Polar Knowledge Canada: Call for letters of intent (LOI)

Updated Information

Internal deadline for LOI stage added:  January 19, 2017 at 4:00pm.  
Internal deadline note for LOI stage added:  "LOIs and signed OR-5 form must be sent to resserv@uoguelph.ca to obtain institutional signature on the cover page.


Polar Knowledge Canada (POLAR)


A new competitive funding process for the period of April 1, 2017 to March 31, 2019. 

For More Information

For more information on the process and eligibility


POLAR, Canada’s lead federal agency to advance knowledge of the Arctic and strengthen Canadian leadership in polar science and technology, has an integrated suite of grants and contributions that supports the Northern Science & Technology and Polar Knowledge Application (PKA) programs. POLAR is inviting eligible applicants to submit a letter of intent (LOI) for projects related to science and technology as well as knowledge mobilization and engagement. These projects will seek to develop and leverage knowledge and capacity to help support responsible and informed development in a rapidly changing North.


The following Canadian organizations are eligible to submit an LOI:

  • Educational and academic institutions;
  • Provincial, territorial, and municipal governments;
  • Indigenous organizations;
  • Northern communities;
  • For-profit organizations; and
  • Not-for-profit and non-governmental organizations.

Note that federal government departments/agencies and international organizations are not eligible for funding but may participate in the project as a partner.

Funding Availability

Given POLAR’s pan-northern mandate, the agency will ensure an appropriate distribution of funding across the Canadian Arctic to support projects focused on knowledge mobilization and engagement, as well as science and technology.

Maximum Project Value

Projects must be supported by other sources of funding that contribute to the direct costs of the project. This support can be in the form of financial or in-kind contribution and can come from either a partner involved in the project or from the organization applying for funding. At a minimum, an in-kind contribution from the organization applying for funding is required, as it reflects its active involvement in the project.

For projects submitted to the Northern Science and Technology Program, these contributions must represent at least half the amount requested from POLAR. For projects applying to the Polar Knowledge Application Program, contributions from partners in the form of financial and/or in-kind are required, however, no minimum has been set.

Project Duration

POLAR will support projects for the period from April 1, 2017 to March 31, 2019. 

Special Notes

Projects that are funded through the Marine Environmental Observation Prediction and Response (MEOPAR) Network-POLAR joint Call for Proposals to support the Year of Polar Prediction will not be considered in this call. Please visit the MEOPAR website for more information.


If College-level review is required, your College will communicate its earlier internal deadlines.

Internal Deadline

LOIs and signed OR-5 form must be sent to resserv@uoguelph.ca to obtain institutional signature on the cover page.

External Deadline

Please submit the complete LOI package to grants-contributions@polar.gc.ca

Internal Deadline

Successful applicants will be contacted and complete application details will be available on February 6, 2017.  Please submit the complete full application according to the upcoming instructions along with a signed OR-5 form to research.services@uoguelph.ca

External Deadline

Application to sponsor due. Full application details will be available on February 6, 2017. 

How to Apply

Applying to POLAR’s Grants and Contributions Programs is a two-step process.

The first step in this process is the submission of Letters of Intent (LOI) by January 23, 2017 for projects related to the following grant and contribution programs:

  1. Northern Science & Technology Program
    Includes projects related to the four strategic priorities:
    • Baseline information to prepare for northern sustainability;
    • Predicting the impacts of changing ice, permafrost, and snow on shipping, infrastructure, and communities;
    • Alternative and renewable energy for the North; and
    • Catalysing improved design, construction and maintenance of northern built infrastructure.
  2. <>Polar Knowledge Application Program
    Aims to promote and further strengthen polar science and technology nationally and internationally and build science capacity through training, outreach, increased knowledge sharing and learning opportunities. Includes projects that mobilize new or existing knowledge of the Canadian North to improve economic opportunities, environmental stewardship, and the quality of life of Northerners and all Canadians.

The LOI submission consists of a cover letter (Part A; maximum 2 pages) and an application form (Part B; maximum 5 pages).

Applicants who are successful in this process will be invited to submit a full application. 

For Questions, please contact

For questions, please contact grants-contributions@polar.gc.ca

Office of Research

Carolyn Osborn, Senior Manager, Grants & Contracts
Research Services Office
519-824-4120 x52935

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