VIII--Regulations and Procedures

Course Selection

This is the procedure by which students indicate their course requests and, if appropriate, the desired course section for upcoming semesters. Program approval may be required as outlined in Section VII-- Academic Counselling. Subject to the availability of a published timetable, students may select courses for more than one semester. Students are cautioned that courses may be subject to listed enrolment restrictions. In such cases, priority in the selection of students to receive the course will be given to those who have selected courses prior to the start of the semester. For further information, refer to Limited Enrolment Courses in this section of the calendar.

New Students--An "Information for New Students" booklet including course selection material will be forwarded to new students by the Office of the Registrar. Consult this booklet to determine the procedures for course selection that pertain to the program to which you have applied. Students who are unable to return their course selection prior to the published deadline date have an opportunity to make their selection on the day of registration for new students.

In-Course Students--Course selection material for upcoming semesters will be forwarded during the semester to all registered students. Students who are not currently registered may receive the course selection material by contacting the Academic Records Section, Office of the Registrar, prior to the deadline date for submission of course selection requests (see Section III--Schedule of Dates). Course selection requests received after the deadline date will not be processed.

There is a two week period scheduled each semester where students can select courses for upcoming semesters. Refer to Section III - Schedule of Dates for the exact dates.

Course selection is important for a number of reasons:

• a billing form is generated and mailed by the Student Finance and Awards Office on the basis of the course selection.
• courses and/or sections of the courses may be full after the course selection period and those who have not selected courses may not be able to enrol in them.
• timetables are automatically produced by the Registrar's Office and are available in the students' campus mail boxes at the beginning of each semester
• individual course approvals are not required whereas they may be during the add period
• lineups during the add period can be avoided.

Students are encouraged to select courses for more than one semester at a time, subject to the availability of a published Undergraduate Course Timetable.

A course selection drop off box will be available during the course selection period. The drop off box will be located on the third floor of the University Centre. Separate "Undergraduate Course Request" forms must be completed for each semester. Forms must be submitted by the deadline date for the applicable semester. Students who do not select courses must add their courses at the start of the semester. See Dropping Courses and Adding Courses in this section of the calendar.

Detailed Instructions

Although course selection cannot guarantee each course desired by a student, it provides the best opportunity for a student to obtain the desired course selection. Section choice is to be completed only if you want an evening, summer session or distance education section. Students are cautioned to review the procedures concerning courses with enrolment limitations.

Double-weighted courses require the student to select both parts of the course on the "Undergraduate Course Request" form in the same semester (e.g.. 98-4511 and 98-4512). These courses cannot be split.

When a two-semester course is selected, students will be assigned to the second part of the course in its appropriate semester sequence (e.g.. 01-2351 in the Fall semester and 01-2352 in the Winter semester). These courses must be taken in consecutive semesters as outlined in the course description.

Normally, course selection results in a class schedule indicating lecture and laboratory sections, room locations and examination schedules, as applicable. The class schedule is mailed to the student's campus P.O. box prior to the commencement of classes.

A copy of a student's Academic Progress Report, together with "Undergraduate Course Request" form, will be mailed after the first week of classes in a semester to each registered student. Students are encouraged to select their courses early and for more than one semester at a time. Students who are able to follow this suggestion will find their interactions with the Academic Records Section easier and faster. Students who leave their course selection until the deadline date for the next semester is imminent, will undoubtedly encounter long lineups and frustration.

Student's Responsibilities

1. Complete the "Undergraduate Course Request" form
2. Obtain program approvals if necessary (see Section VII -Academic Counselling)
3. Bring the form to the Academic Records Office where the courses will be input and verified.

The general procedure is as follows:

• Indicate the course program desired on the "Undergraduate Course Request" form. This should be done with reference to the current Undergraduate Calendar, Undergraduate Course Timetable and any pertinent addenda. Attention to the following concerns will make your course selection easier and your records more accurate.
• Students declaring an honours program must identify their area of specialization on the "Undergraduate Course Request" form.
• Obtain overall program approval where necessary.
• Present the current Academic Progress Report to the departmental advisor when requested.
• Return the completed "Undergraduate Course Request" form to the Academic Records Section, Office of the Registrar, by the specified deadline dates for the semester in question.

When completing the form please note the following:

• Please print legibly; indicate both the course number and title.
• Double check to ensure that the course is offered in the semester for which you are selecting it.
• Complete the Schedule of Studies Information section. (Section A).
• Students who wish to select the evening section of a multi sectioned course must indicate this preference by writing 91 in the appropriate column.
• Students who select summer session courses must specify the section number when completing the form.
• Course selection for a distance education course is the same as for any other course, simply add a "68" to the section number of the course e.g. 78-130 68. Program approval must be obtained where normally required. A course materials fee will be charged. Direct all enquiries to the distance education coordinator, or phone 824 4120, Ext. 6050.
• If you are changing your specialization please print the new specialization in Section A of the "Undergraduate Course Request" form and obtain the Program approval required for the new specialization.
• It is the student's responsibility to ensure that the prerequisites have been satisfied for any course selected. Failure to do so will result in registration in the course being denied unless a "Waiver of Prerequisite" form, showing instructor approval, is presented to the Office of the Registrar with the "Undergraduate Course Request" form.

Note:

Students who select a course and who fail or drop the prerequisite(s) for the course in the current semester must drop from the course. A replacement may be added during the add period.

Note:

A student may not register for a course in which pass standing (or higher) has been achieved on a previous course attempt unless so directed by the appropriate Academic Review Sub- Committee.

Diploma courses are available only to students registered in the Associate Diploma in Agriculture program. Degree students who register in Associate Diploma courses will have the courses dropped from their record.

Note:

Students enrolled in the D.V.M. program are not normally sent a "Undergraduate Course Request" form. However, where changes to the required schedule of studies are necessary, students must indicate the course changes on an individual basis with their program counsellor and submit the change to the Academic Records Section, Office of the Registrar.

Note:

Part-time students who find it difficult to visit campus may mail their "Undergraduate Course Request" form to the Academic Records Section. However, if program approval is required and if for some reason the Academic Records Section is unable to obtain program approval the course selection may be invalidated.

Students not currently registered must contact the Academic Records Section prior to the deadline dates if course selection is to be possible. Students missing the deadline dates will be accommodated for mail registration but will have to add their courses during the add period.

Departmental Advisor's Responsibilities

All advisors should be familiar with the specific course selection procedures as approved by their program committee.

i.e.

• limited enrolment course procedures
• overall program approval procedures

Advisors should be prepared to help students plan a course program with emphasis on meeting specialization and program requirements for graduation.

Advisors should approve the overall course program where appropriate.

A counsellor may withhold program approval if any of the following applies:

1. the student has not taken the necessary prerequisites or has not selected the necessary corequisites;
2. the program requirements stated as such in the Undergraduate Calendar are not observed;
3. the selection does not conform with decisions concerning the student that have been reached by the Admissions and Academic Review Sub-Committees.

A student wishing to take one course more than the normal course program must have the approval of the appropriate dean or designate.

Registrar's Responsibilities

To coordinate and prepare all course selection kits for distribution to all in course students and to receive all completed "Undergraduate Course Request" forms.

To produce course counts based on the course selection material received and distribute the information to the appropriate department chair for his/her recommendations, re: limited enrolment courses.

1996-97 Undergraduate Calendar VIII--Regulations and Procedures

Last revised: August 28, 1996. Contact: ccrenna@registrar.uoguelph.ca.