Room Bookings
Reserving Classrooms
At the University of Guelph, we offer a range of classroom spaces ideal for academic events, seminars, and meetings. Whether you're hosting a small seminar or a larger lecture, our versatile classrooms can be configured to meet your specific needs.
Our straightforward reservation process makes booking a classroom simple and hassle-free. Our team is available to assist with room selection, setup, and any additional requirements to ensure your event runs smoothly.
Staff, Faculty & Students - Room Bookings
How to Book
Our new self-serve Room Booking Portal allows you to easily reserve academic and other spaces on campus. Please follow the provided How-To documents for detailed instructions on booking space for your needs.
Note: Regularly scheduled courses have priority over ad-hoc room bookings. If you’re booking non-classroom spaces, be sure to check the contact email listed with the room in the portal, as these spaces are managed by various campus departments.
For student clubs, make sure to follow the Student Groups Room Booking Tips document for additional guidance.
For staff & faculty, make sure to follow the Staff & Faculty Room Booking Tips document for additional guidance.
Important Information
Student Clubs MUST be CSA accredited and have completed an SE&RM FORM to be able book central classrooms. In place of the SE&RM College and Departmental Clubs must include their departmental administrator on all emails. Clubs without an approved SE&RM for the requested event will not be able to book centrally managed classrooms.
Student Club requests are generally processed on a monthly basis. Please note due to limited space during the academic day (Monday – Friday 08:30 – 17:30) it will not uncommon that we are unable to find space for your request. It is recommended that Student Clubs plan their events in the evenings or on weekends to increase their chance of space being available.
Ensure your request includes the following information, College and Departmental clubs must include their departmental administrator on all emails:
- Name of Club/Event
- Purpose of Request
- Date Required
- Time Required (Start and End Time)
- Number of Attendees (MUST be accurate)
- Campus Location or Building Preferred
- Contact Person: Name, Phone, Email Address
- SE&RM submitted and APPROVED (yes or no)
Ad hoc requests are generally processed on a monthly basis. Please note that requests for bookings during the academic day are not reviewed or processsed prior to the end of the add period of each semester. Ensure your request includes the following information:
- Requesting Department
- Purpose of Request
- Date Required
- Time Required (Start and End Time)
- Number of Attendees (must be accurate)
- Campus Location or Building Preferred
For Audio Visual requirements, including access codes for the computer/projector or other A/V questions, please refer to Classroom Technical Support.
External Groups - Room Bookings
If you are an External group looking to book space on campus, please fill out the form below and an Event Services representative will get back to you.
Looking to Book Multiple Rooms?
If you are looking to book multiple rooms or multiple days, please reach out to eventreg@uoguelph.ca to determine if your booking should go through the Self-Serve portal or be handled as an event directly with an Event Services representative.