University of Guelph

1996-97 Undergraduate Calendar


VIII--Regulations and Procedures

Course Selection

This is the procedure by which students indicate their course requests and, if appropriate, the desired course section for upcoming semesters. Program approval may be required as outlined in Section VII-- Academic Counselling. Subject to the availability of a published timetable, students may select courses for more than one semester. Students are cautioned that courses may be subject to listed enrolment restrictions. In such cases, priority in the selection of students to receive the course will be given to those who have selected courses prior to the start of the semester. For further information, refer to Limited Enrolment Courses in this section of the calendar.

New Students--An "Information for New Students" booklet including course selection material will be forwarded to new students by the Office of the Registrar. Consult this booklet to determine the procedures for course selection that pertain to the program to which you have applied. Students who are unable to return their course selection prior to the published deadline date have an opportunity to make their selection on the day of registration for new students.

In-Course Students--Course selection material for upcoming semesters will be forwarded during the semester to all registered students. Students who are not currently registered may receive the course selection material by contacting the Academic Records Section, Office of the Registrar, prior to the deadline date for submission of course selection requests (see Section III--Schedule of Dates). Course selection requests received after the deadline date will not be processed.

There is a two week period scheduled each semester where students can select courses for upcoming semesters. Refer to Section III - Schedule of Dates for the exact dates.

Course selection is important for a number of reasons:

Students are encouraged to select courses for more than one semester at a time, subject to the availability of a published Undergraduate Course Timetable.

A course selection drop off box will be available during the course selection period. The drop off box will be located on the third floor of the University Centre. Separate "Undergraduate Course Request" forms must be completed for each semester. Forms must be submitted by the deadline date for the applicable semester. Students who do not select courses must add their courses at the start of the semester. See Dropping Courses and Adding Courses in this section of the calendar.

Detailed Instructions

Although course selection cannot guarantee each course desired by a student, it provides the best opportunity for a student to obtain the desired course selection. Section choice is to be completed only if you want an evening, summer session or distance education section. Students are cautioned to review the procedures concerning courses with enrolment limitations.

Double-weighted courses require the student to select both parts of the course on the "Undergraduate Course Request" form in the same semester (e.g.. 98-4511 and 98-4512). These courses cannot be split.

When a two-semester course is selected, students will be assigned to the second part of the course in its appropriate semester sequence (e.g.. 01-2351 in the Fall semester and 01-2352 in the Winter semester). These courses must be taken in consecutive semesters as outlined in the course description.

Normally, course selection results in a class schedule indicating lecture and laboratory sections, room locations and examination schedules, as applicable. The class schedule is mailed to the student's campus P.O. box prior to the commencement of classes.

A copy of a student's Academic Progress Report, together with "Undergraduate Course Request" form, will be mailed after the first week of classes in a semester to each registered student. Students are encouraged to select their courses early and for more than one semester at a time. Students who are able to follow this suggestion will find their interactions with the Academic Records Section easier and faster. Students who leave their course selection until the deadline date for the next semester is imminent, will undoubtedly encounter long lineups and frustration.

Student's Responsibilities

  1. Complete the "Undergraduate Course Request" form
  2. Obtain program approvals if necessary (see Section VII -Academic Counselling)
  3. Bring the form to the Academic Records Office where the courses will be input and verified.

The general procedure is as follows:

When completing the form please note the following:


Students who select a course and who fail or drop the prerequisite(s) for the course in the current semester must drop from the course. A replacement may be added during the add period.


A student may not register for a course in which pass standing (or higher) has been achieved on a previous course attempt unless so directed by the appropriate Academic Review Sub- Committee.

Diploma courses are available only to students registered in the Associate Diploma in Agriculture program. Degree students who register in Associate Diploma courses will have the courses dropped from their record.


Students enrolled in the D.V.M. program are not normally sent a "Undergraduate Course Request" form. However, where changes to the required schedule of studies are necessary, students must indicate the course changes on an individual basis with their program counsellor and submit the change to the Academic Records Section, Office of the Registrar.


Part-time students who find it difficult to visit campus may mail their "Undergraduate Course Request" form to the Academic Records Section. However, if program approval is required and if for some reason the Academic Records Section is unable to obtain program approval the course selection may be invalidated.

Students not currently registered must contact the Academic Records Section prior to the deadline dates if course selection is to be possible. Students missing the deadline dates will be accommodated for mail registration but will have to add their courses during the add period.

Departmental Advisor's Responsibilities

All advisors should be familiar with the specific course selection procedures as approved by their program committee.


Advisors should be prepared to help students plan a course program with emphasis on meeting specialization and program requirements for graduation.

Advisors should approve the overall course program where appropriate.

A counsellor may withhold program approval if any of the following applies:

  1. the student has not taken the necessary prerequisites or has not selected the necessary corequisites;
  2. the program requirements stated as such in the Undergraduate Calendar are not observed;
  3. the selection does not conform with decisions concerning the student that have been reached by the Admissions and Academic Review Sub-Committees.

A student wishing to take one course more than the normal course program must have the approval of the appropriate dean or designate.

Registrar's Responsibilities

To coordinate and prepare all course selection kits for distribution to all in course students and to receive all completed "Undergraduate Course Request" forms.

To produce course counts based on the course selection material received and distribute the information to the appropriate department chair for his/her recommendations, re: limited enrolment courses.

1996-97 Undergraduate Calendar
VIII--Regulations and Procedures

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Last revised: August 28, 1996. Contact: