VIII--Regulations and Procedures
Undergraduate Course Timetable
The scheduling of all undergraduate courses is the responsibility of the Assistant Registrar, Schedules.
The preliminary edition of the Undergraduate Course Timetable lists the courses scheduled for the full academic year (Spring, Fall and Winter Semesters). The preliminary edition of the Undergraduate Course Timetable along with the Undergraduate Calendar is distributed to all students in early March. The Undergraduate Course Timetable is distributed through the department chair to all faculty.
The chair through the designated department timetable advisor is responsible for the following: Notifying the Assistant Registrar, Schedules, no later than the published deadline, of the details regarding the department's course offerings in the subsequent academic year.
To approve the department's course schedule before publication. This involves checking to ensure that no conflicts exist in faculty or student schedules.
Instructors are responsible for communicating to the department timetable advisor prior to the published deadline any information relevant to the scheduling of courses in the subsequent academic year.
The Assistant Registrar, Schedules, uses the following criteria when creating the course timetable:
Changes to the Published Undergraduate Course Timetable
If additions or deletions are required to the courses listed in the published Undergraduate Course Timetable, the dean is responsible for obtaining the approval of the Associate Vice President (Academic) and Registrar, who will consider written requests and if approved, will notify the appropriate dean and the Assistant Registrar, Schedules.
Approval must also be obtained to replace a regular 12 week Spring Semester course with a 6 week session course.
Scheduled Meeting Times
Prior to the commencement of classes changes in scheduled meeting times are approved only for conflicts in student or instructor schedules. Any requests for time changes are to be submitted by the departmental timetable advisor to the Assistant Registrar, Schedules. These changes will appear in either the course selection edition of the Undergraduate Timetable or in the final edition of the Undergraduate Course Timetable depending on the date of receipt.
After the commencement of classes changes in class meeting times are normally not made during the first 10 class days unless the change is to accommodate students who would otherwise be unable to register in the course. Requests for time changes and room allocation are to be submitted through the chair, timetable advisor or secretary responsible for coordinating the department schedule, to the scheduling coordinator, Office of the Registrar. The instructor is responsible for ensuring that all students can attend during the new meeting time(s) and for informing the students of the new time(s) and room allocation.
Prior to the Commencement of Classes if it becomes necessary to schedule additional sections, either lecture, laboratory or seminar, based on the course selection numbers of students in a course, the request is to be initiated by the chair or timetable advisor to the Assistant Registrar, Schedules.
After the commencement of classes if additional sections become necessary the instructor is responsible for
Prior to the commencement of classes the Assistant Registrar, Schedules, automatically re assigns classroom space for all courses assigned insufficient space based on the course selection figures. Notification to both students and faculty is sent out in the final edition of the Undergraduate Course Timetable distributed prior to the start of classes. The chair is responsible for informing instructors of these changes.
Instructors desiring room changes are to forward the request through the chair, timetable advisor or secretary responsible for co-ordinating the department schedule to the scheduling coordinator.
After the commencement of classes instructors desiring room changes are to forward the request through the chair, timetable advisor or secretary responsible for co-ordinating the department schedule to the scheduling coordinator.
Cancellation - if classroom space assigned to a course is no longer required instructors are requested to inform the scheduling coordinator, Office of the Registrar, as soon as possible. Please do not hold space to be used on an occasional basis, rather, make temporary bookings through the Reservations Clerk as required.
Classroom bookings, for non regularly scheduled classes - faculty, staff and students desiring classroom space for meeting, conferences, tests, etc. are to request space from the Reservations Clerk, Schedules Section, Office of the Registrar.
Students desiring to change a section within a course must have the permission of the department or instructor concerned. Students do not inform the Registrar's Office of section changes within the same course, except when making changes in which distance education or summer session courses are involved. Those must be reported to the Registrar's Office.
|1996-97 Undergraduate Calendar
VIII--Regulations and Procedures
Last revised: August 28, 1996. Contact: email@example.com.