University of Guelph 2003-2004 Undergraduate Calendar

VIII--Undergraduate Degree Regulations and Procedures

Graduation

Academic Residence Requirements

Conditions for Graduation

Calendar

Certificates and Diplomas

Graduation Fee

Granting of Baccalaureate

Honours Equivalent

Procedures

Second Degrees

Specializations

Standing on Graduation

Time Limitations

Academic Residence Requirements

University of Guelph courses include courses taken on exchange and on study abroad programs. Letter of permission courses are not included.

Calendar

Students must satisfy the schedule of studies requirements for the calendar (http://www.uoguelph.ca/undergrad_calendar/) in effect at the time of their last admission to the program or at the time of any subsequent change in the following declared specializations: specialized honours, majors, or areas of concentration. Where students select minors or areas of emphasis, the calendar used to determine the schedule of studies is the same as the calendar used for the major. Changes in minors or areas of emphasis do not necessarily affect the calendar used to determine the schedule of studies. Students may declare a schedule of studies from an alternate calendar if program approval is obtained.

Certificates and Diplomas

To be granted a Certificate or Diploma, the conditions outlined in Section XI--Certificates and Diplomas must be satisfied using the calendar that is in effect at the time of admission to the General Studies program or the Non-Degree category, or at the time of declaration of the Certificate or Diploma. Students who are granted a Certificate or Diploma do not convocate, but have the designation shown on their transcript.

Conditions for Graduation

The conditions for graduation are regulated by the degree programs. Program specific conditions for graduation are outlined in Section X--Undergraduate Degree Programs.

Graduation Fee

A degree and graduation fee is assessed to students in the following manner:

Students who receive more than one degree are assessed a graduation fee for each degree awarded at convocation. The fee in effect at the time of the application is the amount assessed.

Student's Responsibilities

A student must submit a formal application in order to be considered as a candidate for a degree or diploma at a specific convocation ceremony. Convocation ceremonies are held on three occasions throughout the year--early October, mid-February, and early June. Applications for a ceremony must be submitted by the student no later than the deadline for that ceremony as specified in Section III--Schedule of Dates (see Applications for Graduation).

Following submission of the application to graduate, the student will receive confirmation of the application, along with information on subsequent procedures. An additional late fee will be assessed in those cases where changes are requested by the student after the deadline date as this will affect the printing of the degree/diploma parchment.

Although the Office of Registrarial Services will attempt to provide an "Application for Graduation" form to every potential graduate, it is the student's responsibility to ensure that an "Application for Graduation" form is completed and returned to Undergraduate Program Services, Office of Registrarial Services by the published deadline dates in Section III--Schedule of Dates.

Chair's Responsibilities

The department chair receives both the Academic Progress Reports for all students who have applied for a degree with a specialization administered by that department and a listing of those students. The department chair (or designate) must review these records to determine if each student has satisfied:

Each check is to be reported on the form supplied, and the form is to be forwarded to the program counselor by the date specified on the accompanying memorandum. If an applicant satisfies the requirements for the degree, or diploma sought, Registrarial Services will report the name of the student to the Board of Undergraduate Studies. If an applicant fails to satisfy any requirement(s), Registrarial Services will inform the student of that decision.

Registrar's Responsibilities

Undergraduate Program Services, Office of Registrarial Services prepares an "Application for Graduation" form for the appropriate group of regular and special students.

Undergraduate Program Services processes those applications received prior to the deadline and forwards a confirmation of both the receipt of the application and the information supplied by the student and advises students of the date and time of the convocation ceremonies and the procedures to obtain guest tickets.

Undergraduate Program Services forwards Academic Progress Reports and check sheets to department chairs to obtain decisions on eligibility of the applicants. Undergraduate Program Services informs students not approved by the departments of the rejection and the reasons for it.

The Registrar will present a list of all recommended graduands to the Provost and Vice-President (Academic) for approval.

Granting of Baccalaureate

A student normally must be registered as a degree student in the program for the degree being awarded. However, a student registered in an honours program may apply to graduate from a general program in the same degree or a different degree, provided that all of the conditions for graduation for that degree have been satisfied using the calendar that is in effect at the time of application. A student with a non-degree program type is not considered for graduation; however, the student should check with his/her program counselor for information.

Up to 50% of the requirements for a degree-credit certificate can be applied towards a degree program specialization in order to hold both a degree with a specialization and a specialized certificate.

Honours Equivalent

Students from the University of Guelph or another university may upgrade a degree from the general program to the honours program to obtain an Honours Equivalent recognition. Students may also upgrade a degree from the honours program by the completion of an additional specialization to qualify for the Honours Equivalent recognition. These students are categorized as continuing students and must be readmitted to the program. All previous University of Guelph credits may be utilized toward the equivalent degree from the honours program.

To be granted an Honours Equivalent, students must satisfy the University of Guelph residence requirements. In addition, students must satisfy the conditions for graduation for the specified honours program using the calendar that is in effect at the time of admission into the continuing category.

The students who are granted the Honours Equivalent designation do not receive a second degree parchment and do not participate in a convocation program, but have the designation shown on their transcript. Graduation standing is not assigned for the Honours Equivalent designation.

Procedures

Application for a Certificate or Diploma

A student who is registered in the General Studies program or the Non-Degree category and who expects to complete the requirements as set down in Section XI of the calendar for one of the certificate or diploma programs, should submit an "Application for Completion of Certificate or Diploma" form available from the Convocation Clerk, Undergraduate Program Services, Office of Registrarial Services.

Application for Graduation from Degree Programs

An "Application for Graduation" form will be sent to each student registered at the University in the sixth semester of general degree programs, the eighth semester of honours degree programs. All other students who wish to apply for graduation must contact the Convocation Clerk, Undergraduate Program Services, Office of Registrarial Services, Level 3, University Centre to request the appropriate application.

Applications for each convocation ceremony must be submitted by the deadline dates specified in Section III--Schedule of Dates. Late applications will be accepted with the submission of a late fee (refer to Section VI--Schedule of Fees).

Students who have not received an "Application for Graduation" form one week before the final date for submission of applications should contact the Convocation Clerk. It is the responsibility of the student to submit the completed form prior to the deadline date.

Official transcripts from the University of Guelph will not show that a degree has been conferred until after the convocation ceremony.

Application for Honours Equivalent

A student who is registered as a Continuing student and who expects to complete the requirements as set down in the calendar for one of the honours programs, should submit an "Application for Completion of Honours Equivalent" form available from the Convocation Clerk, Undergraduate Program Services, Office of Registrarial Services. The same deadlines for applications to graduate apply to the applications for honours equivalent.

Second Degrees

Students from the University of Guelph or from another university may graduate with a second undergraduate degree from the University of Guelph. If they have graduated with their first degree, they must apply for admission to the program for their second degree. However, only 10.00 credits may be transferred from the initial degree program. The course content of the second degree program must be substantially different from that of the first. If University of Guelph students apply to graduate with two different degrees at the same convocation, only 10.00 credits may be transferred from the registered program to the undeclared program. Note: A second degree is judged to be substantially different if:

Specializations

In order for a student to graduate with a specialization in a program, the specialization must be completed as listed in the calendar specified for graduation.

Standing on Graduation

Standing on graduation is noted only for graduates from the honours programs as follows:

Degree with Distinction - Cumulative average of 80% or higher.

Degree with Honours - Cumulative average of 70-79%.

Degree with Standing - Cumulative average of less than 70%.

Standing on graduation is based on the average of the marks received for those courses completed after admission to the program. Standing is only based on the internal University of Guelph academic record.

Time Limitations

Students who do not register in a program of study for six or more consecutive semesters are required to apply for readmission. Students who are studying on exchange programs, study abroad, or work terms are considered to be registered at the University.


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Admission inquiries: Admission Services ~ ~ ~ General calendar inquiries: Undergraduate Program Services ~ ~ ~ Last revision: 14 May 2003

2003 Office of Registrarial Services, University of Guelph