Master’s Program

Class Level 16 (or 16 full-time semesters) is the completion period.

The Plan of Study and Progress Report must be submitted to A & P by the 20th class day of Class Level 17 (or 17 full-time semesters).

Continuation is permitted through Class Levels 17, 18 and 19 (or 17, 18 and 19 full-time semesters) for up to three semesters with the approved Plan of Study.

A second Plan of Study and Progress Report must be submitted to A & P by the 20th class day of Class Level 20 (or 20 full-time semesters).

Continuation is permitted through Class Levels 20 and 21 (or 20 and 21 full-time semesters) to Maximum Program Duration with the approved Plan of Study.

Class Level 22 (or 22 full-time semesters) is the Maximum Program Duration. The Appeal for Extension of the Maximum Program Duration form must be submitted to A & P by the 20th class day.

Part-time Direct Entry and Transfer from a Master’s Program

Class Level 7.6 (or 23 part-time semesters) is the completion period.

The Plan of Study and Progress Report must be submitted to A & P by the 20th class day of Class Level 8 (or 24 part-time semesters).

Continuation is permitted through Class Levels 8, 8.3 and 8.6 (or 24, 25 and 26 part-time semesters) for up to three semesters with the approved Plan of Study.

A second Plan of Study and Progress Report must be submitted to A & P by the 20th class day of Class Level 9 (or 27 part-time semesters).

Continuation is permitted through Class Levels 9 and 9.3 (or 27 and 28 part-time semesters) to Maximum Program Duration with the approved Plan of Study.

Class Level 9.6 (or 29 part-time semesters) is the Maximum Program Duration. The Appeal for Extension of the Maximum Program Duration form must be submitted to A & P by the 20th class day.

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