University of Guelph 2003-2004 Undergraduate Calendar

VIII--Undergraduate Degree Regulations and Procedures

Course Selection

This is the procedure by which students indicate their course requests, including the appropriate course section for upcoming semesters. Program approval may be required as outlined in Section VII--Academic Counselling. Subject to the availability of a published timetable, students may select courses for more than one semester. Students are cautioned that courses may be subject to listed enrolment restrictions. In such cases, priority in the selection of students to receive the course will be given to those who have selected courses prior to the start of the semester. For further information, refer to Priority Access Courses in this section of the calendar.

New Students

In-Course Students

New Students

A booklet including course selection material will be forwarded to new students by the Office of Registrarial Services. Consult this booklet to determine the procedures for course selection that pertain to the program to which you have applied. Students who are unable to return their course selection prior to the published deadline date have an opportunity to make their selection on the day of registration for new students.

In-Course Students

Course selection material for upcoming semesters will be available during the semester to all registered students. Students who are not currently registered may receive the course selection material by contacting Undergraduate Program Services, Office of Registrarial Services, prior to the deadline date for submission of course selection requests (refer to Section III--Schedule of Dates). Course selection requests received after the deadline date will not be processed.

There is a scheduled course selection period each semester where students can select courses for upcoming semesters (refer to Section III--Schedule of Dates for the exact dates).

Course selection is important for a number of reasons:

Students are encouraged to select courses for more than one semester at a time, subject to the availability of an Undergraduate Course Timetable.

Students are encouraged to select their courses using WebAdvisor, however, they may choose to complete an "Undergraduate Course Request" form. A separate "Undergraduate Course Request" form must be completed for each semester. "Undergraduate Course Request" forms must be submitted by the course selection deadline date for the applicable semester. Students who miss the course selection deadline must add their courses at the start of the semester (see Adding Courses and Dropping Courses in this section of the Undergraduate Calendar).

Detailed Instructions

Normally, course selection on WebAdvisor results in a class schedule indicating lecture and laboratory sections, room locations and examination schedules, as applicable.

A copy of a student's Academic Evaluation will be available after the first week of classes in a semester to each registered student. Students are encouraged to select their courses early and for more than one semester at a time.

Student's Responsibilities

When a two-semester course is selected, students must complete the course selection process for each term during the appropriate course selection period. These courses must be taken in consecutive semesters as outlined in the course description.

All inquiries regarding distance education courses should be directed to the Office of Open Learning.

To change your specialization, please use the "Undergraduate Schedule of Studies Change Request" form and submit it to Undergraduate Program Services.

It is the student's responsibility to ensure that the prerequisites have been satisfied for any course selected. Failure to do so will result in registration in the course being denied unless a "Course Requisite/Restriction Waiver" form, showing instructor approval, is presented to Undergraduate Program Services along with the "Undergraduate Course Request" form. NOTE: Students who select a course for a future semester and who fail or drop the prerequisite(s) for the course in the current semester must drop the course. A replacement may be added during the add period.

A student may not register for a course in which pass standing (or higher) has been achieved on a previous course attempt unless so directed by the appropriate Academic Review Sub-Committee.

Diploma courses are available only to students registered in one of the Associate Diploma programs. Degree students who register in Associate Diploma courses will have the courses dropped from their record.

Students enrolled in the D.V.M. program are not normally sent an "Undergraduate Course Request" form. However, where changes to the required schedule of studies are necessary, students must indicate the course changes on an individual basis with their program counselor and submit the change to Undergraduate Program Services, Office of Registrarial Services.

Students not currently registered must contact Undergraduate Program Services prior to the deadline dates if course selection is to be possible. Students missing the deadline dates will have to add their courses during the add period.

Departmental Advisor's Responsibilities

All advisors should be familiar with any course restrictions that apply to courses in their department.

Advisors should be prepared to help students plan a course program with emphasis on meeting specialization and program requirements for graduation.

Advisors should approve the overall course program where appropriate.

Program Counselor's Responsibilities

A counselor may withhold program approval if any of the following applies:

A student wishing to take more than the normal number of credits must have the approval of the appropriate dean or designate.

Registrar's Responsibilities

To coordinate and prepare all course selection kits for distribution to all in-course students and to receive all completed "Undergraduate Course Request" forms.

To produce course counts based on the course selection material received and distribute the information to the appropriate department chair for his/her recommendations, regarding enrolment management.

Note: when searching for a course code replace the " * " with a blank

Admission inquiries: Admission Services ~ ~ ~ General calendar inquiries: Undergraduate Program Services ~ ~ ~ Last revision: 14 May 2003

2003 Office of Registrarial Services, University of Guelph