Information Details

Location

Computing & Communications Services

Information Maintained

Name, address, telephone number, e-mail address, student number, employee number, password, contracts or agreements, financial information. 

Uses

To create and maintain telephone, internet and e-mail accounts for students, faculty and staff, to produce long distance reports and bills.

Users

Computing & Communications Services staff.

Individuals in Bank

Students, employees.

Category

Information Systems and Records Management

Legal

Legal Authority

University of Guelph Act (sections 11 & 13), 1964.

Retention and Disposal

Telephone records: 1 year then confidential destruction. ResNet (student residence internet): 1 year then confidential destruction. Campus LDAP Directory student records: 1 year after graduation or 2 consecutive semesters after last attendance then confidential destruction. Employee records: 1 semester after employee leaves the University then confidential destruction.